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Designing InteractiveMeetings & Events -What’s on the Menu?    Michael Randel   December 2, 2011                        1
Goal  – Participants in your meetings and events are    engaged and motivated to apply new ideas and    decisions in their...
Warm-up Question:Share one characteristic or feature of an  engaging and interactive meeting or event in  which you were a...
Today’s Agenda• The Need for Interactive Meetings• The Interactive Learning Matrix©  – Interactive Learning in Face-to-Fac...
5
Case Study        A Global Organization4 day conference with 500 participants              Last time:        Lots of Prese...
Case Study           A Global Organization   4 day conference with 500 participants                 Last Time:        Part...
Do meetings need to be interactive to be engaging?         Yes                                               No         Pl...
THE INTERACTIVE LEARNINGMATRIX©                           9
Learning Outcomes                      Introduced to New Ideas                  (Information, Knowledge, Perspectives,    ...
Interactive Learning Matrix   © Individual Pairs/Triads Small Group Clusters Plenary                          11
“Best Summary”    1. Each participant prepares a       summary of the main points       of a presentation.    2. Teams of ...
“Best Summary”Online Adaptation     In the Group Chat:     Write a summary statement of     any interesting content     in...
INTERACTIVE LEARNING INFACE-TO-FACE SESSIONS                          14
Designing Interactive Openings   Used to:   • introduce participants to one another,   • preview main points,   • orient p...
Provide New Ideas   (Information, Knowledge, Perspectives,            Skills & Experiences)Poll:                          ...
Provide New Ideas         (Information, Knowledge, Perspectives,                  Skills & Experiences)  Lecture/         ...
Provide New Ideas       (Information, Knowledge, Perspectives,                Skills & Experiences)Panel Discussion       ...
Reflecting, Comparing, Practicing & Planning                                  Peer                                 Mentors...
Designing Interactive Closings  Used for:  • reviewing main points,  • tying up loose ends,  • planning application activi...
SuperlativesWhat is the most interestingconcept you have heard aboutso far?   Please type your responses in the Group Chat...
INTERACTIVE LEARNING WITHTECHNOLOGY SUPPORT                            22
Participant Polling     Online Surveys (Pre, Post, and maybe         During)Audience Response Tools       (During)        ...
Micro-Chatting                 24
Collaborative Reporting                          25
Video Conference           … with Shared              Display                           26
Webinar          27
Technology SupportPoll:                             28
LESSONS FROM APPLYING THEINTERACTIVE LEARNING MATRIX                              29
Lessons• Presenters and Subject Matter Experts won’t always  see the benefit of interactive meetings… at first        “Won...
IN CLOSING             31
Case StudyThat Global Organization’s 4 day conference            with 500 participants?                This Year:  Chat Sh...
Highlights    Review your notes and    identify insights that    stand as highlights from    today’s session.             ...
ApplicationWhat is one new (to you) interactive learning technique you willuse in a meeting or event?                     ...
Resources                        Face to Face     Thiagi’s 36 formats for interactive lectures                        Even...
Michael Randel has more than 20 years experience designing andfacilitating interactive meetings and events for clients all...
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Designing interactive meetings December 2, 2011

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Designing interactive meetings December 2, 2011

