Successfully reported this slideshow.
We use your LinkedIn profile and activity data to personalize ads and to show you more relevant ads. You can change your ad preferences anytime.
JoAnn McManus, Internship Grant Coordinator
Mary Jo Ryan, Communications Coordinator
Nebraska Library Commission
The 2016 ...
Two Audiences Today
 Libraries funded in the 2016 Nebraska
Library Internship Grant Program
 Others interested in tips f...
So what is the
Secret to Successful Internships?
P L A N N I N G
“PLANNING makes all the difference.
The detailed calendar...
Did you ever….
 Inquire about a job opening and the
supervisor had trouble describing job duties?
 Start a new job and y...
With Short-term Internships….
 You don’t have the luxury to waste your
intern’s time if you want them to be
productive du...
Preparing for an
Intern/Internship
How are you planning to pay your intern?
Those that received an internship grant
genera...
Two ways to provide payment to interns
Hire the intern as a part-time temporary
employee and pay hourly wage
OR
Use a stip...
How much to pay?
Stipend-based: Stipend, at a minimum, must be
equivalent to minimum wage ($9.00/hour in Nebraska)
Employe...
Come Up with Goals &
Outcomes
Do BEFORE you determine work plan/intern
duties.
Nebraska Internship Grant Program goals
inc...
Now add your own goals related to
specific needs you have in your library
Such as….
 Expand a Program
 Start or Expand L...
From Goals to Work Plan…
Determine the duties of the Intern
Successful internship grant applicants have
already described ...
From Goals to Work Plan…
It’s possible your grant application was
successful partially because of the list of
activities y...
From Goals to Work Plan…
So if you wish to make adjustments, we want
to be flexible enough to allow you to ensure
the inte...
Duties described by 26 funded
library grant applicants
Program Related:
Plan, assist, implement and/or expand…
 Summer Re...
Event Related:
 Annual Book Sale
 Art Show
 Photography contest
 3-D printing workshop
 Entrepreneurship Camp
 Lego ...
Other Duties…
Reorganize or Organize:
 Young adult center
 A “do-it’ center
Research:
 An alternative circulation syste...
Technology Related:
 Help with weekly maintenance of the
computers
 Assist in creating library’s technology
plan
 Devel...
Social Media/Web Presence:
 Update library’s website
 Update Facebook page
 Pinterest
 Send Tweets
Creativity Outlets
 Create book displays
 Decorate bulletin boards
 Plan craft activities
Public Relations:
 Create flyers & marketing
materials
 Reformat the online and print
newsletters
 Work with youth to p...
Book Related:
 Restock shelves in the library
 Unload & re-shelve resources in the
Bookmobile
 Process books (new & don...
Assist Customers:
 At circulation desk
 Using public computers
 Using devices
 Researching answers to
questions
Miscellaneous
 Upload content to digital archives
 Assist in creation of volunteer training
process for digital reposito...
Timing of Internship
Determine the best time to have an intern in
your library
 Consider student’s schedule
 Consider be...
Recruitment…
What are the skills and attributes an intern
needs to be successful performing tasks?
What is the best age ra...
Recruitment…
Is any age high school student too
young?
Remember if the student is under 16,
there are hour and time of day...
Recruitment – So, now that you
know…
 Whether you are hiring a part-time
employee or a stipend-based intern,
 What the j...
How do you get the word out?
 Local newspaper (both article &
classified ads)
 High school career/counseling office and
...
Selection and Interviewing
Do you need to follow the same process
you would if you were hiring a permanent
employee?
If yo...
Selection and Interviewing
Take process seriously
Ask every candidate the same questions &
consider having more than one p...
Develop a standard set of questions
that will enable you to determine…
 If they have the skill set you are looking for?
...
More on the Interview
Determine criteria for your consideration
before you start the interview process.
Doing so before yo...
You found your perfect intern…
 Agree on a start date
 Before the first day:
 Share your thoughts/plans with other staf...
Your timeline will include…
 Introduce intern to projects to be
completed
 Orient the intern to the work of the library
...
Follow the intern’s progress…
Why?
 So you are prepared to report on
progress
 To allow you to make
adjustments/provide ...
What leads to a good experience for
the intern (other than the $1,000)?
 Gained valuable experience
 Can use internship ...
What leads to good experience for
the library and library staff?
 Intern may have skills that staff do not possess
 Inte...
Resources for you….
 http://nowhiringatyourlibrary.nebraska.gov/I
nternships.asp
 Proposed Timeline and Schedule of
Inte...
Questions about what we
covered?
Before we move to grant requirements such
as:
Agreement document
Grant requirements
Repor...
Grant Requirements & Expectations
 Agreement – sign both and return one
 Request for payment form – sign and return;
tri...
Grant Requirements & Expectations
The Intern(s) selected may be either:
 High school student or college student (a home-
...
Grant Requirements &
Expectations
Use of grant dollars ONLY for:
 Stipends going directly to the intern
 Intern wages go...
Supervisor responsibilities
 Orient the student to overview of library work.
 Track intern’s hours and activities
 Make...
Publicity
 Library received Press Release Feb. 11th
 Media received Press Release Feb. 16th
 In all publicity, credit t...
?
Questions & Answers
JoAnn McManus
Nebraska Library Commission
Grant Program Manager
joann.mcmanus@nebraska.gov
402-471-4870; 800-307-2665 (NE ...
Upcoming SlideShare
Loading in …5
×

