Annual general meeting 2014 plans

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Annual general meeting 2014 plans

  1. 1. Annual General Meeting Executive Body 2014-15
  2. 2. oGCDP Shachi Nelli| Vice President Existing Markets: MIT, DOC, MSAP, SOC
  3. 3. Introduction Subject: Shachi Nelli Age: 19 Origin: Bombay Current state: Really excited First Love: Books Shocking Fact: I am NOT anorexic Really Shocking Fact: Trained Bharatanatyam dancer (Practice: 11 years)
  4. 4. Job Description and MoS • • • • Job Description Overseeing processes and execution of operations in the department from recruitment until reintegration. Managing all back operations such as TN supply and demand analysis, market research and product packaging. Guiding the team in executing strategies for growth and expansion of exchange operations. Ensuring the quality of exchange experiences by facilitating the evaluation and documentation in every exchange process. • • • • • • • Measure of Success Number of Realized EPs. Number of Matched EPs. Number of Raised EPs. Number of EP Application Forms received. Income generated annually. Members retained in the department. Number of quality experiences delivered.
  5. 5. Focus Areas • Market capitalization • Improving and implementing EP engagement strategies. • Building and retaining IR using sustainable practices.
  6. 6. EP Selection Tool: RnR Initiatives: Synergy: CIM Synergy: Finance KPI: Matches increased by 15% KPI: T/A contribution 30% Member Development: EP Recruitment Event: Synergy: TM Synergy: KPI: T/A contribution 25% KPI: Retention 80% Market Capitalization
  7. 7. Process Optimization: KPI: Reduction in conversion time by 45% Member Development: Quality: Synergy: TM Synergy: Finance, BD KPI: Retention 80% KPI: NPS score EP Engagement
  8. 8. RnR Initiatives: Synergy: Finance KPI: T/A increased by 30% Member Development: Sustainable IR: Synergy: TM KPI: 30 LC-LC Partnerships KPI: Retention 80% International Relations
  9. 9. Year Targets Raise Match Realize Q1 70 17 0 Q2 19 64 49 Q3 24 6 22 Q4 10 26 30 Total 123 113 101
  10. 10. Questions?
  11. 11. oGCDP Saaketh Muppana| Vice President New Markets: KMC, MCOAHS, MCOPS, MCODS, MMMC, WGSHA
  12. 12. Saaketh Muppana “To see the world as art, is to see a world liberated of imperfection” • Saakethchandra Muppana / Saaketh Reddy • MIT CSE – Year 2 • Hyderabadi! • Read, Read, Read. • Food. • Love Conversations. • GCDP – Romania!
  13. 13. Job Description and MoS Job Description • Oversees the processes and execution of operations of the department from recruitment until reintegration. • Manages all back operations such as TN supply and demand analysis, market research and product packaging. • Guides the team in executing strategies for growth and expansion of exchange operations. • Ensures the quality of exchange experiences by facilitating the evaluation and documentation in every exchange process. Measure of Success • • • • • • • • Number of Realized EPs. Number of Matched EPs. Number of Raised EPs. Number of EP Application Forms received. Amount of income generated. EP contracts signed on time. EPs pay on time. All the members have clear knowledge about the whole OGX process.
  14. 14. Vision Realizing our true potential by delivering quality entrepreneurial transformations.
  15. 15. Focus Areas • Medical and Hotel Management Markets. • Process Optimization through Information Management. • Integrated Experiences and Excels.
  16. 16. Projects(1/3) Optimizing Processes Synergy with: CIM KPI: Conversion Time Reduces by 80% EP Grading Tool International Relations Synergy with: CIM Synergy with: Finance and all Exchange Portfolios KPI: Raise to Match at 90% Medical and Hotel Management Markets KPI: 10 LC-LC Partnerships
  17. 17. Projects (2/3) International Relations EP Grading Tool International Relations Synergy with: CIM Synergy with: Finance and all Exchange Portfolios KPI: Raise to Match at 90% KPI: 10 LC-LC Partnerships Process Optimization
  18. 18. Projects (3/3) Member Engagement/RnR International Relations Synergy with: Finance and all Exchange Portfolios KPI: 10 LC-LC Partnerships International Relations Evolved IXPs International Relations Synergy with: Finance and all Exchange Portfolios KPI: 10 LC-LC Partnerships International Relations IXPs and Excels Synergy with: Finance and all Exchange Portfolios KPI: 10 LC-LC Partnerships
  19. 19. Year Targets Raise Match Realize Q1 41 10 7 Q2 5 36 27 Q3 4 0 7 Q4 11 9 9 Quality NPS – 63 Response Rate 75% Annual General Meeting 2014 | AIESEC in Manipal University 2013 Total 61 55 50
  20. 20. Questions?
