NCCET WEBINAR SAMPLE SCRIPT Welcome to the National Council for Continuing Education & Training Webinar entitled “NCCET Website Resources”. NCCET is pleased to provide this webinar as service to our members. This is an audio webinar so you will not be able to speak. To ask questions, we ask that you type in your questions in the question box and we will be answering questions at the end of the presentation. Today, we have two dynamic presenters who will share some strategies from their vast experience. Our first presenter, Sandra Gaskin, Ph.D., isthe Executive Director NCCET for the past 2 1/2 years. In this role, she has been closely involved with the design and management of the website along with her other duties as Executive Director. Mr. Kirk White, is a regional director on the NCCET Board and the Associate Dean at Austin Community College in Austin Texas, he has been in his current position for the past ??? years. Sandra and Kirk have prepared an informative presentationthat will include some participant polls so we encourage your participation. At the end of the presentation, there will be time to answer questions, so please type in your questions in the question box. Sandra will be our first presenter. Welcome Sandra! Thanks so much for participating in our webinar today. The first part of this webinar will be to walk through the sign on process and the registration process for the upcoming conference. We are going to ask that everyone register for the conference on the website.
When signing on to the website you will need to use your full e-mail address and password 1. This is the default sign on. If you have changed it to your personal sign on, then of course you would use what you have determined is your sign on information. Please be sure your administrative assistant has this information if that is the person who will register you for the conference or make changes to your personal page information.
As you can see this is a screen shot of the front page of the NCCET website. The red arrow shows the sign-in location. I would also like to draw your attention to the other two opportunities along with the sign in link. You can also choose to “contact us” which will allow you to send a question in, or a comment. Or you can choose register that will allow you to renew your membership at the end of our membership year which is always June 30.Notice the blue ribbon at the top of the page.
When you move your cursor over the Annual Conference you will see the word “register” on the drop down menu.Once you click on that you will come to the upcoming events page and the 2011 conference. Then choose “register” on that page. The other option on that page is to export the event to your calendar. As you can see there are multiple convenient opportunities for our members to access.
The next page will give you the opportunity to choose which type of registration you would like. This is where it is very important to sign in as a member. If you do not sign in that way – you will be charged the non-member rate. Please be sure the administrative assistant understands this.
Since you are signed in – as you can see that I have – then you basic information is automatically filled in for you.
The lower half of the registration form has two areas just to check.Then click on continue…
On the next page you have the opportunity to be sure that everything is correct and then you can choose your form of payment. Our website is secure for credit card payment and it is very easy to submit your payment in that manner. If you choose that form, you can print a receipt for your college and everything is completed.Or you can choose “bill me” and on the next page you can print an invoice which can then be submitted with your check.
Here you see the two links for billing and the confirmation of event registration.
Just to conclude this portion.
And always if you need assistance – call me or send an e-mail. The most common error I did see from last year was that the administrative assistant did not know how to sign in for the member and would register them as a new member. That was a problem because then it was not possible to register as a member until the membership problem was resolved.Thanks so much for you attention. Looking forward to seeing you at the conference in St. Louis.I will now turn the program over to Kirk White, one of the National Directors on the NCCET Board, to review the benefits and resources of the NCCET website. Welcome Kirk!
Thanks Sandy!NCCET members receive opportunities to network beyond those provided at the annual conference. Networking and resources are on the NCCET Website 24/7. We will walk through some of the resources available to NCCET members.You might want to have the NCCET open and be logged in to follow along.
The NCCET website is not like the websites of the past where you simply access posted information.The site is an interactive community … meaning that your participation makes it work.Your Member Profile is foundation of the networking power of the site.
Once signed in you can access your profile through the My Profile link at the bottom of the page.
Once in your profile … you can provide as much detailed information about yourself as you desire.You probably already have profiles on social media sites like Facebook and LinkedIn … why not share that same type of information with the members of NCCET!
You can manage your profile including setting up your notification preferences,.In addition, you can include networks such as LinkedIn, Twitter and Facebook.
You determine the types of things that you want to be notified about … and when you want to receive notifications.
Now let’s look at the Messaging area of the site.Keeping members connected is one of the greatest benefits of the NCCET website.Not only does the Executive Director and Board push information out to the membership on a regular basis, but you as a member have the power to connect with other members.
You have the power to search the NCCET membership to find the individual or group you would like to send a message to.
You have several options to help you find someone … By nameBy collegeBy region of the countryBy location … city or stateOr you can use the key word search
Once you have located the member you are looking for, you can either send them a message or add them to your Connections list to allow for easy access to their profiles in the future.
The New Message function allows you to easily compose and edit your message using “Microsoft Word-like” editing tools and additional features like Emoticons … to get your point across.
Lets go back to the Main site and review what can be found in the major areas listed in the blue bar across the top of the page.The About Us page acts as the “organizational profile and history” for NCCET.You can access information about the Executive Director, Board Executive Committee, Board of Directors, etc…You will also find archival information on the history of NCCET an previous leadership … tracking our origins back to the 1960’s!
