03 display screenequiptoolbox1g


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  • This applies to any situation where you work intensively in a fixed position. Ergonomics , exercise and eyesight apply to many jobs, but using a PC or Mac is one of the most common. The following slides will go through each bullet point in turn.
  • The next slide illustrates these points.
  • Note how the seat back holds the lower part of the spine in a “S” shape. This is effective only if the person sits at the back of the chair seat and does not bend forward. Arm-rests can stop the chair from being close enough to the desk.
  • Avoiding bending the wrist because the nerves go though the middle of the joint and wear on the nerves’ sheath causes severe pain. The mouse is considered to be the main cause of strain. Whenever possible, use keyboard short-cuts instead. Position the mouse close to you. Hold is loosely – don’t grip it tightly. Move your whole arm, not just your wrist.
  • Using a laptop PC can mean that the screen is not in a good position. If used in a fixed position, consider either a separate keyboard or a separate screen. The next slides go into more detail on the points in this slide.
  • The screen should normally be directly in front of you unless you are a touch-typist who needs to look at the screen only intermittently – otherwise you shouldn’t need to twist to see it. If there is glare from the sun through the windows, use blinds or similar if you can’t face in another direction. Position the screen so there aren’t reflections from either the window or room lighting. If necessary, task lighting may make reading documents more comfortable.
  • Concentrating on the screen can reduce your natural blink rate, which can cause dry and sore eyes. Frequent mini-exercise routines ensure that affected small muscles get movement and increased blood supply, which keeps them healthy. There is no requirement for a rest break every hour, what is necessary is to move and change posture to exercise your larger muscles.
  • See your organisation’s policy for your procedures. Only those who use a PC / Mac intensively for more than an hour each day qualify. Intermittent use of a PC (e.g controlling a machine or a print-server) does not qualify. If you have certain eye conditions which require spectacles only for PC work but not for other activities, you may qualify for free spectacles for that use only.
  • 03 display screenequiptoolbox1g

    1. 1. 1 Display Screen EquipmentDisplay Screen Equipment Toolbox Talk * This presentation has speaker’s notes – print them in addition to the slides. This document is made available on the condition that it is used solely to assist you in the preparation of your own safety training material. Use for resale or similar commercial activity to third parties is strictly forbidden. This document was produced for our internal use only, and therefore it may not be suitable or sufficient for your purposes. No guarantees whatsoever can be given as to their legal compliance or comprehensiveness, and you are responsible for obtaining professional advice and verification as to the correctness or suitability of any training or documents which you produce which are based wholly or in part on these. No liabilities whatsoever are accepted. It has been made available purely for information to others who may find them useful when formulating their own safety training and procedures. © A. Groves & Océ (UK) Ltd
    2. 2. 2 VDU & PC UseVDU & PC Use VDU / PC use does not directly cause health problems, but if used extensively and intensively, incorrect set-up or your posture can cause pain in your eyes, neck, back and hands. Avoid these by ensuring that you follow these guidelines Chair Posture Keyboard & mouse Screen Position Workstation Exercise Eyesight
    3. 3. 3 ChairChair  Adjust your chair  see what each lever and knob does! seat height and tilt. back height and tilt.  your back should be supported and vertical.  you should be close to the edge of the desk.  your forearms should be horizontal when your hands are on the keyboard.  your feet should be flat on the floor or footrest.
    4. 4. 4 Sitting at the workstationSitting at the workstation 1. Space for legs – no obstacles under the desk. 2. Seat height adjusted so that your forearms are horizontal. 3. Back rest adjusted to support your lower back. 4. Footrest if needed to remove pressure on underside of thighs and the back of the knees. 5. Chair position close to desk. 6. Space in front of the keyboard to rest your hands / wrists when not keying. 7. Screen height and angle for a comfortable head position. 8. Desktop clear of clutter. 1 7 65 4 3 2 8
    5. 5. 5 PosturePosture  Sit up straight -  Don’t slouch or hunch your shoulders.  Sit at the back of the seat so the backrest supports your spine.  keep an ‘S’ shaped spine.  use a headset if you need to use the telephone and keyboard at the same time.
    6. 6. 6 Keyboard and MouseKeyboard and Mouse Keyboard: • Forearms horizontal. • Hold your arms above the keyboard so your wrists are horizontal. • Hands straight in front of the keyboard. Mouse: • Forearms horizontal. • Mouse close to you. • Wrist straight and level – not twisted nor bent upwards. • Light pressure – don’t grip the mouse tightly.
    7. 7. 7 Workstation & lightingWorkstation & lighting  Workstation  The screen should be at approximately arm’s length from your eyes.  The screen should be just below your eye level, at 90º to your line of sight.  avoid glare and reflections.  sufficient space for the keyboard.  adequate space for other papers / work.  use a document holder alongside the screen if copying text.
    8. 8. 8 Workstation and lightingWorkstation and lighting 1. Adequate lighting. 2. Adequate contrast – consider a task light. 3. Distracting noise minimised. 4. Leg room sufficient to allow postural changes. 5. No glare from sunlight. 6. No reflection of lights from the screen. 7. Screen image stable and readable. 8. Keyboard moveable for correct position. 9. Work surface of sufficient size and free from clutter and reflections. 10. Chair properly adjusted. 11. Footrest if needed.
    9. 9. 9 ExerciseExercise  Exercise frequently:  Look up into the distance and blink every minute or two.  stretch fingers, neck and back every five minutes.  stand, stretch and move every hour.
    10. 10. 10 EyesightEyesight  If you suspect a problem, have your eyesight checked.  The cost of the eye-test is paid by the Company if your job requires prolonged work at a VDU/PC  Report any problems or malfunctions of your workstation immediately.
    11. 11. 11 SummarySummary  Adjust your chair so that  your back is supported and vertical  you are close to the edge of the desk  your arms are horizontal when your fingers are on the keyboard  Your feet should rest flat on the floor - if they don’t, then use a footrest  Position the screen and document at the same distance (arm’s length) from you with the top just below eye-level  Arrange adequate lighting without glare or reflections  Sit up STRAIGHT! Don’t slouch - keep a ‘S’ shaped spine  Exercise at least hourly: Stand, stretch, flex all muscles  Report problems and malfunctions immediately