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Statistical Accounts and Data in Oracle Cloud General Ledger

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Statistical Accounts can be used to supplement Financial environment in Oracle Cloud General ledger and can be used for allocations as well.

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Statistical Accounts and Data in Oracle Cloud General Ledger

  1. 1. Copyright © 2015, Oracle and/or its affiliates. All rights reserved. Statistical Accounts and Data in Oracle Cloud GL Mahesh Vallampati Oracle Cloud ERP Consulting
  2. 2. Copyright © 2014, Oracle and/or its affiliates. All rights reserved. Confidential – Oracle Internal2
  3. 3. Copyright © 2015, Oracle and/or its affiliates. All rights reserved. | Program Agenda Introduction – Background and Statistical Entry Types Statistical Amounts in Journal Entries STAT Journals and Mixed Journals Statistical Journals for Allocations Multiple Statistical Measures for a Natural Account Reporting 1 2 3 4 3 5 6
  4. 4. Copyright © 2015, Oracle and/or its affiliates. All rights reserved. | Program Agenda Introduction – Background and Statistical Entry Types Statistical Amounts in Journal Entries STAT Journals and Mixed Journals Statistical Journals for Allocations Multiple Statistical Measures for a Natural Account Reporting 1 2 3 4 4 5 6
  5. 5. Copyright © 2015, Oracle and/or its affiliates. All rights reserved. | 5 Background • Oracle Cloud General Ledger – Maintain statistical and monetary balances for any account – Enables separate accounts specifically for statistical information – Enables storing of Statistical Amounts with a UOM for journal lines • Example – Units sold statistic in your Sales Revenue and Sales Expense accounts, but enter the square feet statistic in only a single account, say the SQFT account • Using Statistical amounts at GL Line level and STAT journals at a balance level adds power to reporting of non-monetary measures
  6. 6. Copyright © 2015, Oracle and/or its affiliates. All rights reserved. | 6 We will review some of the capabilities and features available that can be leveraged to associate non-monetary data with General Ledger data to add richness to the General Ledger data set.
  7. 7. Copyright © 2015, Oracle and/or its affiliates. All rights reserved. | 7 There are two primary type of Statistical entries: • Statistical Amounts - A statistical amount and UOM associated with a natural account when creating Journal Lines. • Statistical or STAT Journals - – Recorded in a currency called STAT and can be used to maintain supplementary information in the ledger. – STAT Journals don’t have to be balanced. This information is stored in the Essbase cube and is available for analysis along with actuals and budget data. – STAT journals for budgets can be recorded just like regular monetary amounts. Types of Statistical Entries
  8. 8. Copyright © 2015, Oracle and/or its affiliates. All rights reserved. | Program Agenda Introduction – Background and Statistical Entry Types Statistical Amounts in Journal Entries STAT Journals and Mixed Journals Statistical Journals for Allocations Multiple Statistical Measures for a Natural Account Reporting Open and Close Issues 1 2 3 4 8 5 6 7
  9. 9. Copyright © 2015, Oracle and/or its affiliates. All rights reserved. | 9 Statistical Amounts in Journal Entries • Oracle General Ledger allows users to associate statistical information with Journal entries. • The limitation is that only one Unit of Measure is allowed for an account. • Statistical Amount and Statistical quantity are used interchangeably.
  10. 10. Copyright © 2015, Oracle and/or its affiliates. All rights reserved. | To Associate Journal Entries with Statistical Amounts: 10 Create a Unit of Measure and associate it with the natural account Unhide the columns in the General Ledger Upload spreadsheet and the online form Populate the information
  11. 11. Copyright © 2015, Oracle and/or its affiliates. All rights reserved. | Creating Units of Measure 11 Navigate to Set up and Maintenance Search for “Manage Statistical Units of Measure” Go to Task
  12. 12. Copyright © 2015, Oracle and/or its affiliates. All rights reserved. | Creating Units of Measure 12 Then, Select the Chart of Accounts context. This will let the user create, update or delete the association of the Natural Account to the Unit of Measure. The Unit of Measure is arbitrary and is free form.
