Authority Control


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Authority Control Workshop taught by Corinne Jacox on October 4, 2007, at the Nebraska Library Commission, Lincoln.

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  • Introduce myself – currently catalog/reference librarian at Creighton Law Library Previously Head of Technical Services at Barry University Law Library in Orlando I’ve worked with authority control from both sides: all local maintenance, which we did at Barry, and outsourcing, which we do at Creighton. Introductions, Name, Where you work, experience with authority control, local system Feel free to ask questions as we go along. Go over print resources. The LC products are available in Cataloger’s Desktop if you have a subscription to that. Except – LCSH is in Classification Web.
  • Authority Control

    1. 1. Authority Control Corinne Jacox Catalog/Reference Librarian Creighton University Law Library [email_address]
    2. 2. What is Authority Control? <ul><li>Consistent use and maintenance of names, subjects, series, and uniform titles whenever they are used as a heading in a bibliographic record </li></ul>
    3. 3. Authority Records <ul><li>Authorized headings (1XX) -- establishing one standard form </li></ul><ul><ul><li>Used in the bibliographic record </li></ul></ul><ul><li>Cross-references </li></ul><ul><ul><li>See from (4XX) </li></ul></ul><ul><ul><li>See also (5XX) </li></ul></ul>
    4. 4. Why Do Authority Work? <ul><li>Twain, Mark, 1835-1910 </li></ul><ul><ul><li>Clemens, Samuel Langhorne, ǂd 1835-1910. </li></ul></ul><ul><li>Madonna </li></ul><ul><ul><li>Madonna, 1958- </li></ul></ul><ul><ul><ul><li>Ciccone, Madonna Louise Veronica, 1958- </li></ul></ul></ul><ul><ul><li>Mary, Blessed Virgin, Saint. </li></ul></ul><ul><ul><ul><li>Madonna, The </li></ul></ul></ul><ul><li>Mercury </li></ul><ul><ul><li>Mercury (Roman deity) </li></ul></ul><ul><ul><li>Mercury (Planet) </li></ul></ul>
    5. 5. Why Do Authority Work?
    6. 6. Why Do Authority Work?
    7. 7. Why Do Authority Work?
    8. 8. What Needs Authority Work? <ul><li>New bibliographic records </li></ul><ul><li>New and corrected name and subject headings </li></ul><ul><ul><li>New, revised, and obsolete authority records </li></ul></ul><ul><ul><li>LC’s weekly lists </li></ul></ul><ul><ul><li>Headings changed in existing records </li></ul></ul>
    9. 9. Authority File <ul><li>Name Authority File (NAF) </li></ul><ul><ul><li>Anglo-American Cataloguing Rules , 2 nd ed. </li></ul></ul><ul><ul><li>Library of Congress Rule Interpretations </li></ul></ul><ul><ul><li>NACO Participant’s Manual </li></ul></ul><ul><ul><li>LC’s Descriptive Cataloging Manual </li></ul></ul><ul><ul><ul><li>Give’s details beyond LCRIs </li></ul></ul></ul><ul><ul><li>Personal names, Corporate names, Geographic name, Uniform titles, Series </li></ul></ul><ul><li>LC’s Subject Authority File (SAF) </li></ul><ul><ul><li>Library of Congress Subject Headings </li></ul></ul><ul><ul><li>LC’s Subject Cataloging Manual </li></ul></ul>
    10. 10. Authority File <ul><li>Sirsi/Unicorn </li></ul>
    11. 11. Authority File <ul><li>Innovative Interfaces Millennium - Subject </li></ul>
    12. 12. Authority File <ul><li>Innovative Interfaces Millennium - Name </li></ul>
    13. 13. Authority Record Structure <ul><li>Fixed Field </li></ul><ul><li>Heading </li></ul><ul><li>Cross references </li></ul><ul><ul><li>See (4XX) </li></ul></ul><ul><ul><li>See also (5XX) </li></ul></ul><ul><li>Notes </li></ul>
    14. 14. Authority Records <ul><li>Fixed field </li></ul><ul><li>010 - Library of Congress control number (n80015717) </li></ul><ul><ul><li>n – originally contributed by LC </li></ul></ul><ul><ul><li>no – originated in OCLC </li></ul></ul><ul><ul><li>nr – RLIN </li></ul></ul><ul><ul><li>nw – WLN </li></ul></ul><ul><ul><li>nb – British Library </li></ul></ul><ul><ul><li>sh – LC subject </li></ul></ul><ul><ul><li>sj – LC juvenile subject </li></ul></ul>
    15. 15. Authority Records <ul><li>040 - Cataloging source </li></ul><ul><li>050 - LC call number used on series classed together </li></ul><ul><li>053 - LC classification number (literary authors and subjects) </li></ul><ul><li>1XX - Authorized form of heading </li></ul><ul><li>260 and 360 - Complex see and see also subject references </li></ul><ul><li>4XX - See from reference </li></ul>
