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Effective Presentation

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A Samll presentation on making effective presentation.

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Effective Presentation

  1. 1. Effective Presentation Techniques to create better presentations.
  2. 2. Contents Fonts Text Colour Sound Animation Slide Background Slide Master Charts Images Design/ layout PowerPoint Design
  3. 3. Font  Use large fonts. Small fonts are hard to read. This is 18 point size font, too small font to read This is 18 point size font, too small font to read User 32 point size for optimal reading  Serif fonts are difficult to read on screen Serif fonts are difficult to read on screen  Serif fonts are difficult to read on screen Sanserif fonts are clearer A Sanserif fonts are clearer PowerPoint Design A TOC
  4. 4. Font  Italics are difficult to read on screen Satyam is a leading global Satyam is a leading global business and information business and information technology company. technology company.  Normal or bold fonts are clearer Satyam is a Satyam is a leading leading global global business and information technology business and company. information technology PowerPoint Design TOC
  5. 5. Font  Emphasize important words Underlines may signify hyperlinks. Use colours to emphasise  Use Upper and lower case for better readability THIS IS ALL IN CAPITALS. SOME SAY IT IS MORE DIFFICULT TO READ This is not all capitals. Lower case letters are easier to read. Tip: Select text and clicking Shift+F3 toggles the text case between ALL CAPS, lower case, and Initial Capital styles. PowerPoint Design TOC
  6. 6. Font  Don’t user too many fonts. Limit it to2 or 3 in a presentation Empowering Associates Empowering Associates • Nurturing Learning • Nurturing Learning • Fostering Leadership • Fostering Leadership • Improving Retention through • Improving Retention Delight through Delight • Too Many Color PowerPoint Design TOC
  7. 7. Text  Too much text distracts your audience and can be difficult to read Original As of December 31 2000, we managed total $18 billion in corporate bonds for both John Doe’s General account and third-party institutional investors. As ager for third party accounts, we have 12 portfolios, serving more than 40 investors, which totalled approximately $2.6 Billion Revised Total assets under management: $ 18 billion in corporate bonds. Third Party Accounts: $ 2.6 billion(12 portfolios, 43 investors) PowerPoint Design TOC
  8. 8. Text  Too many words per slide? How many word are you willing • About 20 words per slide to read on one page? My thinking • About 8 lines or less (6 bullets) is that the more words you have, • Keep wording brief the less chance that your • Chick your spelling audience will actually read them. There are a total of sixty-eight words on this page and that’s too many. If you have read all this please raise your right hand and wave it in the air. Thank you for reading this. PowerPoint Design TOC
  9. 9. Color  Color evokes feelings. Color is emotional.  Colors can be divided into two general categories: cool (such as blue and green) and warm (such as orange and red) Cool Colors Warm Colors We can use these color to bring We can use these color to bring attention or to some impotent attention or to some impotent content. They tend to come out content from design. Using on large are in not recommendable PowerPoint Design TOC
  10. 10. Color  With the help of colour wheel we can choose colour scheme PowerPoint Design TOC
  11. 11. Color Secondary colors combining any two adjacent primary Primary Colors colors. These will be our secondary colors Secondary colors combining any two adjacent primary Secondary Colors colors. These will be our secondary colors those colors across from each Complimentary other on a color wheel Colors A complementary palette gives maximum contrast. PowerPoint Design
  12. 12. Color Analogous colors are any colors directly beside a Analogous Colors given color. on the color wheel. Analogous colors are any Double colors directly beside a Complimentary given color. Colors on the color wheel. PowerPoint Design
  13. 13. Color  Colors have specific cultural connection  Same color will have different meanings in different cultures Western Europe China Japan Middle East & USA Danger, Anger, Joy, Festive Danger, Anger Danger, Evil Stop Occasions Sexual Arousal, Youth, Growth Future, Youth, Fertility, Safe, Sour, Go Energy Strength Caution, Honor, Royalty Grace, Nobility, Happiness, P Cowardice Childish, Gaiety rosperity Purity, Virtue Mourning, Mourning, Purity, Humility Death Mourning Masculinity, Strength, Power Villainy Calm, Authority Death, Evil Evil Evil Mystery, Evil PowerPoint Design TOC