  13. 13. Copyright © 2015, Oracle and/or its affiliates. All rights reserved. | Creating Units of Measure 13 Consider the following natural accounts in a chart of accounts. We can associate Statistical Unit of Measure to these accounts 40110 Total Wine, Brewery and Spirits Revenue Revenue 40111 Red Wine Revenue Revenue 40112 White Wine Revenue Revenue 40113 Ale and Brewery Revenue Revenue 40114 Spirits Revenue Revenue
  14. 14. Copyright © 2015, Oracle and/or its affiliates. All rights reserved. | Creating a Journal with Statistical Information and UOM 14
  15. 15. Copyright © 2015, Oracle and/or its affiliates. All rights reserved. | 15 Viewing UOM and Statistical Quantity in the System
  16. 16. Copyright © 2015, Oracle and/or its affiliates. All rights reserved. | 16 Statistical Quantity in JE Upload Spreadsheet
  17. 17. Copyright © 2015, Oracle and/or its affiliates. All rights reserved. | Program Agenda Introduction – Background and Statistical Entry Types Statistical Amounts in Journal Entries STAT Journals and Mixed Journals Statistical Journals for Allocations Multiple Statistical Measures for a Natural Account Reporting 1 2 3 4 17 5 6
  18. 18. Copyright © 2015, Oracle and/or its affiliates. All rights reserved. | 18 • STAT or Statistical journals can be entered in the system. The currency that should be used for this is STAT • STATS journals can be one-sided and hence don’t have to be balanced STAT Journals in System
  19. 19. Copyright © 2015, Oracle and/or its affiliates. All rights reserved. | 19
  20. 20. Copyright © 2015, Oracle and/or its affiliates. All rights reserved. | 20 STAT journals can be entered from an ADFdi spreadsheet as well STAT Journals in ADFdi Sheet
  21. 21. Copyright © 2015, Oracle and/or its affiliates. All rights reserved. | Oracle Confidential 21 • Oracle allows mixed Journals where Currency and STAT can be merged together in Journal batches. There is a related setup task that needs to be performed at the ledger level. • The Path is Setup and Maintenance and search for “Specify Ledger Options” with the specified ledger in scope. • A use case for this is where business measures are created as journals daily where financial and statistical measures are loaded on a daily business to track business performance. • A business can decide to post revenues and expenses daily associating them with the statistical measures to get a pulse of the business on a daily basis. Mixed Journals Setup
  22. 22. Copyright © 2015, Oracle and/or its affiliates. All rights reserved. | 22
  23. 23. Copyright © 2015, Oracle and/or its affiliates. All rights reserved. | 23 • It should be noted that STAT journals and Regular journals are similar in most aspects – STAT journals don’t need to be balanced whereas Regular Journals need to be balanced unless of course the Ledger is configured for suspense. • STAT journals can be reversed just like regular journals and the debit/credit arithmetic follows the same convention as regular journals STAT Journals vs Regular Journals
  24. 24. Copyright © 2015, Oracle and/or its affiliates. All rights reserved. | 24 Mixed Journal from ADFdi Spreadsheet
  25. 25. Copyright © 2015, Oracle and/or its affiliates. All rights reserved. | 25 • The above journal batch is then split into one batch and two journals. A balanced one for USD and a non-balanced one for STAT • The path is “General Accounting > Journal > Manage Journals” and find the batch to view the monetary and stat journals Mixed Journal in System
  26. 26. Copyright © 2015, Oracle and/or its affiliates. All rights reserved. | Program Agenda Introduction – Background and Statistical Entry Types Statistical Amounts in Journal Entries STAT Journals and Mixed Journals Statistical Journals for Allocations Multiple Statistical Measures for a Natural Account Reporting 1 2 3 4 26 5 6
  27. 27. Copyright © 2015, Oracle and/or its affiliates. All rights reserved. | One of the common use cases for Statistical journals is to define the basis for allocations. For example, a company may decide to allocate utility costs by departments based on head count or by square foot of office space used. In that case, a STAT journal would be created and the values specified in a journal and that would be the basis for the allocation.