  21. 21. oGCDP Outer Markets Paritosh katyal | Vice President Outer markets Mangalore, Sikkim Manipal University, TAPMI
  22. 22. Paritosh katyal • CHANDIGARHIYA • PUNJABI/SPOILT/DESTRU CTIVE • FOODIE • (Butter Chicken,Lassi) • Love MUSIC • oGCDP forever
  23. 23. Job Description and MoS What is your Job Description as Vice President oGCDP point wise? • Clarity of the market and global supply and demand • LND of membership while ensuring their proper JD • Following SOP(standard operating procedure) checklist with XPP(exchange program Policies) to ensure RAISE to REALIZE conversion • Clarity and implementation of FOBO synergy • Nationally aligning the LC in terms of oGCDP,RMR,Targets vs Achieved processes and innovations What are your Measures of Success? • Number of Realized EPs. • Number of Matched EPs. • Number of Raised EPs. • Number of EP Application Forms received. • Amount of income generated. • EP contracts signed on time. • EPs pay on time. • All the members have clear knowledge about the whole OGX process.
  24. 24. Vision Realizing your true potential and delivering quality entrepreneurial transformations.
  25. 25. Focus Area • Product Packaging • Product Packaging • Building and Retaining International Relations • Member Empowerment • Brand establishment and market capitalization
  26. 26. Focus Areas (1/3) Market Research International relations Synergy with: Expansions Synergy with: Finance KPI: Segmentation of market with proper knowledge of college timelines KPI: LC-LC partnerships (20) Product Packaging
  27. 27. Focus areas (2/3) LC-LC Investments through Skype Calls and IR kits Synergy with: Finance KPI: 15 LC-LC Partnerships, 25 matches Building and Retaining International Relations
  28. 28. Focus Areas ( 3/3) RNR Initiatives for members Virtual Engagement Synergy with: TM and finance Synergy with: CIM KPI: Conversion Rate50% KPI: Motivation for the members to raise Member Empowerment
  29. 29. Year Targets Raise Match Realize Q1 35 26 0 Q2 5 11 34 Q3 20 14 0 Q4 5 7 21 Quality NPS – 63 Response Rate 75% Annual General Meeting 2013 | AIESEC in Manipal University Total 65 58 55
  30. 30. Questions?
  31. 31. oGIP Shreya Singhal| Vice President
  32. 32. Me • FUTURE ENGINEER ? • DELHI :P • AIESEC :D • FAVOURITE JIVE
  33. 33. Job Description • Oversees the processes and execution of operations of the department from recruitment until reintegration. • Manages all back operations such as TN supply and demand analysis, market research and product packaging. • Guides the team in executing strategies for growth and expansion of exchange operations. • Ensures the quality of exchange experiences by facilitating the evaluation and documentation in every exchange process. Measure of Success • • • • • • • • Number of Realized EPs. Number of Matched EPs. Number of Raised EPs. Number of EP Application Forms received. Amount of income generated. EP contracts signed on time. EPs pay on time. All the members have clear knowledge about the whole OGX process.
  34. 34. Vision Developing global leaders through professional experiences in companies around the globe.
  35. 35. Focus Areas(1/3) • SOP EP engagement CV assessment Synergy with: CIM,TM Synergy with: MIT KPI: 65 NPS,90% EP response rate KPI : 49 matches Process optimization Stakeholder management Synergy with: CIM Synergy with: BD KPI: 71 % EP conversion rate PROCESS OPTIMAZATION via IM KPI:2 LC-LC partnerships 49 matches
  36. 36. Focus Areas(2/3) Stakeholder management LC collaboration Synergy with: National commission Synergy with: BD KPI: LC-LC partnership and 49 matches KPI: 49 matches Reverse raising Synergy with : BD, Marketing KPI : 6 matches NEW MARKETS
  37. 37. Focus Areas(3/3) SOP EP engagement Member Engagement Synergy with: CIM,TM KPI: 65 NPS,90% EP response rate CEM Synergy with: CIM,TM Synergy with: NA KPI: 80% Retention Rate 71% Conversion Rate KPI : 65 NPS EXPERIENCE DELIVERY
  38. 38. Year Targets Q1 Q2 Q3 Q4 Total Raise 25 3 41 0 69 Match 3 9 0 37 49 Realize 5 12 0 23 40
  39. 39. Questions?
