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Presenting Effectively

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Presented to Guiding Ohio Online program participants.

Published in: Business
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Presenting Effectively

  1. 1. The Pedagogy of PowerPoint Matthew Dyer Training Academy Program Director
  2. 2. Hi.
  3. 3. types of people in the room 3
  4. 4. You
  5. 5. You have been
  6. 6. You have been are
  7. 7. You have been are will be
  8. 8. You have been are will be changing the world.
  9. 9. you may love it.
  10. 10. you may hate it.
  11. 11. you may love to hate it.
  12. 12. powerpoint can be confusing
  13. 13. presentations can be boring
  14. 14. (it doesn’t have to stink)
  15. 15. my name is matthew dyer. matthew.dyer@obm.ohio.gov
  16. 16. i work here.
  17. 17. (i used to work here)
  18. 18. i work here.
  19. 19. intentions. Adapted from: “You are a Natural Born (Visual) Storyteller” by Nancy Duarte
  20. 20. document creation. Adapted from: “You are a Natural Born (Visual) Storyteller” by Nancy Duarte
  21. 21. document creation. Adapted from: “You are a Natural Born (Visual) Storyteller” by Nancy Duarte
  22. 22. How many of you have attended presentations where the leader of the discussion reads, word for word, exactly what is written on the slide? How many of you found this to be stimulating? How many of you found this to stretch your thinking and hold your attention span? How many of you would rather eat dry, three-day old toast? teleprompting. Adapted from: “You are a Natural Born (Visual) Storyteller” by Nancy Duarte
  23. 23. How many of you have attended presentations where the leader of the discussion reads, word for word, exactly what is written on the slide? How many of you found this to be stimulating? How many of you found this to stretch your thinking and hold your attention span? How many of you would rather eat dry, three-day old toast? teleprompting. Adapted from: “You are a Natural Born (Visual) Storyteller” by Nancy Duarte
  24. 24. intentions. Adapted from: “You are a Natural Born (Visual) Storyteller” by Nancy Duarte
  25. 25. intentions. Adapted from: “You are a Natural Born (Visual) Storyteller” by Nancy Duarte
  26. 26. intentions. Adapted from: “You are a Natural Born (Visual) Storyteller” by Nancy Duarte
  27. 27. presentations. Adapted from: “You are a Natural Born (Visual) Storyteller” by Nancy Duarte
  28. 28. put the power back into powerpoint.
  29. 29. how? it’s easier than you think.
  30. 30. matthew’smethods*. *Rarely, if ever, is a method presented actually Matthew’s, but he did go through the trouble of compiling them for you, so please don’t hold that against him. He’s a nice guy.
  31. 31. matthew’smethods. 1
  32. 32. bullet points kill presentations.
  33. 33. Bullet Points • This is a Bullet Point • It’s boring – And linear and hierarchical which some people might need (or think they need). • Very often bullet points are way too long and are written in passive voice and complete sentences. • Reading (300 WPM) is usually faster than talking (120 WPM to 200 WPM) – That’s why you’re already here – I’m probably not From: “PR agencies are obsessed with bullet points” by Tim Dyson
  34. 34. Bullet Points • This is a Bullet Point • It’s boring – And linear and hierarchical which some people might need (or think they need). • Very often bullet points are way too long and are written in passive voice and complete sentences. • Reading (300 WPM) is usually faster than talking (120 WPM to 200 WPM) – That’s why you’re already here – I’m probably not From: “PR agencies are obsessed with bullet points” by Tim Dyson
  35. 35. how effective is this presentation? Image via Flickr user niallkennedy Adapted from: “You are a Natural Born (Visual) Storyteller” by Nancy Duarte
  36. 36. Image via Flickr user cogdogblog
  37. 37. (the takeaway tweet.) bullet points are soooo Windows 95
  38. 38. matthew’smethods. 2
  39. 39. less is more.
  40. 40. keep it short & simple. Image via eNR Services, Inc.