  14. 14. Color  Choose Colours Carefully  Use contrasting colour Light on dark colors Dark on light colors Light on dark colors Dark on light colors Dark on dark colors Dark on dark colors Light on light colors Light on light colors PowerPoint Design TOC
  15. 15. Color  Use contrasting colour Lots of people can't read this and even if they could, it makes eyes hurt Lots of people can't read this and even if they could, it makes eyes hurt people can't read this without any stress to eyes PowerPoint Design TOC
  16. 16. Sound  Be consistent and sparing in your use of transitions and animations.  Use short clips (less than 10 sec)  Repeating sound transition can be annoying  Sound can be annoying PowerPoint Design TOC
  17. 17. Animation  Be consistent and sparing in your use of transitions and animations.  Use animation to show steps in methodology Step 1 Step 4 Step 2 Step 3 PowerPoint Design TOC
  18. 18. Slide Background  Don’t use bright colour as slide backgrounds PowerPoint Design TOC
  19. 19. Slide Background  Don’t use noise background which makes difficult to read • Your text goes here • Your text goes here • Your text goes here • It is really difficult to • It is really difficult to • It is really difficult read read to read PowerPoint Design
  20. 20. Slide Master  Use slide master to format a background (if any), choose fonts, specify text placement, and add images or design elements that will appear on all slides. This step can make or break your presentation’s look. PowerPoint Design TOC
  21. 21. Charts  Use appropriate charts  Pie charts. Used to show percentages. Limit the slices to 4-6 and contrast the most important slice either with color or by exploding the slice. Sales 4th Qtr 3rd Qtr 9% 10% 2nd Qtr 23% 1st Qtr 58% PowerPoint Design TOC
  22. 22. Charts  Vertical bar charts. Used to show changes in quantity over time. Best if you limit the bars to 4-8 6 5 4 Series 1 3 Series 2 2 Series 3 1 0 2002 2004 2006 2006 PowerPoint Design TOC
  23. 23. Charts  Horizontal bar charts. Used to compare quantities. For example, comparing sales figures among the four regions of the company. West East Series 3 South Series 2 Series 1 North 0 2 4 6 PowerPoint Design TOC
  24. 24. Charts  Line charts. Used to demonstrate trends. For example, here is a simple line chart showing that our sales have gone up every year. 6 5 4 Series 1 3 Series 2 2 Series 3 1 0 2002 2004 2006 2006 PowerPoint Design TOC
  25. 25. Images and clipart  should support your communication objective.  DO NOT use an image as a space filler or decorative  Images are increasing file size.  Most of common clipart will be seen many a times by your audience.  Use .jpg and .gif format images for lesser file size  PowerPoint Design TOC
  26. 26. Images  Crop unnecessary part of the image  Compress images in document to reduce file size PowerPoint Design TOC
  27. 27. Images  Enlarging bit map cannot increasing image resolution  You can enlarge clip arts to any size without losing details PowerPoint Design TOC
  28. 28. Layout/Design  Too many elements on one slide will simply distract your audience.  Use gridlines to align elements with a slide  Use Left alignment text and headings.  Use company logo continuously at same place in presentation  Establish visual hierarchy.  Size implies importance. PowerPoint Design TOC
  29. 29. Layout/Design  Use gridlines to align elements within a slide PowerPoint Design
  30. 30. Layout/Design  Repeat design elements on each slide: layout, color scheme, and bullet style  Too many elements on one slide will simply distract your audience PowerPoint Design
  31. 31.  Too many elements on one slide will simply distract your audience Too detailed Simplified Delhi Mumbai Goa Delhi Mumbai Goa January 11,532,234 14,123,654 3,034,564 January 11 14 3 February 1,078,456 12,345,567 16,128,234 February 1 12 16 March 17,234,778 6,567,123 16,034,786 March 17 6 16 April 16,098,897 10,870,954 7,940,096 April 16 10 7 May 8,036,897 10,345,394 14,856,456 May 8 10 14 June 16,184,345 678,095 4,123,656 June 16 0 4 July 8,890,345 15,347,934 18,885,786 July 8 15 18 August 8,674,234 18,107,110 17,230,095 August 8 18 17 September 4,032,045 18,923,239 9,950,498 September 4 18 9 October 2,608,096 9,945,890 5,596,096 October 2 9 5 November 5,864,034 478,023 6,678,125 November 5 0 6 December 12,234,123 9,532,111 3,045,654 December 12 9 3 PowerPoint Design TOC
  32. 32. Keyboard Shortcuts PowerPoint Design
  33. 33. References • www.ellenfinkelstein.com • http://office.microsoft.com • http://www.dummies.com/ • http://www.presentersresource.com • http://www.powerfinish.com • Keyboard shortcuts for PowerPoint 2007 PowerPoint Design
  34. 34. The End  Lets you know when to stop  Lets the audience know it’s over  Picture  “The End” THE END THE END THE END PowerPoint Design TOC
  35. 35. THE END PowerPoint Design

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