  40. 40. iGCDP Athira Menon | Vice President Pilot Projects and Local Markets: Manipal and Udupi
  41. 41. Here are a couple of things you should know about me :D THE ONE THING I LOVE : FROOTI ! THE ONE THING I’M SCARED OF : Creepy Crawlies. THE ONE THING I HATE : Advertisements before Youtube videos ! My ‘WHY’ in AIESEC is to help me discover my complete potential and to learn from EVERY experience and to use them to mold myself into a better leader but more importantly, a better person 
  42. 42. Vision Creating Leaders through Quality Experiences.
  43. 43. Job Description and MoS What are your Measures of Success? What is your Job Description as Vice President oGCDP point wise? • Clarity of the market and global supply and demand • LND of membership while ensuring their proper JD • Following SOP(standard operating procedure) checklist with XPP(exchange program Policies) to ensure RAISE to REALIZE conversion • Clarity and implementation of FOBO synergy • Operations in Local Markets around Manipal and Udupi • Pilot Projects majorly with the University • Additional Job Role as Quality Manager • • • • Number of Realized EPs. Number of Matched EPs. Number of Raised EPs. All the members have clear knowledge about the whole iGCDP process. • NPS and RR
  44. 44. Focus Area (1/3) IR Retention: Synergy With : Quality Manager KPI : 80% Retention of the IR done by providing bi-weekly reports of project progress and feedback on the quality of project execution ensuring a sustainable relation rather than a one time partnership. Synergy With : - Standardised newsletters : Synergy with: CIM and oGCDP KPI: 25 GCDP Partnerships and 10 LC-LC Partnerships International Relations KPI : Concrete Program partnerships (7) obtained by representatives at International Conferences
  45. 45. Focus Area (2/3) University Relations : Synergy with : Marketing KPI: Strong and healthy University Relation brought about by conducting iGCDP projects in collaboration with the University thereby providing a direct platform for showcasing Impact. Synergy with: CIM & ICX Sales KPI: Client satisfaction [university] brought about by the submission of healthy documentation of the same Pilot Partnerships Quarter-wise Impact Modelling : Synergy with: ICX Sales KPI: 85% client retention
  46. 46. Focus Area (3/3) Department Lead Sessions + Operational Training : Synergy With : TM [LTT] KPI : Increased level of motivation which can be quantified by Targets Vs Achieved. EP Buddy System : Synergy with : - RnR Program : Synergy with : TM, F Member KPI : Member Contribution Empowerment KPI : Enhanced quality of project delivery and EP Satisfaction quantified by a promoter NPS.
  47. 47. Additional Projects(1/2) Associate Membership iEXCEL Quality Delivery Member Induction • Synergy with: TM • KPI : Active involvement of students from schools/PUs around Manipal and Udupi. This will be tracked by the increased efficiency in project delivery during the virtual cycle. • Synergy with: • KPI: Strong and healthy name of iGCDP in AIESEC in Manipal University by expanding the LC through AIESECer EPs further quantified by the increase in the Raise-match Conversion Ratio. • Synergy with: CIM • KPI : 90% Promoters [NPS] and 70% Response Rate • Synergy with: TM • KPI: Increased Member Contribution which will be quantified by the Member Point system.
  48. 48. Projects(2/2) Local Control Board • Synergy with: CIM • KPI :LC NPS = 51 LC Response Rate = 73%
  49. 49. Year Targets Raise Match Realize Q1 17 15 13 NPS : 32 Response Rate : 70% Q2 10 9 8 Q3 20 18 16 Q4 28 25 22 Total 75 67 59
  50. 50. Questions?
  51. 51. iGCDP Sanjula Mansingh| Vice President External Markets
  52. 52. Sanjula Mansingh : I LOVE: My Brother Germany (IR) SLEEP! I HATE: People who ruin my sleep. WHY OF AIESEC: It is the impact that it lets you create in people’s lives, the society and the world at large, that drives me in AIESEC.
  53. 53. Job Description and MoS What are your Measures of Success? What is your Job Description as Vice President oGCDP point wise? • Clarity of the market and global supply and demand • LND of membership while ensuring their proper JD • Following SOP(standard operating procedure) checklist with XPP(exchange program Policies) to ensure RAISE to REALIZE conversion • Clarity and implementation of FOBO synergy • Operations in expansion areas around and in Mangalore • • • • Number of Realized EPs. Number of Matched EPs. Number of Raised EPs. All the members have clear knowledge about the whole iGCDP process.
