Part Four - 'Smartcopying Tips'


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'Smartcopying Tips' is the fourth part of a five part presentation on copyright for Australian schools.

'Smartcopying Tips' discusses smart and practical ways for Australian schools to manage copyright and ensure copyright compliance in their school.

This presentation was prepared by the National Copyright Unit.

Published in: Education
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Part Four - 'Smartcopying Tips'

  1. 1. 1 Part 4 Smartcopying Tips
  2. 2. 22 Provide links where possible • Both teachers and students should link to material where possible. • Bookmarking websites is a good way of saving and sharing links to websites. • Providing a link to material is not a copyright activity. This is because you are not actually copying the content, but rather providing a pathway to its location on another site. • As a result, providing links to material on external websites is a good way of managing copyright.
  3. 3. 33 Provide links where possible • It is generally not necessary to seek the permission of the website owner when creating a link to their website. • However, it is important to include an acknowledgement of the source website. • The form of acknowledgement that is appropriate will depend on the circumstances. • For example, if you are linking to a useful resource and you know the author of that resource, you may wish to include an acknowledgement such as "Mary Smith from X school has provided a useful summary on Y's webpage".
  4. 4. 44 Embed material where possible • Embedding is a type of link that allows a user to view and access content as it sits in its original location without having to leave their content repository (e.g. blog, wiki, LMS or intranet). • Embedded links are commonly used for displaying online films, e.g. YouTube films, on websites. • Embedding involves copying the HTML code of the film, which is often displayed in a box near the film, and pasting it onto your website. • The result of this is, rather than displaying the link, it will show a small screen of the film on your website.
  5. 5. 55 Embed material where possible • The primary advantage to embedding material is that you do not need to copy the material in order to make it available on your repository. • Also, embedding is a good way to ensure that students only access the specific material you want them to see on a website, as opposed to accessing an entire webpage which may contain other material not appropriate or relevant to class exercise. • Some websites, such as YouTube, provide the link for embedding films. This makes embedding an easy and practical alternative to copying
  6. 6. 66 Use material created by you or your administering body • If you are using material that: • Is your own original work created in the course of your employment and does not contain any material created by a person who is not an employee of your administering body • Was developed by your administering body and does not contain material that was created by a person who is not an employee of the administering body You do not need to rely on the special provisions in the Copyright Act to use this material. • This is because your administering body owns the copyright in this material.
  7. 7. 77 Use Free for Education, Open Education and Creative Commons Material • In some cases, the copyright owner has already given their permission for a teacher to use their material. When this happens, this material is known as ‘free for education’. • A lot of ‘free for education’ materials are Open Education Resources (OER). • OER are resources which are not only free for teachers and students to use, but also allow teachers and students to modify and share the materials for teaching and learning. • Most OER resources use Creative Commons licences. See Part 5 for further information
  8. 8. Flush the repository • Where a copy is placed on a content repository (wiki, blog, intranet or LMS), you should: • limit access to the copy to those students who need to view it for their class or homework exercise, eg one class of students rather than the entire school. • Flush the repository at the end of each year, ie on 31 Dec or the last day of term 4. For further information see: iner/1_1 8
  9. 9. 9 Flush the repository Flushing the repository can be done in two ways: 1. Deleting the material from the repository • Material that the school no longer requires for educational purposes should be completely deleted from the repository. 1. Archiving material on the repository • Material should be archived where the school expects to use the material again for educational purposes in the future. • Archiving involves moving the material into a closed area on the repository or elsewhere online where it can only be accessed by one person, such as the school librarian, ICT Manager or teacher who uploaded the material to repository in the first place. For further information see: 1_1
  10. 10. 1010 Always attribute material you use You must always attribute material properly. •For example, if it is your own original work created in the course of your employment, you must include details of your school, year and the department/administering body. eg. Created by Mount Pritchard Public School, NSW Department of Education and Training, 2009
  11. 11. 1111 Always attribute material you use • If the material is from your administering body, you must state that the material was created by the your administering body, where it was sourced from and when it was sourced. eg. Created by the Catholic Education Commission NSW, accessed through the Commission’s intranet, 2009
  12. 12. 1212 Always attribute material you use • If the material was copied under the Statutory Text and Artistic Licence, you must include the name of the copyright owner and author (if different to the copyright owner), where the material was copied from and when it was copied. eg Copied under Part VB of Copyright Act 1968 R. Davis,, accessed 12 June 2009
  13. 13. 1313 Always attribute material you use • If the material is a TV program copied off-air under the Statutory Broadcast Licence, you must include the name of the program, the channel it was copied from and the date the copy was made. eg: Copied under Part VA of the Copyright Act 1968 ‘Media Watch’, ABC, 17 August 2009
  14. 14. 1414 Always attribute material you use • If the material is a webcast of a previously broadcast TV program copied from the broadcaster’s website, you must include the name of the program, URL address of the broadcaster’s website and the date it was copied. eg: Copied under Part VA of the Copyright Act 1968 ‘Compass’,, 25 August 2009
  15. 15. 1515 Always attribute material you use • If the material has been copied under s 200AB, you should include the title of the material, where the material was copied from and when. e.g: Copied under s 200AB of the Copyright Act 1968 ‘Body Parts’,, 5 August 2009