    16. 16. Authority Records <ul><li>5XX - See also from reference </li></ul><ul><li>6XX - Notes </li></ul><ul><ul><li>64X - Series information </li></ul></ul><ul><ul><li>663-666 - References for names </li></ul></ul><ul><ul><li>667-68X – Other kinds of notes </li></ul></ul><ul><ul><ul><li>670 – Source of information </li></ul></ul></ul><ul><ul><ul><li>675 – Source data not found </li></ul></ul></ul>
    17. 17. Authority Records <ul><li>Parallel meanings </li></ul><ul><ul><li>X00 – personal name </li></ul></ul><ul><ul><li>X10 – corporate name </li></ul></ul><ul><ul><li>X11 – meeting or conference name </li></ul></ul><ul><ul><li>X30 – uniform title </li></ul></ul><ul><ul><li>X50 – topical subject term </li></ul></ul><ul><ul><li>X51 – geographic name </li></ul></ul><ul><ul><li>X55 – genre/form term </li></ul></ul>
    18. 18. Authority Records in OCLC
    19. 19. Personal Name Authority Record
    20. 20. Undifferentiated Name
    21. 21. Name/Title Authority Record
    22. 22. Name/Title – Bib Record -- 600
    23. 23. Name/Title – Bib Record -- 700
    24. 24. Name/Title – Bib Record -- 100/240
    25. 25. Corporate Name Authority Record <ul><li>Later Heading </li></ul>
    26. 26. Corporate Name Authority Record <ul><li>Earlier Heading </li></ul>
    27. 27. Conference Authority Record <ul><li>Non-repeating </li></ul>
    28. 28. Conference Authority Record <ul><li>Repeating </li></ul>
    29. 29. Conference – Bib Record <ul><li>Repeating </li></ul>
    30. 30. Examples <ul><li>Title in authority record </li></ul>
    31. 31. Examples <ul><li>Bib record has clues </li></ul>
    32. 32. Examples <ul><li>Authority record has similar works </li></ul>
    33. 33. Examples <ul><li>Authority record has similar works </li></ul>
    34. 34. Examples <ul><li>Authority record has clues / University website </li></ul>
    35. 36. Examples <ul><li>Authority record has clues / Publisher website </li></ul>
    36. 38. Examples <ul><li>Authority record not for the author in question </li></ul>
    37. 44. Examples <ul><li>Typo in bib record </li></ul>
    38. 45. Examples <ul><li>Typo in bib </li></ul>
    39. 48. Examples <ul><li>Foreign names </li></ul>
    40. 49. Examples <ul><li>Foreign names / Keyword or Browse </li></ul>
    41. 50. Examples
    42. 52. Examples
    43. 54. Examples <ul><li>Name or Subject file </li></ul>
    44. 56. Examples
    45. 60. Examples <ul><li>Conference </li></ul>
    46. 62. Geographic Name Authority Record
    47. 63. Geographic Name Authority Record
    48. 64. Geographic Name Authority Record
    49. 65. Children’s Subject Authority Record
    50. 66. Subject Authority Record
    51. 67. Subject Authority Record
    52. 68. Reference Authority Record
    53. 69. LCSH Subdivisions <ul><li>Independently established in LCSH in combination with a subject term </li></ul><ul><ul><li>Applies to only one or very few terms </li></ul></ul><ul><ul><li>Authority records found under the main term </li></ul></ul><ul><li>Free-floating subdivisions </li></ul><ul><ul><li>Applied to all or large classes of terms </li></ul></ul><ul><ul><li>Authority records found under the main term or individual authority records </li></ul></ul><ul><li>Pattern headings </li></ul><ul><ul><li>Established under a particular term </li></ul></ul><ul><li>Geographic </li></ul><ul><ul><li>Authorized for geographic subdivision </li></ul></ul><ul><ul><li>(May Subd Geog) </li></ul></ul>
    54. 70. Free-Floating Subdivisions <ul><li>General application </li></ul><ul><ul><li>SCM H1095 </li></ul></ul><ul><li>Classes of person and ethnic groups </li></ul><ul><ul><li>SCM H1100-H1103 </li></ul></ul><ul><li>Corporate bodies, persons, and families </li></ul><ul><ul><li>SCM H1105-H1120 </li></ul></ul><ul><li>Place names </li></ul><ul><ul><li>SCM1140-H1145.5 </li></ul></ul><ul><li>Controlled by pattern headings </li></ul><ul><ul><li>SCMH1147-H1200 </li></ul></ul>
    55. 71. LC CDS Announcement <ul><li>Distribution of Subject Authority Records for Validation Purposes </li></ul><ul><ul><li> </li></ul></ul>
    56. 72. Topical Subdivision Authority Record
    57. 73. Form Subdivision Authority Record
    58. 74. Chronological Subdivision Authority Record
    59. 76. Genre Authority Record SCM (H 1913) --
    60. 77. Common Errors – Reference Record
    61. 78. Common Errors <ul><li>Geographic subdivision in wrong place </li></ul><ul><ul><li>Industrial equipment $x Maintenance and repair $z United States. </li></ul></ul><ul><ul><li>Industrial equipment $z United States $x Maintenance and repair </li></ul></ul>