  54. 54. Vision Creating leaders through quality experiences
  55. 55. Measure of Success •Ra-Ma-Re • 80% Client retention • NPS • 80% member retention • Financial sustainability
  56. 56. Focus Area 1 Merchandise: Synergy with: ICX Sales KPI: Better Quality of the Workshops Travel: Delivery: Synergy with ICX Sales and F KPI: Higher NPS Synergy with: CIM KPI: Higher NPS EP Experiences
  57. 57. Focus Area 2 Synergy with: CIM Synergy with ICX Sales KPI: Client Engagement KPI: Client retention (Newsletters, MoUs, Feedback forms) (Sending goodwill baskets) CRM
  58. 58. Focus Area 3 CRM: Synergy with: CIM & ICX Sales KPI: Client Retention Membership Development : Impact Modeling: Synergy with: ICX Sales Synergy with TM KPI: Member retention KPI: Sale of every project (LnD initiatives in Mangalore) (Project evolution ) Functional & Sustainable Mangalore
  59. 59. Projects(1/2) CRM Merchandise Travel Delivery • Synergy with: ICX Sales + CIM • KPI: Client retention • Synergy with: ICX Sales + F • KPI: Better quality of workshops • Synergy with: ICX Sales + F • KPI: Improved Delivery and higher NPS Score • Synergy with: CIM • KPI: Better NPS
  60. 60. Projects(2/2) Membership Development • Synergy with: TM + CIM • KPI: Member retention IR • Synergy with: CIM • KPI: LC-LC Partnerships Impact Modelling • Synergy with: ICX Sales • KPI: Sustainable projects
  61. 61. Year Targets Raise Match Realize NPS : 32 RR: 70% Q1 14 10 6 Q2 64 48 32 Q3 56 42 28 Q4 54 40 26 Total 188 140 92
  62. 62. Year Targets for Mangalore Raise Match Realize NPS : 40 RR: 70% Q1 0 0 0 Q2 0 0 0 Q3 39 31 28 Q4 12 9 8 Total 51 40 36
  63. 63. Questions?
  64. 64. ICX Sales Rutwij Nakhwa| Vice President
  65. 65. 2nd Year, MIT from Mumbai (Thane :P) AIESECer Foodie Reader Traveller Movie Buff Dog Lover The Beatles Tennis Capricorn Y2B Beware: My jokes are leathal ;)
  66. 66. Job Description • Ensuring that the iGCDP program is financially sustainable • Working towards sales of the iGCDP program and consulting the iGCDP department on the same • Establishing and overseeing operations for iGIP • Working towards and overseeing NEP for the LC MoS • Total funds raised for iGCDP • Number of realizations for iGIP and NEPs
  67. 67. Vision Evolving Incoming Exchange as a product to generate business value.
  68. 68. Focus Areas • Fundraising • Market Capitalization • Customer Layout
  69. 69. Focus Areas (1/3) SALES DEVELOPMENT PROGRAM Synergy with: BD, CIM, TM KPI: Developing sales competencies in the membership and building talent capacity IMPACT MODELLING Synergy with: GCDP ICX CORPORATE OUTREACH PROGRAM KPI: Long term sales partnerships for GCDP ICX. Synergy with: Finance, Marketing, CIM,Expansions KPI: Leads generated for sales Fundraising COLLABORATION KPI: Total funds raised IN-KIND PARTNERSHIPS Synergy with: GCDP ICX, BD KPI: Recieveables to supliment iGCDP activites.
  70. 70. Focus Areas (1/3) CORPORATE OUTREACH PROGRAM Synergy with: Finance, Marketing, CIM,Expansions KPI: Leads generated for sales IN-KIND PARTNERSHIPS Synergy with: GCDP ICX, BD KPI: Recieveables to supliment iGCDP activites. CLIENT SATISFACTION MODULE Synergy with: CIM KPI: Client Retention MARKET COLLABORATION KPI: Total funds raised Capitalization IMPACT MODELLING Synergy with: GCDP ICX KPI: Long term sales partnerships for GCDP ICX.
  71. 71. Focus Areas (1/3) CLIENT SATISFACTION MODULE Synergy with: CIM KPI: Client Retention MATCHING BOOST Synergy with: CIM, GCDP ICX, Marketing, GIP OGX KPI: Raise to Match conversion IMPACT MODELLING Synergy with: GCDP ICX Customer Loyalty KPI: Long term sales partnerships for GCDP ICX.