NCompass Live: The Secret to Successful Internships

456 views

Published on

The secret to successful internships is no longer a secret—it’s P L A N N I N G. JoAnn McManus and Mary Jo Ryan, both with the Nebraska Library Commission, will address the planning involved in preparing for a new intern and share tips to providing your intern, and your library with a great experience. Although the presentation revolves around ensuring that the newly announced library grant recipients of the 2016 Nebraska Library Internship Grant Program (to be announced on February 8th) are armed with great information, other libraries will also pick up great tips for how to prepare and make the most out of internships at their libraries.

Published in: Education
  • Did you try ⇒ www.WritePaper.info ⇐?. They know how to do an amazing essay, research papers or dissertations.
       Reply 
    Are you sure you want to  Yes  No
    Your message goes here

NCompass Live: The Secret to Successful Internships

  1. 1. JoAnn McManus, Internship Grant Coordinator Mary Jo Ryan, Communications Coordinator Nebraska Library Commission The 2016 Nebraska Library Internship Grant Program is supported in part by the Institute of Museum and Library Services under the provisions of the Library Services and Technology Act as administered by the Nebraska Library Commission, in partnership with the Nebraska Regional Library Systems. The Secret to Successful Internships
  2. 2. Two Audiences Today  Libraries funded in the 2016 Nebraska Library Internship Grant Program  Others interested in tips for Successful Internships in your Library
  3. 3. So what is the Secret to Successful Internships? P L A N N I N G “PLANNING makes all the difference. The detailed calendar was extremely useful. It kept us on track.”
  4. 4. Did you ever….  Inquire about a job opening and the supervisor had trouble describing job duties?  Start a new job and your supervisor wasn’t prepared to start your training, provide an orientation, or provide you with expectations?  Feel like you were only productive for a small portion of your first 8 hours on the job?
  5. 5. With Short-term Internships….  You don’t have the luxury to waste your intern’s time if you want them to be productive during the internship period — wasting their time ultimately leads to your time being wasted.  So invest time BEFORE the internship starts. This gets the internship off on the right foot and can serve as a template to use for your next internship.
  6. 6. Preparing for an Intern/Internship How are you planning to pay your intern? Those that received an internship grant generally will have $1,000 available to them. But any library can be creative in their efforts to find funding to support an intern. Check with your friends group, have a fund raiser, ask a local business to partner, etc.
  7. 7. Two ways to provide payment to interns Hire the intern as a part-time temporary employee and pay hourly wage OR Use a stipend-based internship & provide intern with one or more (suggested) stipend payments that total what you plan to pay (in our grant generally $1,000 for one intern or about $500 each if you have two interns).
  8. 8. How much to pay? Stipend-based: Stipend, at a minimum, must be equivalent to minimum wage ($9.00/hour in Nebraska) Employee: Hourly wage at a minimum of $9.00/hour Exception: For new employee under age 20, during the first 90 days of employment you can choose to pay a “training wage” of at least 75% of federal minimum wage ($7.25 x .75 = $5.44/hour) Remember you may want to check with the city or county (if associated) to see if they have any
  9. 9. Come Up with Goals & Outcomes Do BEFORE you determine work plan/intern duties. Nebraska Internship Grant Program goals include:  Involve the student in real library work  Provide view of: role of libraries, library operations, & role of technology  Ensure internship serves as recruitment tool to help the student view library work as a viable career path
  10. 10. Now add your own goals related to specific needs you have in your library Such as….  Expand a Program  Start or Expand Library Social Media  Update the Library’s Website  Reorganize the Children’s section
  11. 11. From Goals to Work Plan… Determine the duties of the Intern Successful internship grant applicants have already described those duties. Do you need to stick to your described list of activities? Or, can you update that submitted plan and take a different direction?
  12. 12. From Goals to Work Plan… It’s possible your grant application was successful partially because of the list of activities you described... On the other hand, we want you to:  Provide a great experience for the student  Make use of your intern’s talents and skills, and  End up with work product that really helps your library
