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Checks on delays


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Checks on delays

  1. 1. April 16, 2015 M. Nawaz Khalid Arbi 1
  2. 2. CHECKS ON DELAYS BY MUHAMMAD NAWAZ KHALID ARBI Director Provincial Disaster Management Authority 2
  3. 3. What is a Check  To stop or arrest the motion suddenly or forcibly  To restrain; hold in restraint or control  To cause a reduction, as in rate or intensity; diminish  To investigate or verify as to correctness  To prove to be right; correspond accurately 3
  4. 4. Delay  To move slowly;  To stop for a time;  To put off;  To procrastinate; 4
  5. 5. Types of Delays Depends upon the nature of work and the work environment. 5
  6. 6. Impact of Delays  Failure in achieving targets  Cost over run  Customer Dissatisfaction  Organization earns bad name  Loss of resources 6
  7. 7. Checks on Delays  Do not put of the business  Keep time limitation in view  Follow SOPs  Fight Time Wasting Culprits and Stress ○ Distractions ○ Disorganization ○ Perfectionism ○ Procrastination ○ Rigidity 7
  8. 8. Checks on Delays  It is the duty of the Head of an Office or Superintendent to check delays in the transaction of business in their offices.  (1) to ensure proper processing of papers already in the section  (2) to ensure that reports called for from subordinate offices are not delayed. They must periodically inspect PRs of Clerks, call book, register of periodicals, stock file etc. 8
  9. 9. Monthly Arrear Statements Monthly arrears statement in the prescribed form, on the 10th of every month (covering the end of the previous month) is to be submitted to the immediate boss.  list once prepared can continue to be sent to the boss every subsequent month with necessary omissions and new additions,  A new list be prepared after expiry of every three months. 9
  10. 10. Reminders /DO Letters  In the case of pending cases it shall be the responsibility of the Branch Officer to pursue them after reasonable lapse of time in each case by issuing suitable reminders  The first two reminders to another department or subordinate office should be an un-official reference or office memorandum issued after a reasonable lapse of time.  The third reminder should be a demi-official letter by the immediate boss 10
  11. 11. Reminders /DO Letters  Where it is necessary to consult various departments or offices, a definite time limit for replies shall be fixed, noted on the file, and, if necessary, communicated to them. On the expiry of the time limit, it should be decided whether an express reminder or a demi-official letter should be issued or the case proceeded with/without awaiting further replies. 11
  12. 12. Remember  Delayed Dictation / Typing of Minutes will lose the essence  Delayed distribution or dispatch of mail will create embarrassment  Coming to office late will spoil the day  If Boss is late comer, subordinates will be carefree  Biggest check on delay is learning to discipline oneself. 12
  13. 13. April 16, 2015 M. Nawaz Khalid Arbi 13 Questions, if any
  14. 14. Thank You April 16, 2015 M. Nawaz Khalid Arbi 14