Next you will find all the current information about the upcoming NCCET Annual Conference under Annual Conference link.There you will find …Hotel informationConference agendasRegistration informationCall for presentation proposalsAnd information on the previous year’s NCCET Award Winners
Going on to the Webinars area of the site you will find …Information and registration for upcoming webinars Access to past webinars like the one you are participating in todayAnd a web form that you can use to submit ideas for future webinars … we need to know what you want to know!Currently, you must be a member of NCCET and be logged into the website to access the archive of previous webinars
Now let’s take a look at the Resources link.There you access to 7 specially designed areas …-Member NewsRegional ContactsPublicationsThe ToolkitGrant OpportunitiesNCCET Awardsand the newly added Career CenterEach area can be accessed from the Resources drop down menu in the blue bar across the top of the page, or by using the “More in this Section” drop down menu.We will take a few minutes to review what’s in each area.
NCCET Member NewsThis area hosts articles that are of interest within our industry and come from a variety of sources.
Now on to the Regional Contacts area of the site … In the past, the NCCET membership has been managed through a collection of regions subdividing the country into more focused areas.You will find that structure reflected in this area of the site.By clicking on the region of the country you are interested in, you will then be taken to that region’s website containing contact information for the Board Member that in the past was assigned to that region and information pertinent to that region.Currently, the NCCET Board has moved away from having assigned Board Members for each region, reflecting a more nation-wide focus for NCCET and recognizing the ease at which we can communicate across the country with newer technologies.For now, the various regional websites will remain as a way to reflect some of the differences that are found within our NCCET regions.
Here’s an example of what you might find in an individual region website. All members of NCCET are still automatically assigned to a region by the state in which they live, and some of the region websites have addition information found under the link highlighted by the red box on this region page. You might take some time to explore what’s available on your region page.
In the NCCET Publications area you will find access to …The NCCET Catalyst … our professional journalSpecial white papers sponsored by NCCETAnd an archive of past NCCET newsletters Today, the NCCET website and it’s powerful communications features is eliminating the need for NCCET to produce an ongoing newsletter as it has in the past.
The NCCET Toolkit is growing into a valuable resource.NCCET members are asked to contribute samples of contracts, course pricing tools, policies and procedures, and other continuing education operational documents of interest to other NCCET members.Why recreate the wheel at your college … if you could start with a proven template from another college.If you have documents you want to contribute to the NCCET Toolkit, simply email those to the NCCET Executive Director.
Here’s a sample of what you might find in the NCCET Toolkit.
As public funding continues to decline for our colleges, grant-based funding is increasing.The NCCET Grant Opportunities area of the website is designed to provide members with information and guidance on successfully obtaining and maintaining grant projects.Currently, you will find information on ARRA funding, grant activities with local workforce boards, and a blog that can be used to discuss grant related issues.It is our hopes that this area further develops and becomes a valuable resource to our members.
Each year NCCET recognizes leadership and programming at our colleges and within our membership.The NCCET Awards area of the site contains information on the types of annual NCCET awards that are given, and the nomination forms you can use to nominate individuals and programs for recognition.This year’s information and forms will be available in this area of the NCCET website soon.
Finally, you have the new Career Center … a job posting site for the NCCET membership.For a modest fee, members and non-members can post job announcements that then become available to all NCCET members … talk about targeted marketing!
You are able to post your job announcements on the NCCET website by filling out the simple form you see on the screen.The cost is very reasonable at $49 per submission for members and $95 per submission for non members.You can search for openings and do a resume search by going to the website or by “subscribing” to the RSS feed so that you are notified each time a new listing appears.
At this point I would like to turn the program over to our moderator Brad who will facilitate the question and answer portion of this program.
Thanks so much for participating in our webinar today. Be sure to visit the Webinar area of the NCCET website for information and registration for future webinars, and be sure to let others know about the valuable resource that is NCCET and the NCCET website.
Signing on to the Website<br /><ul><li> Enter your full e-mail address
Use “password1” as the default password</li></li></ul><li>
Register for the Annual Conference<br />On the “blue ribbon” at the top of the page look under Annual Conference<br />Choose “register”<br />You must be signed in to receive the member rate for the conference fee<br />
Opportunity to give additional information that would make the conference registration process easier for you.<br />Let us recognize you as new!<br />If you are an NCWE Member you only need to register once.<br />
Ask to be billed or pay securely with a credit card.<br />
Print your invoice for payment by your institution. Print your event confirmation.<br />
On-line Registration <br />Must sign in for member rates<br />Can pay by credit card or print an invoice<br />Print confirmation for inclusion with invoice for payment by institution<br />Very similar process for renewing membership<br />
Registration Assistance<br />Contact the NCCET office:<br />512-306-8686<br />email@example.com<br />
Your Member Profile<br />Sign in to update your profile<br />The more information you provide, the more valuable the website becomes<br />Post your photo<br />Update your professional information<br />Update your personal information<br />