2011 Sharepoint Summit - Overview of enterprise content management in share_point 2010_nikos_anagnostou

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2011 Sharepoint Summit - Overview of enterprise content management in share_point 2010_nikos_anagnostou

  1. 1. Competitive Advantage Improve Effectiveness! Reduce Risks$
  2. 2. the user !
  3. 3. Denial
  4. 4. DenialAnger
  5. 5. Depression
  6. 6. AcceptanceDepression
  7. 7. File No Metadatashares No Retention Management No Workflow No Context
  8. 8. Site CollectionSharePoint• Team members• Announcements• Events• Tasks• Discussions• Project Issues• Digital Assets• Surveys• Wikis• Blogs
  9. 9. ECM Content Type• Content Types• Metadata• Templates• PPT WORD EXCEL Workflow• Retention• Content Organizer Yes Metadata• File Plan• Records Yes Retention• In-place records Yes Workflow Yes Templates
  10. 10. Microsoft’s vision for enterprise content management $Align work processes Make the tools support Decrease costs bywith business priorities the business managing the right content
  11. 11. Align work processes with business priorities SharePoint locations by current, recent, or saved Save to SharePoint Access your enterprise content with SharePoint Workspace Mobile Download a copy for offline access and editing, upload changes when you’re back online Interact with workflowsTransparent processes Productivity and information value Participation from everyoneAutomate key business processes and enable Promote intuitive tools available in Microsoft Office that Make it easier for people to find, share, and usethe quick and consistent application of policies enable people to access SharePoint functionality from informationand taxonomies applications that are familiar
  12. 12. Align work processes with business priorities Tag and share notes Unique document IDs Metadata driven navigationTransparent processes Productivity and information value Participation from everyoneAutomate key business processes and enable Promote intuitive tools available in Microsoft Office that Make it easier for people to find, share, and usethe quick and consistent application of policies enable people to access SharePoint functionality from informationand taxonomies applications that are familiar
  13. 13. Align work processes with business priorities Submissions matched to a content type Property based conditions route content Content is routed to the specified locationTransparent processes Productivity and information value Participation from everyoneAutomate key business processes and enable Promote intuitive tools available in Microsoft Office that Make it easier for people to find, share, and usethe quick and consistent application of policies enable people to access SharePoint functionality from informationand taxonomies applications that are familiar
  14. 14. Make the tools support the business Declare records in place Content and properties are locked to prevent editing and deletionRecords management Content consistency Compliance with detailed auditingManage and archive records in-place, archive Apply the same ECM functionality to traditional Compliance and auditing at the file levelthem to a central repository, or combine the content, Web pages, and social content and across repositoriestwo approaches
  15. 15. Make the tools support the business Traditional records archive Supports hierarchical file plansRecords management Content consistency Compliance with detailed auditingManage records in-place, archive them to a Apply the same ECM functionality to traditional Compliance and auditing at the file levelcentral repository, or combine the two content, Web pages, and social content and across repositoriesapproaches
  16. 16. Make the tools support the business Retention schedule details and source of definition Current hold and record status Per item audit reportsRecords management Content consistency Compliance with detailed auditingManage records in-place, archive them to a Apply the same ECM functionality to traditional Compliance and auditing at the file levelcentral repository, or combine the two content, Web pages, and social content and across repositoriesapproaches
  17. 17. Decrease costs by managing the right content effectively Content type or location based policies Multi-stage retention schedules Available for records and non recordsRetention policies Risk and compliance IT effectivenessUse multi-stage policies to drive retention schedules Reduce risk by managing content quickly and Manage metadata, content types, andand to control when content should be archived or confidently policies from a centralized locationexpired
  18. 18. Decrease costs by managing the right content effectively All content treated equally during discovery Hold content in place or export to another locationRetention policies Risk and compliance IT effectivenessUse multi-stage policies to drive retention schedules Reduce risk by managing content quickly and Manage metadata, content types, andand to control when content should be archived or confidently policies from a centralized locationexpired
  19. 19. Decrease costs by managing the right content effectively Centralized taxonomy term store Import existing taxonomy Flexible management optionsRetention policies Risk and compliance IT effectivenessUse multi-stage policies to drive retention schedules Reduce risk by managing content quickly and Manage metadata, content types, andand to control when content should be archived or confidently policies from a centralized locationexpired
  20. 20. Transactional Business Process Scanning and Archiving andPhysical RM Content Management Capture Library Services Management PARTNER SOLUTIONS EXTEND SHAREPOINT Document Records Rich Media </> Web Content Human Centric Management Management Management Management Workflow
  21. 21. Think you’re a hero?
  22. 22. Bring people with you
  23. 23. Don’t forget the cloud
  24. 24. Session Date &Title TimeDocument Management – Planning for Success 7.12.2011 16:10SharePoint Workflow Best Practices 6.12.2011 13:30Automating Business Processes with SharePoint 2010 Using SharePoint Designer, 6.12.2011 14:30InfoPath and WorkflowNintex Workflow Solutions: From One Blank Screen to One Complete Solution in 6.12.2011 15:50One HourOverview - Enterprise Search in SharePoint 2010 and FAST Search Server 2010 for 6.12.2011 15:50SharePointCapacity Management for SharePoint 2010 7.12.2011 10:30
  25. 25. ECM Resource Center on TechNetMetadata and Taxonomy Resource Center on TechNetRecords Management Resource Center on TechNetECM Team Blog

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