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Mg aweek22009

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Mg aweek22009

  1. 1. MUSM7032 Museum and Gallery Administration Week 2
  2. 3. Projects in the Cultural Sector
  3. 4. <ul><li>Legislation/Constitution </li></ul><ul><li>Vision/Mission/Purpose </li></ul><ul><li>Strategic Plan </li></ul><ul><li>Operations Projects </li></ul>
  4. 5. What is a project?
  5. 6. What is project management? <ul><li>What isn’t it? </li></ul>
  6. 7. Major Museum & Gallery Projects... <ul><li>Increase the ability of the organisation to deliver its purpose </li></ul><ul><li>Sometimes enable the organisation to change its purpose </li></ul>
  7. 8. Major Museum and Gallery projects are linked to strategic change <ul><li>Eg: </li></ul><ul><li>Re-branding </li></ul><ul><li>Raising profile </li></ul><ul><li>Growing support </li></ul><ul><li>Expanding programs </li></ul><ul><li>Increasing income </li></ul><ul><li>Internal reorganisation </li></ul><ul><li>Cultural regeneration </li></ul>
  8. 9. Notable Museum & Gallery Projects <ul><li>1997 Guggenheim Bilbao </li></ul><ul><li>1998 Te Papa </li></ul><ul><li>2000 British Museum Great Court (and many other Millenium projects in UK) </li></ul><ul><li>2001 National Museum of Australia </li></ul><ul><li>2003 NGV, Ian Potter Centre at Federation Square </li></ul><ul><li>2004 MOMA, New York </li></ul><ul><li>2004 National Museum of the American Indian </li></ul><ul><li>2006 Musee du Quai Branly </li></ul><ul><li>2008 Cal Academy of Sciences </li></ul>
  9. 15. Main Stages of Projects <ul><li>Initial proposal </li></ul><ul><li>Concept </li></ul><ul><li>Definition </li></ul><ul><li>Planning </li></ul><ul><li>Construction </li></ul><ul><li>Completion </li></ul>
  10. 16. Major Project Teams include: <ul><li>Project Sponsor </li></ul><ul><li>Project Manager </li></ul><ul><li>Architect </li></ul><ul><li>Structural engineers </li></ul><ul><li>Mechanical services </li></ul><ul><li>Electrical services </li></ul><ul><li>Cost planners </li></ul><ul><li>Schedulers </li></ul><ul><li>Legal advice </li></ul>
  11. 17. AGNSW <ul><li>Look out for: </li></ul><ul><li>How do projects fit within the AGNSW organisation? </li></ul><ul><li>What stage are their major projects at? </li></ul><ul><li>Who’s on the team? </li></ul><ul><li>What are the project objectives? </li></ul><ul><li>Are there strategic changes? </li></ul>
  12. 18. Managing Projects in Museums & Galleries <ul><li>The Process </li></ul><ul><li>The Tools </li></ul>
  13. 19. Main Stages of Projects <ul><li>Initial proposal </li></ul><ul><li>Concept </li></ul><ul><li>Definition </li></ul><ul><li>Planning </li></ul><ul><li>Construction </li></ul><ul><li>Completion </li></ul>
  14. 21. Cost - Time - Quality Triangle Cost Quality/Scope Time
  15. 22. Concept <ul><li>What is it? </li></ul><ul><li>What are the benefits? </li></ul><ul><li>What different options are there? </li></ul><ul><li>How big and complex is the project going to be? </li></ul>
  16. 23. Definition - the project plan <ul><li>Objectives </li></ul><ul><li>Scope of work </li></ul><ul><li>Budget </li></ul><ul><li>Schedule </li></ul><ul><li>Risks </li></ul><ul><li>Constraints </li></ul><ul><li>Approach </li></ul><ul><li>Stakeholders </li></ul><ul><li>Communication </li></ul><ul><li>Monitoring progress </li></ul><ul><li>Success criteria </li></ul><ul><li>End of life? </li></ul>
  17. 24. Workbreakdown Structure <ul><li>Activity: </li></ul><ul><li>post-it note planning </li></ul>
  18. 25. Planning <ul><li>Assemble team </li></ul><ul><li>Design </li></ul><ul><li>Research </li></ul><ul><li>Review Schedule </li></ul><ul><li>Detailed Budget and regular checking </li></ul><ul><li>Selecting contractors </li></ul><ul><li>Tenders/procurement </li></ul>
  19. 26. Production/Construction <ul><li>Taking on builders/contractors/makers </li></ul><ul><li>Making/building or creating according to the plans </li></ul><ul><li>Monitoring and dealing with issues </li></ul>
  20. 27. Completion <ul><li>Is it finished? </li></ul><ul><li>Launch </li></ul><ul><li>Handover </li></ul><ul><li>Final accounts </li></ul><ul><li>Filing/documentation </li></ul><ul><li>Review </li></ul><ul><li>Learning </li></ul>
  21. 28. Managing Projects in Museums and Galleries <ul><li>Project Approvals and sign-offs </li></ul><ul><li>Managing multiple projects </li></ul><ul><li>Managing creative projects </li></ul><ul><li>Managing ‘content’ in projects </li></ul><ul><li>Fund-raising during projects </li></ul><ul><li>Audience-focused projects </li></ul>
  22. 30. Cost - Time - Quality Triangle Cost Quality/Scope Time
  23. 31. Managing Projects in Museums and Galleries <ul><li>Project Approvals and sign-offs </li></ul><ul><li>Managing multiple projects </li></ul><ul><li>Managing creative projects </li></ul><ul><li>Managing ‘content’ in projects </li></ul><ul><li>Fund-raising during projects </li></ul><ul><li>Audience-focused projects </li></ul>

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