  28. 28. Copyright © 2015, Oracle and/or its affiliates. All rights reserved. | Process for Allocation using Statistical JEs 28 Create a Source Journal Create a Statistical Basis Generate the Allocation Journal
  29. 29. Copyright © 2015, Oracle and/or its affiliates. All rights reserved. | 29 Source Journal Line Account Currency Entered Debit Credit 1 3888-00-60002-000-0000-0000 USD - US Dollar 2,000.00 2 3888-00-21010-000-0000-0000 USD - US Dollar 2,000.00
  30. 30. Copyright © 2015, Oracle and/or its affiliates. All rights reserved. | 30 Now, we define the allocation basis for the journal. This could be the number of employees in the department which would be the basis of the allocation Defining Statistical Basis Line Account Currency Entered Account Description Debit Credit 1 3888-00-60002-531-0000-0000 STAT 10 OC Enterprise USA Corporation-None-Office Supplies-Accounts Payable-None-Default 2 3888-00-60002-532-0000-0000 STAT 15 OC Enterprise USA Corporation-None-Office Supplies-Accounts Receivable-None-Default 3 3888-00-60002-533-0000-0000 STAT 20 OC Enterprise USA Corporation-None-Office Supplies-General Accounting-None-Default 4 3888-00-60002-534-0000-0000 STAT 10 OC Enterprise USA Corporation-None-Office Supplies-Fixed Assets-None-Default 5 3888-00-60002-535-0000-0000 STAT 25 OC Enterprise USA Corporation-None-Office Supplies-Inventory-None-Default 6 3888-00-60002-536-0000-0000 STAT 20 OC Enterprise USA Corporation-None-Office Supplies-Tax-None-Default
  31. 31. Copyright © 2015, Oracle and/or its affiliates. All rights reserved. | 31 The allocation engine then takes the balance and allocates it based on the basis and creates a journal Allocation Engine – Target Journal Line Account Currency Entered Account Description Debit Credit 1 3888-00-60002-000-0000-0000 USD – US Dollar 2000 2 3888-00-60002-531-0000-0000 USD - US Dollar 200 OC Enterprise USA Corporation-None-Office Supplies-Accounts Payable-None-Default 3 3888-00-60002-532-0000-0000 USD - US Dollar 300 OC Enterprise USA Corporation-None-Office Supplies-Accounts Receivable-None-Default 4 3888-00-60002-533-0000-0000 USD - US Dollar 400 OC Enterprise USA Corporation-None-Office Supplies-General Accounting-None-Default 5 3888-00-60002-534-0000-0000 USD - US Dollar 200 OC Enterprise USA Corporation-None-Office Supplies-Fixed Assets-None-Default 6 3888-00-60002-535-0000-0000 USD - US Dollar 500 OC Enterprise USA Corporation-None-Office Supplies-Inventory-None-Default 7 3888-00-60002-536-0000-0000 USD - US Dollar 400 OC Enterprise USA Corporation-None-Office Supplies-Tax-None-Default
  32. 32. Copyright © 2015, Oracle and/or its affiliates. All rights reserved. | Program Agenda Introduction – Background and Statistical Entry Types Statistical Amounts in Journal Entries STAT Journals and Mixed Journals Statistical Journals for Allocations Multiple Statistical Measures for a Natural Account Reporting 1 2 3 4 32 5 6
  33. 33. Copyright © 2015, Oracle and/or its affiliates. All rights reserved. | 33 • Problem Statement: Currently, the business tracks multiple statistics with different unit of measures for journals. Oracle can store only one UOM and metric for a natural account • Solution seen on following slide Multiple Statistical Measures for a Natural Account
  34. 34. Copyright © 2015, Oracle and/or its affiliates. All rights reserved. | 34 Current JE Statistical Amounts Com. Dept. Acct Debit/ Credit Curr. Amt. UOM1 UOM1 AMT1 UOM2 UOM2 AMT2 UOM3 UOMA MT3 F1 ROOM Room Revenue Credit USD 24,000 WALKINS 20 Group Rate 40 Veterans 25 F1 FOOD Food Expense Debit USD 18,000 #ofGUESTS 165 #of WaitStaff 22 #ofTables 32 Company Dept Acct Project Code or Future 1 Segment Debit/Credit Currency Amount F1 ROOM Room Revenue Default Credit USD 24,000 F1 ROOM Room Revenue WALKINS Debit STAT 20 F1 ROOM Room Revenue Group Rate Debit STAT 40 F1 ROOM Room Revenue Veterans Debit STAT 25 F1 FOOD Food Expense Default Credit USD 18,000 F1 FOOD Food Expense #ofGuest Debit STAT 165 F1 FOOD Food Expense #of WaitStaff Debit STAT 22 F1 FOOD Food Expense #of Tables Debit STAT 32 Future JE