  72. 72. Year Targets Raise Match Realize Q1 4 2 0 Q2 7 5 4 Q3 9 6 4 Q4 5 6 7 Total 25 19 15
  73. 73. Year Targets Q1 Inflow 71,754 Client Retention: 80% Q2 Q3 1,73,772 1,15,716 Q4 Total 86,790 4,48,032
  74. 74. Questions?
  75. 75. Business Development Vivek Menon| Vice President
  76. 76. Vivek Menon Education Vidyodaya School, Cochin The Indian School, Bahrain Perusing Mechanical Engineering At Manipal Institute of Technology
  77. 77. Born on 2nd November 1993, In TRISSUR , KERALA
  78. 78. Lived in ERNAKULAM, Kerala for 13 years!
  79. 79. Moved to Bahrain in April 2006
  80. 80. Lived on the island for 5 years
  81. 81. • • • • • • • Recruited in Feb 2012 Team Member oGIP OC Lcong Sept 2012 OCP Y2B 2013 TL BD TL Recruitment Vice President(select) Business Development
  82. 82. Job Description • To raise funds for events and LC projects • Build business for the LC • Sales training Measure Of Success • Funds raised • Clients retained • Growth in business
  83. 83. Vision Establishing AIESEC as a relevant partner in the corporate world.
  84. 84. Focus Areas • Fund Raising • CRM • Corporate Relevance
  85. 85. Focus Areas (1/3) Collaborative Partnerships New Innovations Synergy with : Expansions, Talent Management & Finance KPI: Amount of funds raised collectively and mutual growth OGX Merchandise Synergy with: Finance & oGCDP KPI: Build up of IR Synergy with: ICX Sales & Marketing KPI : Strong market presence and knowledge about AIESEC externally Fund Raising
  86. 86. Focus Areas (1/3) Client Retention Synergy with: ICX sales and Marketing KPI- clients that want to re-engage at a higher grade CRM
  87. 87. Focus Areas (1/3) Recruitment of returned EP’s Synergy with: Finance & oGCDP KPI: Increase in number of companies that come to recruit and Number of customers who sign up for gcdp instead of gip Corporate Relevance
  88. 88. Calendar Of Events (Q1 & Q2) Month January February March April Strategy/Project MoS Y2B Funds Raised, Clients Engaged LCONG HUMANISM SUMMIT Funds Raised Funds Raised, Clients Engaged May June Annual General Meeting 2014 | AIESEC in Manipal University
  89. 89. Calendar Of Events (Q3 & Q4) Month Strategy/Project MoS July August GV Funds Raised, Clients Retained BKK Funds Raised, Clients Retained Recruitment, LTN Funds Raised, Clients Retained DOC CON Funds Raised, Clients Retained September October Novemeber December January Clients Annual General Meeting 2014 | AIESEC in Manipal University engaged, funds Y2B raised, contribution to
  90. 90. Year Targets (BD) Inflow From BD Q1 68,000 Q2 Q3 Q4 1,65,000 3,75,000 2,10,000 Client Retention – 75% Total 818000
  91. 91. Questions?
  92. 92. Marketing Shraddha Ganesh| Vice President
  93. 93. Introduction • Shraddha Ganesh • Mumbaikar. TamBrahm. • Love Dogs! • Movie – Yeh Jawani Hain Deewani • GCDP – Bandung, Indonesia. • My ‘WHY in AIESEC’ – Challenge myself to test my potential and to evolve each day! 
  94. 94. Vision Innovation to drive down performance.
  95. 95. Job Description Ongoing PR and Corporate Branding Positioning and Packaging Market Research Feedback Promotion SALE Ongoing PR and Corporate Branding
  96. 96. Focus Areas (1/3) Media Presence Synergy with: OGCDP KPI: 200 registrations, 30% conversion rate & improvising our brand image Impact showcase Synergy with: OGCDP & BD KPI: 400 registrations, 80% conversion rate Virtual presence LC Design Team Synergy with: OGCDP KPI: 1000 registration, 50% conversion rate Showcasing Impact Synergy with: TM KPI: All physical and virtual poster/banner creation
  97. 97. Focus area (2/3) Partnerships Media presence Synergy with: oGCDP Synergy with: OGCDP KPI: 100 registrations, 30% conversion rate & improvising our brand image KPI: 400 registrations, 40% conversion rate & improvising our brand image Events Synergy with: OGCDP & Expansions KPI: 500 registration, 50% conversion rate Increase our physical and virtual outreach to build a brand image. Virtual presence Synergy with: OGCDP KPI: 1000 registration, 50% conversion rate
  98. 98. Focus area (3/3) Partnerships Synergy with: oGCDP KPI: 400 registrations, 40% conversion rate & improvising our brand image Events Synergy with: OGCDP & Expansions KPI: 500 registration, 50% conversion rate Media Presence To be the first choice partner for all the students in Manipal. Synergy with: OGCDP KPI: 100 registrations, 30% conversion rate & improvising our brand image
  99. 99. Questions?
