Google Ease Part Ii


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Learn more about Google Docs and get the basics for beginning your own free website using Google Sites.

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Google Ease Part Ii

  1. 1. Google EasePart II<br />Making the most of Google’s <br />online resources<br />By Sara Dagen<br />
  2. 2. And so we continue…<br />I’m assuming you’ve viewed Google Ease Part I and have a gmail account as well as a basic understanding of Google Documents.<br />So let me say, “Good job!”<br />And now a little more on Google Docs.<br />
  3. 3. Good Google<br />While Google Docs is handy, I would not say it is overly pretty.<br />The choice of fonts are limited, for instance, and I get frustrated that my uploaded Word documents don’t look or act like Word documents.<br />But as we move into Google Sites, all will be, well, mostly well. But I digress…<br />
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  5. 5. Google Docs<br />The page you just saw showed you the contents of my Documents folder. (Makes you salivate, doesn’t it?)<br />Check out English Department Handbook, the largest document I’ve produced:<br />
  6. 6. The Table of Contents box lists all the section titles (formatted as subheadings). Clicking on them allows you to go directly to those sections.<br />
  7. 7. Google glory<br />The file started as a simple document with links leading to other documents (Google Docs, for the most part) and an occasional website (, etc.).<br />Let me show you how to make a link in a document.<br />
  8. 8. I highlighted part of my text, then clicked on Link. That brought up this little box, which allowed me to choose what I was linking to. The document list only includes Google Docs.<br />I created a “flyover’ and checked the box before clicking Insert.<br />
  9. 9. More on links<br />I could have linked to a URL (web address), a bookmark (a place within the document itself), or an email address.<br />You handle those links the same way.<br />The Table of Contents at the top of the page, which you can Insert, includes bookmarks to every heading listed, making it easy to get through the document.<br />
  10. 10. What I don’t like<br />While Google Docs is essentially wonderful, I don’t like that my uploaded Word documents don’t necessarily look or act as Word documents.<br />Let me show you what I mean:<br />
  11. 11. This shows you what my file looks like in Word, with columns, a header that I can change weekly, etc.<br />
  12. 12. But this is what the same file looks like in Google Docs, and that’s after I tidied it up a bit.<br />
  13. 13. So what do I like?<br />I like that I can link to items outside Google Docs (URLs, email accounts, bookmarks, and Docs) using Docs.<br />I like that I can store files for free and share and collaborate with colleagues.<br />I like the various templates and abilities Google Docs offers.<br />
  14. 14. Not a perfect world<br />But despite all there is to like about Google Docs, I found it didn’t meet all my needs.<br />I needed Word documents to be accessible to me and my colleagues as Word documents, pretty and functional.<br />And my huge documents looked overwhelming.<br />
  15. 15. Enough of Google Docs<br />After making my English Department Handbook masterpiece, I found it a bit cumbersome.<br />That’s when I discovered Google Sites.<br />Did you know you could have your own website(s) for free?<br />
  16. 16. In gmail or Google Docs, you can see the amazing choices Google offers us. <br />Click on Sites.<br />
  17. 17. This page displays all the sites you’ve already created—or none. But you can click on Create new site and start.<br />
  18. 18. Type in your Site name, and it will appear in the URL box. Enter a Site description, choose whom you wish to have access to the site, choose your Site Theme, and get going! <br />
  19. 19. Ta-daa!<br />
  20. 20. Work that site<br />Now that you’ve got a site, start adding pages and having some fun (and getting some work done).<br />Consider what you might like to have on the site.<br />You can add numerous types of pages, attach files, link to URLs, and make it great.<br />
  21. 21. The first thing I’m doing is creating a page for homework assignments. Isn’t that the first thing students will want?<br />
  22. 22. This shows you the options you have for the page. I think because I want to upload the homework assignments as a file, I’ll create a File Cabinet titled Homework/Forms. <br />I’ll keep the quarterly homework assignment sheets there plus any forms students may need to complete that homework.<br />
  23. 23. This is what the page looks like after I clicked Create Page. Notice the page name also appears under Home in the navigation bar.<br />Now I could add files, if I had any. But it’s summer…<br />
  24. 24. Create new pages<br />Anytime you want to add a page, click on Create Page and go through the choosing process.<br />If I choose to create a basic webpage, I actually get a lot of options.<br />
  25. 25. Notice that when I create a webpage, I get a large text box, but I’m not limited to just text. I can also choose the Layout—columns, sidebars, etc.<br />
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  27. 27. After choosing a two-column layout, I wrote some informational text, then went to Insert and chose a document for one column and a presentation for another. But you could add so much more; just click on Insert and see!<br />
  28. 28. See all the things I can Insert into a page? If you scroll all the way down, you’ll find the word Gadgets, and you should see how many of those you can add in.<br />
  29. 29. Just be advised that Google is sometimes limited to all things Google—but it also offers ways for you to create most things free.<br />
  30. 30. For instance…<br />I wanted to create a PowerPoint presentation to teach my teachers Google Ease. I also wanted to share it.<br />By saving my presentation in PowerPoint 2003, I could then upload it to Google Docs-Presentations and then add it to my website.<br />
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  32. 32. Just one more thing…<br />Links and attachments serve a great purpose within Google Sites. You can link to pages within your site or you can link to URLs.<br />The ability to attach files means your Word files maintain their integrity: they look and act as Word files.<br />
  33. 33. To link, simply highlight text, click Link and then choose either Existing page or Web address. If you choose a Web address, you’ll need the URL to paste in the box.<br />
  34. 34. To attach a file, simply go to the bottom of the webpage and click Attachments. Then click on Choose File and make your pick. <br />
  35. 35. Be at Google ease<br />That should give you a taste of what you can do in Google—for free!<br />If you want more, and I hope you do, then get your site and experiment.<br />Then come teach me what you’ve learned!<br />