Hosting an ACM SIGDOC Unconference

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The presentation on NC State's SpeedCon unconference, presented for the 2012 ACM SIGDOC Conference in Seattle, WA.

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Hosting an ACM SIGDOC Unconference

  1. 1. Hosting an ACM SIGDOC unconference Presented by Sarah Egan Warren & Jen RiehleFriday, October 5, 2012
  2. 2. ABout us Sarah Egan Warren Jen Riehle Asst. Director, Professional Writing Program Dynamic Interactions Architect, NC State Faculty Advisor, NC State SIGDOC Past NC State SIGDOC President SIGDOC Student Relations Officer SIGDOC WebmasterFriday, October 5, 2012
  3. 3. 01 The Inspiration How we got started...Friday, October 5, 2012
  4. 4. Work with professional org Learn from/Teach others Keep it SIMPLE Have FUN!Friday, October 5, 2012
  5. 5. Why host an DEFinition: unconference unconference? An unconference is a facilitated, participant- driven conference centered on a theme or purpose. Benefits • Flexible, allowing various topics and formats • Open to anyone; low barrier to entry • Timely topics; session submissions not required in advance • Good opportunity for introductions and networking • Naturally collaborative, energetic and fun atmosphere!Friday, October 5, 2012
  6. 6. 02 Planning The details.Friday, October 5, 2012
  7. 7. Timeline INITIAL PLANNING TECHNOLOGY LOGISTICS EVENT! ASSESSMENT • Identify • Create unconference • Purchase name tags, • Team arrives early • Send out unconference team website markers, display for setup assessment form • Select date, time, • Explain boards • Put up directional • Evaluate data location unconference • Verify participant signs • Begin plans for next • Solicit sponsorship concept numbers • Welcome year based on • Seek refreshment • Advertise event • Final order for food participants and responses options • Solicit speakers • Confirm rooms, AV outline plans for the • Encourage voting on equipment, tech day early submissions support • Facilitate session • Send reminder pitches messages to • Create and publish participants scheduleFriday, October 5, 2012
  8. 8. Early 21st Century Challenges to Technical Communication (11) voting > Non-Traditional Resumes (8) Strategies for Simplicity (9) Submission Topics Creating an ebook... for free (8) > Communication Metrics (5) Welcome to Tiki Wiki CMS (5) Blogging Your Passion (3) > Control from the Crypt: End-of-Life Documentation (6) Designing an infrastructure to support the publishing lifecycle (5) Getting to Know Your Users Better (2) Why Learning DITA Can Keep You Viable (4) Writing to Your Strengths: Writing and Personality Type (8) > The Genius of WordPress (8) Documentation in an Agile World (7)Friday, October 5, 2012
  9. 9. conference websites Main Site eventbrite UserVoiceFriday, October 5, 2012
  10. 10. 03 The Execution SpeedCon 2011Friday, October 5, 2012
  11. 11. ONLINE INFO Be where the people areFriday, October 5, 2012
  12. 12. The schedule 9:00am: Breakfast 9:30-10:00am: Session Pitches 10:00-10:30am The Attendees The Planners Review sessions and organize day Create signs for all rooms/sessions John Kohl, Keynote Speaker Update webpage with schedule and QR code Author of The Global English Style Guide: Writing Clear, Translatable Documentation for a Global AudiencePhoto Credits: SAS.COM (l), B. Mehlenbacher (R)Friday, October 5, 2012
  13. 13. The Sessions 10:45-11:15am Writing and Personality Types Communication Metrics 1:45-2:15pm Welcome to Tiki Wiki CMS 21st Century Challenges for Tech. Communication 11:30am-12:00pm Strategies for Simplicity Creating an E-Pub Designing an Infrastructure to Support Non-Traditional Resumes the Publishing Lifecycle Control from the Crypt 2:30-3:00pm 12:00-1:00pm: Lunch What Will a Professional Society Mean to You? 1:00-1:30pm The Genius of WordPress [LIGHTNING SESSIONS] Presentations Other Than PowerPoint Fear of Speaking (15 min),   How DITA Keeps You Viable (15 min) 3:30pm: Door Prize drawings & final [LIGHTNING SESSIONS] thoughts Blogging Your Passion (15 min),  Better User Analysis (15 min)Friday, October 5, 2012