  35. 35. Copyright © 2015, Oracle and/or its affiliates. All rights reserved. | Program Agenda Introduction – Background and Statistical Entry Types Statistical Amounts in Journal Entries STAT Journals and Mixed Journals Statistical Journals for Allocations Multiple Statistical Measures for a Natural Account Reporting 1 2 3 4 35 5 6
  36. 36. Copyright © 2015, Oracle and/or its affiliates. All rights reserved. | Statistical Quantity at Journal Level 36
  37. 37. Copyright © 2015, Oracle and/or its affiliates. All rights reserved. | 37 • One of the standard reports for viewing Journal Lines is the Account Analysis Report. • The report by default does not display the Statistical Quantity, but the report XML contains the data element. • It is possible to extend the report to add the two fields (Unit of Measure and Statistical Amount) to the report by adding the Statistical Amount column to the BI Publisher template and an outer join to the table that contains the Unit of Measure that is associated with the natural account. Statistical Quantity Reporting
  38. 38. Copyright © 2015, Oracle and/or its affiliates. All rights reserved. | 38 • The XML Snippet from the Account Analysis report is shown below and the field needs to be included in the extended version of the Account Analysis report Statistical Quantity Reporting
  39. 39. Copyright © 2015, Oracle and/or its affiliates. All rights reserved. | 39 • The STAT journals can be reported using FR Studio and the Smart View tool. • The Account Analysis report displays only the ledger currency and does not display the STAT currency. An enhancement request will have to be raised. • The screen shot on shows how the STAT journals created in Fusion GL is available for reporting from the Essbase cube using the POV in the Smart View tool. STAT Journals Reporting
  40. 40. Copyright © 2015, Oracle and/or its affiliates. All rights reserved. | 40 You may inquire by navigating to General Accounting > Financial Reporting Center > Balance Inquiry > Inquire and Analyze Balances. Then Specify the currency as STAT and it will yield the sum of all accounts and a drill down off the amount gives the details of the balances. STAT Inquiry using Account Inquiry
  41. 41. Copyright © 2015, Oracle and/or its affiliates. All rights reserved. | 41 You may drill down further STAT Inquiry using Account Inquiry
  42. 42. Copyright © 2015, Oracle and/or its affiliates. All rights reserved. | 42 Further drill down on the amount brings you to the journal lines that make up the entry STAT Inquiry using Account Inquiry
  43. 43. Copyright © 2015, Oracle and/or its affiliates. All rights reserved. | 43 You may inquire by navigating to General Accounting > Financial Reporting Center > Balance Inquiry > Inquire on Journal Lines. Inquiry yields the following STAT Inquiry using Journal Line Inquiry
  44. 44. Copyright © 2015, Oracle and/or its affiliates. All rights reserved. | 44 Drill down on the journal leads to the following
  45. 45. Copyright © 2015, Oracle and/or its affiliates. All rights reserved. | 45 You may inquire by navigating to General Accounting > Financial Reporting Center > Balance Inquiry > Inquire on Detail Balances STAT Inquiry using Detail Balances
  46. 46. Copyright © 2015, Oracle and/or its affiliates. All rights reserved. | 46 Drill down on the Period Activity yields the following
  47. 47. Copyright © 2015, Oracle and/or its affiliates. All rights reserved. | 47
  48. 48. Copyright © 2014, Oracle and/or its affiliates. All rights reserved. Confidential – Oracle Internal48

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