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Developing a data acquisition policy at
the University of Colorado Boulder
Phil White
Earth Sciences & Environment Librari...
And now for something completely different.
Developing a data acquisition policy at
the University of Colorado Boulder
Phil White
Earth Sciences & Environment Librari...
Background
CU Boulder Earth Sciences & Map Library
What is a Collection Development Policy?
Why is this necessary?
Objectives
1. Determine the current state of collection policies as
they pertain to geospatial data & digital
cartographic...
Methods
Identified peer institutions based on AAU and ARL
members.
Located (or attempted to locate) each library’s
collect...
Results: Data Policy or Not?
Criteria Yes No
Data policy
included:
33 18
Geospatial
specific:
27 24
Hmm… not bad.
Results: Data Details
Criteria Yes No
Data Format: 18 33
Metadata/
Documentation:
10 41
Not Great.
Results: Purchase/Acquisition
Criteria Yes No
Purchase Criteria: 11 40
Request Mechanism: 7 44
Collective
Agreements:
9 42...
Results: Usage Rights
Criteria Yes No
Derived Data: 3 48
License
Considerations:
10 40
Storage/Distribution: 6 45
Perpetua...
Best Practices
Purchase request form with clear criteria for qualifying data sets
Plan for distributing and storing the da...
Conclusion
What’s next?
Continue developing policy jointly with other data-heavy disciplines
For CU, expand collection and...
Thank you!
Phil White
philip.white@colorado.edu
Earth Sciences & Map Library
University of Colorado Boulder
Cited:
Floranc...
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Always have a plan: Developing a data acquisition policy at the University of Colorado Boulder

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NACIS 2016 Presentation
Philip White, University of Colorado at Boulder
Elise Gowen, University of Colorado Boulder Libraries
Acquisition of data from external sources is often overlooked in academic libraries' collection development policies. Library policies' inclusion of data acquisition guidelines range from well-defined to nonexistent. Recognizing a need for a coordinated approach, librarians at the University of Colorado Boulder sought to formalize data acquisition guidelines to avoid acquiring data of limited usefulness and to improve cohesion of interdepartmental data policies. We systematically reviewed literature and collection policy documents from more than 20 peer institutions to identify common approaches and explore data collection assessment strategies. We will discuss best practices for implementing a data acquisition process. Due to the dynamic nature of GIS data, we will also examine the unique policy needs of geospatial data users. This presentation discusses our findings and explores broader applications for library-wide collection development.

Published in: Design
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Always have a plan: Developing a data acquisition policy at the University of Colorado Boulder

  1. 1. Developing a data acquisition policy at the University of Colorado Boulder Phil White Earth Sciences & Environment Librarian, CU Boulder Elise Gowen Earth Science Librarian, Penn State NACIS 2016
  2. 2. And now for something completely different.
  3. 3. Developing a data acquisition policy at the University of Colorado Boulder Phil White Earth Sciences & Environment Librarian, CU Boulder Elise Gowen Earth Science Librarian, Penn State NACIS 2016
  4. 4. Background CU Boulder Earth Sciences & Map Library What is a Collection Development Policy? Why is this necessary?
  5. 5. Objectives 1. Determine the current state of collection policies as they pertain to geospatial data & digital cartographic information. 2. Identify best practices that can be incorporated into my policy.
  6. 6. Methods Identified peer institutions based on AAU and ARL members. Located (or attempted to locate) each library’s collection policy documents (n=59; 51 of these were at libraries that provide GIS support) Reviewed each policy following a set criteria based on Florance 2006 plus updates.
  7. 7. Results: Data Policy or Not? Criteria Yes No Data policy included: 33 18 Geospatial specific: 27 24 Hmm… not bad.
  8. 8. Results: Data Details Criteria Yes No Data Format: 18 33 Metadata/ Documentation: 10 41 Not Great.
  9. 9. Results: Purchase/Acquisition Criteria Yes No Purchase Criteria: 11 40 Request Mechanism: 7 44 Collective Agreements: 9 42 Institutionally Produced Data: 2 49 Bad.
  10. 10. Results: Usage Rights Criteria Yes No Derived Data: 3 48 License Considerations: 10 40 Storage/Distribution: 6 45 Perpetual Access: 3 48 Yikes!
  11. 11. Best Practices Purchase request form with clear criteria for qualifying data sets Plan for distributing and storing the data long-term Consortial or collective options should be prioritized for general collection development Usage and utility must be considered
  12. 12. Conclusion What’s next? Continue developing policy jointly with other data-heavy disciplines For CU, expand collection and put distribution method into place What is the state of the field? Most likely, policies do not reflect actions --but this is a problem.
  13. 13. Thank you! Phil White philip.white@colorado.edu Earth Sciences & Map Library University of Colorado Boulder Cited: Florance, P. (2006). GIS Collection Development within an Academic Library. Library Trends, 55(2), 222–235.

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