  100. 100. Talent Management Dhyaan Kanakia | Vice President
  101. 101. • Guajarati from Pune • Biomedical Engineering, 2nd year, MIT • Recruited in October 2012 • Worked for GCDP ICX, Impact Week and the Local Training Team
  102. 102. Job Description • Managing human resources • Delivering quality TMP and TLP experiences • Planning and managing recruitments • Managing alumni relations Measure of success • • • • Membership retention rate Regular check on member experience and talent development Evolving portfolio structures to increase organizational performance Engaging membership through LEAD
  103. 103. Vision Inculcate a sense of integrity and leadership in every member through active engagement and motivation
  104. 104. Focus Areas • Knowledge development • Organization structure evolution • Member engagement and Motivation
  105. 105. Focus area (1/3) Learning and Development through the LTT Operational Induction KPI – Soft skills and operational knowledge development in 100% members KPI – Maximum potential obtained from new recruits in terms of targets vs. achieved Knowledge Development in Membership
  106. 106. Focus area (2/3) Program Based Recruitments TMP and TLP on Exchange KPI – Allocation of members as soon as recruited KPI – Contribution to TMP and TLP Synergy – Program heads Synergy – GCDP ICX Organizational Structure Evolution
  107. 107. Focus area (3/3) Tracking Member Performance and development Member performance driven LC RnRs. KPI - Tracking the development of 100% members through the TMP and TLP programmes. KPI – Achievement of department targets Synergy - CIM Synergy - Finance Member Engagement and Motivation
  108. 108. Year Targets TMP TLP Q1 150 48 Q2 120 35 Q3 135 40 Q4 140 40 Total 545 153
  109. 109. Questions?
  110. 110. Communications and Information Management Neelay Bharani| Vice President
  111. 111. 2nd Year CSE, MIT Few Things I love
  112. 112. Communications and Information Management Neelay Bharani | Vice President
  113. 113. Job Description • Creation, Implementation and management of all IT tools and platforms • Maintaining the channels for internal communication with all stakeholders • Education and support to enable the membership to work effectively with the systems Measure of Success • % of growth caused by IT Tools Implementation • % of growth caused by Communication channel implementation
  114. 114. Vision Creating an healthy virtual climate to boost exchange
  115. 115. External Communication Synergy with: Exchange Departments , BD Internal Communication KPI: Views, Bounce Rate Learning Hub Synergy with: Exchange Departments , BD Synergy with: Exchange Departments KPI: Open rate, Bounce Rate KPI: Learning : Unique Views Communication Management
  116. 116. Tools Training Synergy with: All department's Membership Tracker KPI: Avg Conversion Rate = 70 % EP Grading Tool Synergy with: oGCDP Synergy with: TM KPI: Members Tracked = 100 % KPI: Increase in Raise to Match by 15 % Training and Tracking
  117. 117. Effective knowledge management Making reports and inferences Business Intelligence Providing the inferences to other departments
  118. 118. Expansions Suvanya Suhag | Vice President Annual General Meeting 2014 | AIESEC in Manipal University
  119. 119. About ME! • 19 • Army Brat • Jaat from Gurgaon • Communication Student in SOC • Dog Lover  • Shopaholic • LOVE JIVING!!