    62. 79. Common Errors <ul><li>Subdivision used incorrectly </li></ul><ul><li>Tagged incorrectly </li></ul><ul><li>Old heading used </li></ul><ul><li>Old subdivision used </li></ul>
    63. 80. Subject Heading Practice <ul><li>Look up authority record for topical heading first </li></ul><ul><li>Check under topical heading for individually established subdivisions </li></ul><ul><li>If subdivisions not individually established with topical heading, check authority records for subdivisions to make sure it’s being used correctly </li></ul><ul><li>If geographic subdivision, check to make sure the topical heading or subdivision can be geographically divided </li></ul><ul><li>Don’t forget pattern headings </li></ul>
    64. 81. Subject Heading Practice <ul><li>Need authority record for each part of the string (if available) </li></ul><ul><ul><li>Industrial equipment $x Maintenance and repair $x Costs $v Periodicals. </li></ul></ul><ul><ul><ul><li>Industrial equipment </li></ul></ul></ul><ul><ul><ul><li>Industrial equipment $x Maintenance and repair </li></ul></ul></ul><ul><ul><ul><li>Industrial equipment $x Maintenance and repair $x Costs </li></ul></ul></ul><ul><ul><ul><li>Industrial equipment $x Maintenance and repair $x Costs $v Periodicals. </li></ul></ul></ul>
    65. 82. Series Authority Record
    66. 83. Name/Series Authority Record
    67. 84. Name/Series Authority Record
    68. 85. Series-Like Phrase
    69. 86. Uniform Title Authority Record
    70. 87. Uniform Title Authority Record
    71. 88. Authority Work for New Cataloging <ul><li>When? </li></ul><ul><ul><li>While cataloging </li></ul></ul><ul><ul><li>After cataloging </li></ul></ul><ul><li>What if there’s no authority record? </li></ul><ul><ul><li>Create a local record </li></ul></ul>
    72. 89. Creating Local Authority Records <ul><li>You might want to create a local authority record if: </li></ul><ul><ul><li>There is no authority record in OCLC </li></ul></ul><ul><ul><li>To record form of heading chosen for later use </li></ul></ul><ul><ul><li>To make references from alternative or variant forms of the heading </li></ul></ul><ul><ul><li>To retain notes about the heading for future use – local practice </li></ul></ul>
    73. 90. Choosing the Correct Form of Heading <ul><li>Title page and other parts of the chief source </li></ul><ul><li>Transcribe the heading as it appears in the chief source </li></ul><ul><li>AACR2 rules </li></ul><ul><ul><li>Personal name – chapter 22 </li></ul></ul><ul><ul><li>Geographic name – chapter 23 </li></ul></ul><ul><ul><li>Corporate body – chapter 24 </li></ul></ul><ul><ul><li>Series title – chapter 25 </li></ul></ul><ul><ul><li>Uniform title – chapter 25 </li></ul></ul><ul><ul><li>References – chapter 26 </li></ul></ul>
    74. 91. LC Authorities – http:// /
    75. 92. Authority Maintenance <ul><li>Deleted records </li></ul><ul><li>LC’s weekly subject lists </li></ul><ul><li>Closed dates in name authority records </li></ul>
    76. 93. LCSH Weekly Lists <ul><li>http:// / </li></ul>
    77. 94. LCSH Weekly List <ul><li>* -- Change to an existing heading </li></ul><ul><li>A -- Proposal approved before the editorial meeting (new heading) </li></ul><ul><li>C -- Proposal submitted by cooperating libraries (new heading) </li></ul>
    78. 95. Cataloging Service Bulletin (CSB) <ul><li>Quarterly </li></ul><ul><ul><li>http:// </li></ul></ul><ul><li>Changed or cancelled free-floating subdivisions </li></ul><ul><li>Subject headings of current interest </li></ul><ul><li>Revised LC subject headings </li></ul><ul><li>Subject headings replaced by name headings </li></ul>
    79. 96. Closed Dates in Name Authority Records <ul><li>http:// </li></ul>
    80. 97. Closed Dates in Name Authority Records
    81. 98. Cooperative Programs <ul><li>NACO (Name Authority Cooperative Program) </li></ul><ul><ul><li> </li></ul></ul><ul><li>SACO (Subject Authority Cooperative Program) </li></ul><ul><ul><li> </li></ul></ul>
    82. 99. Outsourcing <ul><li>Advantages </li></ul><ul><ul><li>Time </li></ul></ul><ul><ul><li>Cleaner database </li></ul></ul><ul><ul><li>Name changes </li></ul></ul><ul><li>Disadvantages </li></ul><ul><ul><li>Cost </li></ul></ul><ul><ul><li>Some headings linked to incorrect authority record </li></ul></ul><ul><ul><li>Still some manual work to be done </li></ul></ul>