  1. 1. Designing InteractiveMeetings & Events -What’s on the Menu? Michael Randel December 2, 2011 1
  2. 2. Goal – Participants in your meetings and events are engaged and motivated to apply new ideas and decisions in their workObjectives – You have an overview of approaches in the Interactive Learning Matrix © – You have selected an interactive activity to incorporate into the design of an upcoming meeting or event 2
  3. 3. Warm-up Question:Share one characteristic or feature of an engaging and interactive meeting or event in which you were a participant. Please type your responses in the Group Chat pod 3
  4. 4. Today’s Agenda• The Need for Interactive Meetings• The Interactive Learning Matrix© – Interactive Learning in Face-to-Face Meetings – Interactive Learning with Technology Support• Lessons• Resources 4
  5. 5. 5
  6. 6. Case Study A Global Organization4 day conference with 500 participants Last time: Lots of Presentations with Powerpoint 6
  7. 7. Case Study A Global Organization 4 day conference with 500 participants Last Time: Participants found it Boring!What the VP and organizers wanted this time: Interactive and Engaging! 7
  8. 8. Do meetings need to be interactive to be engaging? Yes No Please type your response in the appropriate Chat pod 8
  9. 9. THE INTERACTIVE LEARNINGMATRIX© 9
  10. 10. Learning Outcomes Introduced to New Ideas (Information, Knowledge, Perspectives, Skills & Experiences)Reflect on Past Experience Apply and Plan for the Future Compare/Contrast with Current Practices Build Skills & Experience 10
  11. 11. Interactive Learning Matrix © Individual Pairs/Triads Small Group Clusters Plenary 11
  12. 12. “Best Summary” 1. Each participant prepares a summary of the main points of a presentation. 2. Teams of participants switch their summaries and select the best summary from each set. 3. Read the best summary from each group aloud. 12
  13. 13. “Best Summary”Online Adaptation In the Group Chat: Write a summary statement of any interesting content introduced up to this point. Review and read selected summaries aloud. 13
  14. 14. INTERACTIVE LEARNING INFACE-TO-FACE SESSIONS 14
  15. 15. Designing Interactive Openings Used to: • introduce participants to one another, • preview main points, • orient participants, • form teams, • establish ground rules, • set goals, • reduce initial anxieties, • or stimulate self-disclosure 15
  16. 16. Provide New Ideas (Information, Knowledge, Perspectives, Skills & Experiences)Poll: 16
  17. 17. Provide New Ideas (Information, Knowledge, Perspectives, Skills & Experiences) Lecture/ Brief & Engaging orPresentation Presentation Pecha Kucha Lightning Talks Speed Geeking 17
  18. 18. Provide New Ideas (Information, Knowledge, Perspectives, Skills & Experiences)Panel Discussion or Chat Show 18
  19. 19. Reflecting, Comparing, Practicing & Planning Peer Mentors Press Conference Knowledge Cafe Field Trip 19
  20. 20. Designing Interactive Closings Used for: • reviewing main points, • tying up loose ends, • planning application activities, • providing feedback, • celebrating successful conclusion, • and exchanging information for future contacts 20
  21. 21. SuperlativesWhat is the most interestingconcept you have heard aboutso far? Please type your responses in the Group Chat pod 21
  22. 22. INTERACTIVE LEARNING WITHTECHNOLOGY SUPPORT 22
  23. 23. Participant Polling Online Surveys (Pre, Post, and maybe During)Audience Response Tools (During) 23
  24. 24. Micro-Chatting 24
  25. 25. Collaborative Reporting 25
  26. 26. Video Conference … with Shared Display 26
  27. 27. Webinar 27
  28. 28. Technology SupportPoll: 28
  29. 29. LESSONS FROM APPLYING THEINTERACTIVE LEARNING MATRIX 29
  30. 30. Lessons• Presenters and Subject Matter Experts won’t always see the benefit of interactive meetings… at first “Won’t it just require more preparation time?”• Participants respond positively to the invitation to be more engaged and involved in the meeting…• …so long as there is a rhythm to the process Don’t use too many techniques without good reason• Be Creative! Borrow, Adapt, Co-create, Be Inspired• And Have Fun… 30
  31. 31. IN CLOSING 31
  32. 32. Case StudyThat Global Organization’s 4 day conference with 500 participants? This Year: Chat Shows, Polling, Video Conferences Clear feedback from this year’s event: Much More Engaging and Interactive! 32
  33. 33. Highlights Review your notes and identify insights that stand as highlights from today’s session. 33
  34. 34. ApplicationWhat is one new (to you) interactive learning technique you willuse in a meeting or event? 34
  35. 35. Resources Face to Face Thiagi’s 36 formats for interactive lectures Events Pecha Kucha Lightning Talk Speed Geeking Chat Shows Knowledge Café Using SurveyMonkey Technology Audience Response Tools: Turning Point Collaborative Reporting - case study @mrandel Video Conference… with Shared Displaymichael@RandelConsultingAssociates.com PREP model for webinars 35
  36. 36. Michael Randel has more than 20 years experience designing andfacilitating interactive meetings and events for clients all over theworld. His experience of working with clients from more than 25countries has resulted in a unique framework for designinginteractive events that can be applied in groups of all sizes, whethermeeting in person or virtually.Michaels broad experience ranges from coaching individuals todesigning and running learning programs for up to four hundredpeople. He builds the capacity of his clients to develop and run theirown engaging programs, whether face-to-face or virtual.Michael founded Randel Consulting Associates in 2006, a Maryland-based firm that works with clients at local, national and globallevels. His clients describe his work as being “instrumental in framingand planning the event according to our learning needs and ourintended audience.” He holds a Masters degree in Social andOrganizational Learning from George Mason University, and haspublished a variety of handbooks and articles.Michael is a Certified Professional Facilitator and is a member of W: (202) 656-3796 C: (202) 365-4238MAFN’s Board. www.RandelConsultingAssociates.com michael@RandelConsultingAssociates.com Follow Michael on Twitter @mrandel 36

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