  120. 120. VP Expansions Job Description Operations and Strategic Management • Exchange Management • Customer Experience Management • Strategy Creation • MoS : Number of Exchanges Communication between entities • Point of contact for communication between expansion entity and parent LC • Membership Management • MoS : Member Satisfaction and Engagement Expanding Outreach of AIESEC into untapped markets • Market Research and Feasibility Analysis • New expansion initiatives • MoS : Expansion Health Check and number of expansion initiatives
  121. 121. Vision To increase our physical and virtual outreach through expanding into potential markets and providing our stakeholders engagement and development opportunities Annual General Meeting 2014 | AIESEC in Manipal University
  122. 122. Year Targets (1/2) Element No. of members No. of iGIP clients No. of University/ College partners No. of iGCDP clients No. of ER partners No. of Board Members Targets 70 9 6 Annual General Meeting 2014 | AIESEC in Manipal University 5 5 7
  123. 123. Year Targets (2/2) Raise Match oGCDP 65 60 iGCDP 51 40 oGIP 5 4 iGIP 19 15 TMP 120 120 TLP 30 30 Realize 55 36 4 10 120 30 Annual General Meeting 2014 | AIESEC in Manipal University
  124. 124. Focus Areas (1/3) IXPs Promotion of ILCEPs. KPIs: High Membership Retention Rate, Number of Exchanges, Number of Opportunities taken. Synergy: VP TM,VP Exchanges KPIs: High Membership Retention Rate,Number of Members going on Exchange,Increase in Number of Opportunities taken. Attendance at Local and National Conferences Virtual and Physical Training. KPIs: Number of Exchanges,Member Satisfaction Rate Synergy: VP TM Synergy: VPs ICX & OGX Experiential Leadership Development for the Membership KPIs: High Membership Retention Rate,Member Satisfaction Rate,Increase in Number of Opportunities taken. Synergy: VP TM,VP Finance
  125. 125. Focus Areas (2/3) Physical Presence KPIs: Increase in Number of Registrations Synergy: VP Marketing,VP Finance Presence of AIESEC at Various External Forums KPIs: Increase in Number of Registrations Synergy: VP BD,VP Marketing, VP ICX Sales Online Presence Media Partnerships KPIs: Increase in Number of Registrations KPIs: Increase in Number of Registrations Synergy: VP Marketing,VP Finance Physical and Virtual Outreach Synergy: VP Finance,VP Marketing
  126. 126. Focus Areas (3/3) Presence of Externals at AIESEC Forums Regular Information Flow KPIs: Better Client engagement, Increase in Raises through UR, Betterment of IR. Synergy: VP BD,VP Marketing, VP ICX Sales Development of ER KPIs : High Client Satisfaction and Retention Rate, Client engagement KPIs: Increase in Client Satisfaction &Retention Rate, Increase in Raises through UR. Synergy: VP ICX Sales ,VP BD Synergy: VP ICX Sales,VP BD,VP CIM University Relations and Client Relation Management
  127. 127. Key Activities for the Year- SMU Month Activity/Event January • Selection of a Campus Ambassador February • Recruitment and Induction March • North-East RYLC • Legislation of Interest Group • Physical Coaching Visit + UR April May June • Vacation Virtual Engagement • ILCEPs • Legislation as Official Expansions at JNC 2014 Annual General Meeting 2014 | AIESEC in Manipal University
  128. 128. Key Activities for the Year- SMU Month July August September October Activity/Event • • • • • Parent Engagement Plan ILCEPs Showcasing Impact (returned EPs) Physical Visit + Recruitment and Induction Attendance at RYLC November • iGCDP Feasibility Check • Vacation Virtual Engagement December • ILCEPs Annual General Meeting 2014 | AIESEC in Manipal University
  129. 129. Key Activities for the Year- Mangalore Month January February • • • • Activity/Event University Partnerships Recruitment+Induction Coaching Visit Mangalore Day March April • Attendance at LCONG & South RYLC • Vacation Virtual Engagement May June • ILCEPs • Attendance at JNC Annual General Meeting 2014 | AIESEC in Manipal University
  130. 130. Key Activities for the Year- Mangalore Month July August September October November December Activity/Event • Coaching Visit • Showcasing Impact (Returned EPs) • Parent Engagement Plans • Global Village • Recruitment + Induction • Coaching Visit • Mangalore Day • NSC 2014 • Vacation Virtual Engagement • ILCEPs • Vacation Virtual Engagement Annual General Meeting 2014 | AIESEC in Manipal University
  131. 131. Questions? Annual General Meeting 2014 | AIESEC in Manipal University
  132. 132. Finance Arnav Sachdev| Vice President Annual General Meeting 2014 | AIESEC in Manipal University