  13. 13. From Goals to Work Plan… So if you wish to make adjustments, we want to be flexible enough to allow you to ensure the internship is a success. Our Request: When deviating significantly from your grant-funded work plan, email JoAnn McManus as to what’s new and what’s been eliminated so any issues with the new (or dropped) activities can be addressed.
  14. 14. Duties described by 26 funded library grant applicants Program Related: Plan, assist, implement and/or expand…  Summer Reading Program  Storytime  Youth Book Club  Teen Programs
  15. 15. Event Related:  Annual Book Sale  Art Show  Photography contest  3-D printing workshop  Entrepreneurship Camp  Lego Club  Local Street Dance  One-time teen events  Outreach events taking place outside the library
  16. 16. Other Duties… Reorganize or Organize:  Young adult center  A “do-it’ center Research:  An alternative circulation system  Feasibility of portable maker space using equipment the library owns
  17. 17. Technology Related:  Help with weekly maintenance of the computers  Assist in creating library’s technology plan  Develop curriculum & teach technology classes
  18. 18. Social Media/Web Presence:  Update library’s website  Update Facebook page  Pinterest  Send Tweets
  19. 19. Creativity Outlets  Create book displays  Decorate bulletin boards  Plan craft activities
  20. 20. Public Relations:  Create flyers & marketing materials  Reformat the online and print newsletters  Work with youth to produce a video
  21. 21. Book Related:  Restock shelves in the library  Unload & re-shelve resources in the Bookmobile  Process books (new & donated)  Repair books  Weed  Book selection
  22. 22. Assist Customers:  At circulation desk  Using public computers  Using devices  Researching answers to questions
  23. 23. Miscellaneous  Upload content to digital archives  Assist in creation of volunteer training process for digital repository project  Assist with Spanish/English translations both verbal and written  Supervise volunteers & activities  Update program materials  Create tutorials to use features of online catalog  Create list of kid-friendly games & websites
  24. 24. Timing of Internship Determine the best time to have an intern in your library  Consider student’s schedule  Consider best time for library  NOT your busiest time—start the internship at a time it’s not as crazy so you are able to devote time to getting the intern started on that special project.
  25. 25. Recruitment… What are the skills and attributes an intern needs to be successful performing tasks? What is the best age range for the student for your situation? Do you want to recruit a college or high school student? Or be open to either?
  26. 26. Recruitment… Is any age high school student too young? Remember if the student is under 16, there are hour and time of day limitations during the school year. An employment certificate is also required.
  27. 27. Recruitment – So, now that you know…  Whether you are hiring a part-time employee or a stipend-based intern,  What the job duties are, and  What skills would be ideal, You are ready to search for your intern
  28. 28. How do you get the word out?  Local newspaper (both article & classified ads)  High school career/counseling office and school librarians  Community college, colleges & universities  Post in Library  InternNE.com (1-stop for paid internships in Nebraska  Other ideas?
  29. 29. Selection and Interviewing Do you need to follow the same process you would if you were hiring a permanent employee? If you are hiring a part-time employee, check with the City/County to see if they have any interviewing guidelines you need to follow. If you are having a stipend arrangement, you may be able to be less structured
  30. 30. Selection and Interviewing Take process seriously Ask every candidate the same questions & consider having more than one person on the interview team. Put your best foot forward A structured interview process lets students know this is a real work relationship. They are more likely to treat the internship like a real job with responsibilities and consequences (leading to a more successful internship experience).
  31. 31. Develop a standard set of questions that will enable you to determine…  If they have the skill set you are looking for?  Will they be dependable  Will they be open to learn new things?  Do they have the social skills needed?  If they are interested in the task areas they will be working on?  Do they have an interest or talent in other areas that might be an even better direction for the internship?