  41. 41. Yawning, and smearing my eyes with my fingers, I walked bleary eyed into the kitchen and grabbed the kettle, unhooking it from the cord. I turned the tap and drew fresh water, checking with my hands to make sure it was cold enough (the best tea comes from the coldest water!). I filled the kettle as I glanced outside for a minute across the city mist. I could almost taste the grey. The kettle was half full, so I switched the tap off and returned it to its socket. I flicked the power switch on and sifted through the cupboards, looking for biscuits. Anything above loose crumbs would do. Thankfully I found some fusty digestives. For some reason, biscuits are nicer always nicer when they're they've gone a bit dry and stale. I reached over and opened the fridge, retrieving the milk. I poured a little into a mug at the same time as grabbing the mug from the cupboard and placing it on the surface. This is a technique I made that doesn't really save any time, but makes me feel clever. The kettle began grumbling fiercely so I took it from the cord, threw a teabag into my cup and poured boiling water onto it. I watched brown swirls rise up and through the muted white of milky water. A few minutes passed. I removed and squeezed the teabag, then flicked it into the bin. I picked up my mug and left the kitchen with a nice, hot cup of strong tea. Adapted from: “Telescopic Text” by Joe Davis
  42. 42. Yawning, and smearing my eyes with my fingers, I walked bleary eyed into the kitchen and grabbed the kettle, unhooking it from the cord. I turned the tap and drew fresh water, checking with my hands to make sure it was cold enough (the best tea comes from the coldest water!). I filled the kettle as I glanced outside for a minute across the city mist. I could almost taste the grey. The kettle was half full, so I switched the tap off and returned it to its socket. I flicked the power switch on and sifted through the cupboards, looking for biscuits. Anything above loose crumbs would do. Thankfully I found some fusty digestives. For some reason, biscuits are nicer always nicer when they're they've gone a bit dry and stale. I reached over and opened the fridge, retrieving the milk. I poured a little into a mug at the same time as grabbing the mug from the cupboard and placing it on the surface. This is a technique I made that doesn't really save any time, but makes me feel clever. The kettle began grumbling fiercely so I took it from the cord, threw a teabag into my cup and poured boiling water onto it. I watched brown swirls rise up and through the muted white of milky water. A few minutes passed. I removed and squeezed the teabag, then flicked it into the bin. I picked up my mug and left the kitchen with a nice, hot cup of strong tea. Adapted from: “Telescopic Text” by Joe Davis
  43. 43. Adapted from: “Telescopic Text” by Joe Davis
  44. 44. i made tea.
  45. 45. Reading Comprehension = 300 WPM Via Kirstin Krumsee
  46. 46. Image Comprehension = 13 milliseconds Via Kirstin Krumsee
  47. 47. Less words on the screen?
  48. 48. Matthew, I’m not convinced.
  49. 49. Classified in the division Magnoliophyta, class Magnoliopsida, order Sapindales, family Rutaceaenative. Native to China and Indochina. Its physical characteristics (especially the rich citric acid and vitamin content) and history of cultivation are similar to those of the other types of citrus fruits. Among the commercially important species are C. sinensis, which furnishes most of the varieties for commercial growing, including the Baiá; the C. aurantium, which is grown in the United States chiefly as understock on which to bud sweet varieties; the C. reticulata or nobilis, or the "kid glove," group. They hybridize freely. Flowers and fruits in all stages of development are on the tree throughout the year, although a large portion of the fruits ripen at one time. It is is attacked by many insects and fungus diseases and is quite sensitive to frost. If the fruits are picked when still "green" (though fully mature), they must undergo a bleaching or degreening process to bring out the color in their rinds. Some are artificially colored and waxed before marketing. Some varieties yield essential oils used in perfume. The flower is a favorite for bridal decoration. The yellow wood, which is hard and close-grained, is manufactured into small articles.