  14. 14. 04 Lessons Learned The good and bad of Speedcon 2011Friday, October 5, 2012
  15. 15. “[i liked] the networkingand getting to meet people, especially as someone just starting out in the profession.”Friday, October 5, 2012
  16. 16. “I liked the Less-Formal, relaxed Feel.”Friday, October 5, 2012
  17. 17. “[i liked] The open, friendly atmosphere and the fact that there was a wide variety of topics.”Friday, October 5, 2012
  18. 18. “I am a person who likes things planned and orderly, but because of the incredible job by the people facilitating the Day I never felt like things were out of control or chaotic.”Friday, October 5, 2012
  19. 19. “I enjoyed the informality and brevity of it. I get bored easily. Professionaldevelopment on a saturdayshould be fast- paced like SpeedCon.”Friday, October 5, 2012
  20. 20. “i was impressed with the food and door prizes!”Friday, October 5, 2012
  21. 21. “Maybe add a session where participants can meet others so they can understand who they are and what they would like to achieve [at] the conference.”Friday, October 5, 2012
  22. 22. “Promote it a little more broadly. I found out about it in passing less than 10 days before the unconference.”Friday, October 5, 2012
  23. 23. “I didnt know before I came that attendees would be invited to speak as well, so perhaps making that information a little bit more clear.”Friday, October 5, 2012
  24. 24. x Early voting Submission Topics 1. 21st Century Challenges to Technical Communication (11) 2. Non-Traditional Resumes (8) g ne eded 12 10 votin 3. Strategies for Simplicity (9) 8 early 4. Creating an ebook... for free (8) no 5. Communication Metrics (5) 6. Welcome to Tiki Wiki CMS (5) 6 7. Blogging Your Passion (3) 8. Control from the Crypt: End-of-Life Documentation (6) 4 9. Designing an infrastructure to support the publishing lifecycle (5) 10. Getting to Know Your Users Better (2) 2 11. Why Learning DITA Can Keep You Viable (4) 12. Writing to Your Strengths: Writing and Personality Type (8) 13. The Genius of WordPress (8) 14. Documentation in an Agile World (7)Friday, October 5, 2012
  25. 25. conference websites x u Main Site se O NE webs eventbrite ite! UserVoiceFriday, October 5, 2012
  26. 26. The schedule x 9:00am: Breakfast 9:30-10:00am: Session Pitches 10:00-10:30am 1:00-1:30pm [LIGHTNING SESSIONS] Fear of Speaking (15 min),  How DITA Can Keep You Viable (15 min) [LIGHTNING SESSIONS] / John Kohl, Keynote Speaker Blogging Your Passion (15 min), Better User 10:45-11:15am Writing and Personality Types, Andrea W. ^ Analysis (15 min) / Communication Metrics, John M. 1:45-2:15pm ^ Welcome to Tiki Wiki CMS, Rick S. 11:30am-12:00pm Creating an E-Pub, Rick S. Non-Traditional Resumes, Desiree B. 21st Century Challenges for Tech. Communication, Dr. Brad M. Strategies for Simplicity, Andrea W. Designing an Infrastructure to Support the Publishing Lifecycle, Julio V. Control from the Crypt, John M. 2:30-3:00pm 12:00-1:00pm: Lunch What Will a Professional Society Mean to You? Larry K. nges The Genius of WordPress, Jen R. cha Presentations Other Than PowerPoint, Sarah M. s cheduleFriday, October 5, 2012
  27. 27. 05 Speedcon 2012 Saturday, November 17thFriday, October 5, 2012
  28. 28. SpeedCon 2012 Nov. 17th |10am - 4pm Keynote Speakers: Dr. Brad Mehlenbacher & Dr. Wade Newhouse Sponsorship covering all costs (7 sponsors) Door prizes including books and a Kindle Goal for attendance: 75Friday, October 5, 2012
  29. 29. Thanks For your attention! PHOTO CREDITs: Creative commons licensing, Stefan (Flickr)Friday, October 5, 2012
  30. 30. Q&A speedcon.wordpress.comFriday, October 5, 2012

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