  32. 32. More on the Interview Determine criteria for your consideration before you start the interview process. Doing so before you know who the candidates are will help you to refocus on what you thought was important. After the interviews—select your new intern
  33. 33. You found your perfect intern…  Agree on a start date  Before the first day:  Share your thoughts/plans with other staff  Take another look at the work plan. Should it be tweaked to capitalize on your intern’s talent?  Get organized.  Have a plan (what you’ll do & what you want the intern to do).  Put that plan in a “flexible” timeline
  34. 34. Your timeline will include…  Introduce intern to projects to be completed  Orient the intern to the work of the library (even if tasks are limited to 1 or 2 areas)  Share information about education and career paths in library careers.
  35. 35. Follow the intern’s progress… Why?  So you are prepared to report on progress  To allow you to make adjustments/provide guidance.  Perhaps they didn’t understand the assignment  If progressing faster than expected, they will need another assignment  It allows you to make timely feedback  Makes it easier for the intern to ask questions  Other benefits?
  36. 36. What leads to a good experience for the intern (other than the $1,000)?  Gained valuable experience  Can use internship on future job & college applications  Feel they made a difference in lives  Made new friends What else leads to a good experience?
  37. 37. What leads to good experience for the library and library staff?  Intern may have skills that staff do not possess  Intern can help to make a “stale” project fresh – new perspective  You notice where there is room for improvement—because intern is asking why?  You notice you are getting new customers  You find the intern would be a great part-time employee--opportunity to explore new funding sources  You have a fresh website or expanded program or something similar—great opportunity to market this
  38. 38. Resources for you….  http://nowhiringatyourlibrary.nebraska.gov/I nternships.asp  Proposed Timeline and Schedule of Internship Activities (example)  Sample Public Library Orientation Plan  Employer Guidebook to Developing a Successful Internship Program (found on NDED’s website & linked from our site too)  InternNE.com (one-stop for paid internships in Nebraska)
  39. 39. Questions about what we covered? Before we move to grant requirements such as: Agreement document Grant requirements Reporting requirements
  40. 40. Grant Requirements & Expectations  Agreement – sign both and return one  Request for payment form – sign and return; triggers a check to your library  Internship Window – No earlier than March 15, 2016 & Wrapped up by November 30, 2016 (you can advertise and interview students before March 15th if you are ready and anxious to get started.
  41. 41. Grant Requirements & Expectations The Intern(s) selected may be either:  High school student or college student (a home- schooled high school student is also permissible) The student must NOT have been  Employed by a library in the past or currently  Been an intern for a library in the past or currently (no restrictions on past or current volunteers)
  42. 42. Grant Requirements & Expectations Use of grant dollars ONLY for:  Stipends going directly to the intern  Intern wages going directly to the intern  Withholdings associated with wages (FICA, taxes) After internship, library director will be asked to sign a form attesting to how grant funds were expended.
  43. 43. Supervisor responsibilities  Orient the student to overview of library work.  Track intern’s hours and activities  Make intern aware of library career path educational opportunities  Complete supervisor assessments and report in a timely manner  Instruct the intern to complete the baseline survey and the post-internship assessments (first and last days of internship)  Respond to requests from Nebraska Library Commission
  44. 44. Publicity  Library received Press Release Feb. 11th  Media received Press Release Feb. 16th  In all publicity, credit the Nebraska Library Commission in all internship publicity as follows: The 2016 Nebraska Library Internship Grant Program is supported in part by the Institute of Museum and Library Services under the provisions of the Library Services and Technology Act as administered by the Nebraska Library Commission, in partnership with the Nebraska Regional Library Systems.
  45. 45. ? Questions & Answers
  46. 46. JoAnn McManus Nebraska Library Commission Grant Program Manager joann.mcmanus@nebraska.gov 402-471-4870; 800-307-2665 (NE only) Contact

×