  50. 50. (the takeaway tweet.) less is more; shorter is sweeter
  51. 51. matthew’smethods. 3
  52. 52. clipart is cliché . Adapted from: “You are a Natural Born (Visual) Storyteller” by Nancy Duarte
  53. 53. idea Adapted from: “You are a Natural Born (Visual) Storyteller” by Nancy Duarte
  54. 54. idea Adapted from: “You are a Natural Born (Visual) Storyteller” by Nancy Duarte
  55. 55. teamwork Adapted from: “You are a Natural Born (Visual) Storyteller” by Nancy Duarte
  56. 56. teamwork Adapted from: “You are a Natural Born (Visual) Storyteller” by Nancy Duarte
  57. 57. questions Adapted from: “You are a Natural Born (Visual) Storyteller” by Nancy Duarte
  58. 58. questions Adapted from: “You are a Natural Born (Visual) Storyteller” by Nancy Duarte
  59. 59. “If you feel tempted to use a picture of two hands shaking in front of a globe, put the pencil down, step away from the desk, and think about taking a vacation or investigating aromatherapy.” -Nancy Duarte, in Presentation Zen by Garr Reynolds
  60. 60. also cliché
  61. 61. still cliché
  62. 62. très cliché
  63. 63. (the takeaway tweet.) clipart is caca, stock photos can be no-nos
  64. 64. matthew’smethods. 4
  65. 65. don’t be afraid of white space
  66. 66. …or blue space.
  67. 67. how effective is this presentation? Image via Flickr user mathoov Adapted from: “Gates, Jobs & the Zen aesthetic” by Garr Reynolds
  68. 68. (the takeaway tweet.) white space is a fine frontier
  69. 69. matthew’smethods. 5
  70. 70. Adapted from: “You are a Natural Born (Visual) Storyteller” by Nancy Duarte
  71. 71. Image via Orange Barrel Media
  72. 72. Image via Orange Barrel Media
  73. 73. Image via Orange Barrel Media
  74. 74. Reasons Garfield Hates Mondays • They start with “M”. • They aren’t Fridays. • They sneak up on you. • They have a bad reputation. • They crush the human spirit. • They crush the feline spirit. • They don’t crush the canines.
  75. 75. Reasons Garfield Hates Mondays • They start with “M”. • They aren’t Fridays. • They sneak up on you. • They have a bad reputation. • They crush the human spirit. • They crush the feline spirit. • They don’t crush the canines.
  76. 76. (the takeaway tweet.) presentation inspiration ain’t a source of perspiration
  77. 77. matthew’smethods. 6
  78. 78. state the headline (not the obvious). Adapted from: “Writing for the Web” by Laura Solomon
  79. 79. Good: The library has storytime Adapted from: “Writing for the Web” by Laura Solomon
  80. 80. Good: The library has storytime Better: Why your child needs storytime Adapted from: “Writing for the Web” by Laura Solomon
  81. 81. Good: The library has storytime Better: Why your child needs storytime Best: How to increase your child’s literacy Adapted from: “Writing for the Web” by Laura Solomon
  82. 82. This Slide Is About Our Library • The library has books • The library has internet • The library has classes • The library has databases • The library has storytime • The library serves people • The library serves a LOT of people Adapted from: “Writing for the Web” by Laura Solomon
  83. 83. This Slide Is About Our Library • The library has books • The library has internet • The library has classes • The library has databases • The library has storytime • The library serves people • The library serves a LOT of people Adapted from: “Writing for the Web” by Laura Solomon
  84. 84. Our Library Increases Literacy
  85. 85. [headline]
  86. 86. tea time is me time
  87. 87. (the takeaway tweet.) headlines sell better than flatlines
  88. 88. matthew’smethods. 7
  89. 89. it’s okay to take shortcuts.
  90. 90. your has some listed.
  91. 91. they look like this
  92. 92. and save lots of this
  93. 93. (the takeaway tweet.) use shortcuts; every second counts
  94. 94. matthew’smethods.
  95. 95. matthew’smethods.
  96. 96. matthew’stattoo.
  97. 97. http://bit.ly/PSe25O
  98. 98. Before
  99. 99. Before After
  100. 100. You are changing the world.
  101. 101. trash the default.
  102. 102. start with a blank canvas.
  103. 103. read.
  104. 104. keep this
  105. 105. from turning into this
  106. 106. because this
  107. 107. deserves all of this

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