  133. 133. • Hometown Chandigarh • Education • AIESEC Journey 3rd Year, B.Tech, Mechanical Engineering, MIT o Recruited in Feb 2012 o TL, ER-iGCDP o Finance Manager o EP : Varna, Bulgaria June 2013 o OCVP F&CIM, Impact Week 2013 o Vice President (Select) Finance o Member, National Control Board Arnav Sachdev Annual General Meeting 2014 | AIESEC in Manipal University
  134. 134. Vision Smart investment model leading to exponential growth and sustainable prosperity. Annual General Meeting 2014 | AIESEC in Manipal University
  135. 135. Job Role • • • • Management of LC’s Finances BoA Relations Legal Affairs Ensuring Financial Sustainability of the LC MoS • Financial Sustainability • RoI on Investments • BoA Engagement Annual General Meeting 2014 | AIESEC in Manipal University
  136. 136. Focus Areas Finance education & legal contracts Business model implementation Better UR & greater involvement of BoA members Annual General Meeting 2014 | AIESEC in Manipal University
  137. 137. Areas of Investment (1/3) OGX • Investment in EP kits and department RnRs apart from Skype credit, IXP subsidies etc. ICX • Physical presence at Business Conventions to promote iGIP • Investment into delivering quality XPs to iGCDP interns Expansions • Physical visits to SMU & Mangalore • RnRs and conference subsidy for expansion entity members IR • Attendance at 3 International Conferences • CEEDs : 1 Incoming & 1 Outgoing Annual General Meeting 2014 | AIESEC in Manipal University
  138. 138. Areas of Investment (2/3) TM & LnD CIM Marketing Administration • RnR campaigns, conference subsidies • External LEAD sessions and coaching visits. • Premium Wix Account & Domains • Online marketing • Physical marketing & Small Scale Events for Branding • Investments in Office Infrastructure to better office culture Annual General Meeting 2014 | AIESEC in Manipal University
  139. 139. Areas of Investment (3/3) Innovation Fund • Setting up an Innovation Fund for implementing new ideas. Annual General Meeting 2014 | AIESEC in Manipal University
  140. 140. Percentage Division of Inflow Source BD - ER Amount 12,66,032 Percentage 18.51% oGCDP 25,88,000 37.83% oGIP iGCDP 9,26,000 17,95,200 13.54% 26.24% iGIP Others 1,95,000 70,000 2.85% 1.02% iGIP 2.85% Others 1.02% iGCDP 26.24% BD - ER 18.51% BD - ER oGCDP oGIP iGCDP iGIP oGIP 13.54% oGCDP 37.83% Others Annual General Meeting 2014 | AIESEC in Manipal University
  141. 141. Percentage Division of Outflow & Savings Source Amount Percentage Exchange 20,68,515 32.75% Programmes Support 20,70,050 32.77% Exchange Programmes Support MC Fees 31.14% 3.33% Expansion 2,10,550 MC Fees Exchange Programmes 32.75% Expansion 19,67,140 31.14% MC Fees Expansion 3.33% Support 32.77% Annual General Meeting 2014 | AIESEC in Manipal University
  142. 142. Questions? Annual General Meeting 2014 | AIESEC in Manipal University
  143. 143. Questions?
  144. 144. Team Stand Experiences Inspire Integrity
  145. 145. Leadership in Every Entity Endeavour to Connect
  146. 146. Focus Areas (1/3) Accumulation and collection of all data Using these reports to make measured decisions in terms of optimization of workflow and OS Organization of the collected data into segments for user accessibility Making reports to make inferences on the data collected over the past Business Intelligence Recognizing the focus area's and areas to grow using these reports
  147. 147. Focus Areas (2/3) Program based recruitments to give new recruits better understanding of the portfolio Defining a clear job role for each member Operational Induction Soft skills capitalization Talent Capacity
  148. 148. Focus Areas (3/3) Periodic collection of membership feedback and severe assessment of the same Concrete training on the operational aspects of Quality Customer Experience Management Membership Involvement – Membership should be encouraged to be proactive in identifying and addressing quality related problems
  149. 149. Focus Programmes oGCDP oGIP
  150. 150. EB Structure – Exchange Portfolios Local Committee President VP oGCDP Existing Markets VP oGCDP New Markets VP oGCDP Outer Markets VP iGCDP VP oGIP VP iGCDP Pilot Projects and Local Market National Projects and Outer Markets
  151. 151. EB Structure – Exchange Support Portfolios Local Committee President VP Marketing VP Talent Management VP Comm. and Information Management VP Expansions VP Business Development VP ICX Sales VP Finance
  152. 152. Year Targets Raises Matches Realizes NPS Response rate oGCDP 249 226 206 63 75% oGIP 69 49 35 65 80% iGCDP 263 207 151 32 70% iGIP 25 19 15 43 70% TMP 545 545 545 50 75% TLP 153 153 153 50 75%
  153. 153. Questions?

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