Gentleman now the house is open for Question? Q.1 What is the meaning of “IHSAN ?” Ans: Linguistically this means perfection and excellence Technically means to worship Allah as if you see Him, and if you can’t achieve this state then you must consider that he is seeing you Q.2 You told that do Ihsan to Wayfarer what does this means Ans: Actually wayfarer is your companion, when you are travel. Or in any journey Islam orders that behave with a gentle way or nice way with them
Muhammad Nawaz Khalid Arbi
PROVINCIAL DISASTER MANAGEMENT
Please write - one sentence :
What is a file
A file is a set of letters and other communications,
documents etc. on a particular subject which are
arranged properly and kept together in an orderly
manner in a folder or cover and assigned a number
is collectively called a file.
Every file consists of two
Every File is given:
A suitable title
An appropriate number
PARTS AND SHAPES OF FILES
An approved list of Standard
Heads or Main Heads
One subject one file
Allotment of a suitable number
HOW TO OPEN A NEW FILE
The number of a file should indicate
The section to which file pertains
The serial number of the main list of headings
The serial number of the sub-heading
The year in which file is opened
ASSIGNING FILE NUMBER
Every file shall be given:-
(i) a suitable subject title; and
(ii) an appropriate number;
Every Section shall maintain an approved list of main
subjects, e.g. in a Section dealing with establishment
(i) Recruitment of Staff
(ii) Leave and Transfer
(iii) Pension, etc.
The main subject headings shall be split into
appropriate sub-headings. For example, under
the main heading `Recruitment of Staff’, the
sub-heading may be:-
(iv) Naib Qasids, etc.
The subject title of the file dealing with the
recruitment of Clerks will then be:-
RECRUITMENT OF STAFF ---CLERKS
The number of each file will indicate:-
(i) The Section to which the file pertains.
(ii) The serial number of the main list of headings.
(iii) The serial number of the sub-heading,
(iv) The year in which the file is opened.
Volumes of files
Linking of files
Amalgamation of part files
Reference to notes
Blank sheets/courtesy sheet
Use of red ink
Notes on the case
Draft for approval, if any
Correspondence part containing PUC
Files of previous proceedings
Precedents ,if any
HOW TO ARRANGE PAPERS ON
Parts of an index
The file number
Procedure for recording a file.
Extracts of decisions ,orders and advices
Ensure that no further action is required.
Remove and destroy all irrelevant
Transfer notes to correspondence part.
Determine the classification of files.
permanent files to be printed
Permanent files not to be printed.
Life 10 to 15 years
Life up to 10 years.
CLASSIFICATION OF FILES
PUC Paper under consideration
DFA Draft for approval
S.O. Section Officer
D.S Deputy Secretary
A.S. Additional Secretary
D.G. Director General
NFA No further action
A.D. Administrative Department
C.R. Character Roll
L.F. Linked file
L.P.R. Leave Preparatory to Retirement
O/c Office copy
O.O Office Order
P.P.O. Pension Paper Order
P.P. Previous Paper