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Designing interactive meetings December 2, 2011

  1. 1. Designing Interactive Meetings & Events - What’s on the Menu? Michael Randel December 2, 2011 1
  2. 2. Goal – Participants in your meetings and events are engaged and motivated to apply new ideas and decisions in their work Objectives – You have an overview of approaches in the Interactive Learning Matrix © – You have selected an interactive activity to incorporate into the design of an upcoming meeting or event 2
  3. 3. Warm-up Question: Share one characteristic or feature of an engaging and interactive meeting or event in which you were a participant. Please type your responses in the Group Chat pod 3
  4. 4. Today’s Agenda • The Need for Interactive Meetings • The Interactive Learning Matrix© – Interactive Learning in Face-to-Face Meetings – Interactive Learning with Technology Support • Lessons • Resources 4
  5. 5. 5
  6. 6. Case Study A Global Organization 4 day conference with 500 participants Last time: Lots of Presentations with Powerpoint 6
  7. 7. Case Study A Global Organization 4 day conference with 500 participants Last Time: Participants found it Boring! What the VP and organizers wanted this time: Interactive and Engaging! 7
  8. 8. Do meetings need to be interactive to be engaging? Yes No Please type your response in the appropriate Chat pod 8
  9. 9. THE INTERACTIVE LEARNING MATRIX© 9
  10. 10. Learning Outcomes Introduced to New Ideas (Information, Knowledge, Perspectives, Skills & Experiences) Reflect on Past Experience Apply and Plan for the Future Compare/Contrast with Current Practices Build Skills & Experience 10
  11. 11. Interactive Learning Matrix © Individual Pairs/Triads Small Group Clusters Plenary 11
  12. 12. “Best Summary” 1. Each participant prepares a summary of the main points of a presentation. 2. Teams of participants switch their summaries and select the best summary from each set. 3. Read the best summary from each group aloud. 12
  13. 13. “Best Summary” Online Adaptation In the Group Chat: Write a summary statement of any interesting content introduced up to this point. Review and read selected summaries aloud. 13
  14. 14. INTERACTIVE LEARNING IN FACE-TO-FACE SESSIONS 14
  15. 15. Designing Interactive Openings Used to: • introduce participants to one another, • preview main points, • orient participants, • form teams, • establish ground rules, • set goals, • reduce initial anxieties, • or stimulate self-disclosure 15
  16. 16. Provide New Ideas (Information, Knowledge, Perspectives, Skills & Experiences) Poll: 16
  17. 17. Provide New Ideas (Information, Knowledge, Perspectives, Skills & Experiences) Lecture/ Brief & Engaging or Presentation Presentation Pecha Kucha Lightning Talks Speed Geeking 17
  18. 18. Provide New Ideas (Information, Knowledge, Perspectives, Skills & Experiences) Panel Discussion or Chat Show 18
  19. 19. Reflecting, Comparing, Practicing & Planning Peer Mentors Press Conference Knowledge Cafe Field Trip 19
  20. 20. Designing Interactive Closings Used for: • reviewing main points, • tying up loose ends, • planning application activities, • providing feedback, • celebrating successful conclusion, • and exchanging information for future contacts 20
  21. 21. Superlatives What is the most interesting concept you have heard about so far? Please type your responses in the Group Chat pod 21
  22. 22. INTERACTIVE LEARNING WITH TECHNOLOGY SUPPORT 22
  23. 23. Participant Polling Online Surveys (Pre, Post, and maybe During) Audience Response Tools (During) 23
  24. 24. Micro-Chatting 24
  25. 25. Collaborative Reporting 25
  26. 26. Video Conference … with Shared Display 26
  27. 27. Webinar 27
  28. 28. Technology Support Poll: 28
  29. 29. LESSONS FROM APPLYING THE INTERACTIVE LEARNING MATRIX 29
  30. 30. Lessons • Presenters and Subject Matter Experts won’t always see the benefit of interactive meetings… at first “Won’t it just require more preparation time?” • Participants respond positively to the invitation to be more engaged and involved in the meeting… • …so long as there is a rhythm to the process Don’t use too many techniques without good reason • Be Creative! Borrow, Adapt, Co-create, Be Inspired • And Have Fun… 30
  31. 31. IN CLOSING 31
  32. 32. Case Study That Global Organization’s 4 day conference with 500 participants? This Year: Chat Shows, Polling, Video Conferences Clear feedback from this year’s event: Much More Engaging and Interactive! 32
  33. 33. Highlights Review your notes and identify insights that stand as highlights from today’s session. 33
  34. 34. Application What is one new (to you) interactive learning technique you will use in a meeting or event? 34
  35. 35. Resources Face to Face Thiagi’s 36 formats for interactive lectures Events Pecha Kucha Lightning Talk Speed Geeking Chat Shows Knowledge Café Using SurveyMonkey Technology Audience Response Tools: Turning Point Collaborative Reporting - case study @mrandel Video Conference… with Shared Display michael@RandelConsultingAssociates.com PREP model for webinars 35
  36. 36. Michael Randel has more than 20 years experience designing and facilitating interactive meetings and events for clients all over the world. His experience of working with clients from more than 25 countries has resulted in a unique framework for designing interactive events that can be applied in groups of all sizes, whether meeting in person or virtually. Michael's broad experience ranges from coaching individuals to designing and running learning programs for up to four hundred people. He builds the capacity of his clients to develop and run their own engaging programs, whether face-to-face or virtual. Michael founded Randel Consulting Associates in 2006, a Maryland- based firm that works with clients at local, national and global levels. His clients describe his work as being “instrumental in framing and planning the event according to our learning needs and our intended audience.” He holds a Master's degree in Social and Organizational Learning from George Mason University, and has published a variety of handbooks and articles. Michael is a Certified Professional Facilitator and is a member of W: (202) 656-3796 C: (202) 365-4238 MAFN’s Board. www.RandelConsultingAssociates.com michael@RandelConsultingAssociates.com Follow Michael on Twitter @mrandel 36

Editor's Notes

  • Opening and Closing - Bookends
  • PechaKucha – 20 slides for 20 seconds each = 6.6 minutesLightning Talks – several short talks in a session (5 minute talks increasingly common)Speed Geeking – parallel talks, participants rotate to a new table every few minutesTeam Teaching – divide content into sections and allocate individual sections to teams to digest and share/teach others
  • PechaKucha – 20 slides for 20 seconds each = 6.6 minutesLightning Talks – several short talks in a session (5 minute talks increasingly common)Speed Geeking – parallel talks, participants rotate to a new table every few minutes
  • Twitter ideas:1) Scheduling meeting ups with like minded people before the event.2) Alerting attendees about changes or after parties.3) Keeping track of what is going on at an event. If you are in a horrible breakout session you may scan the tweets and see a better one is going on.(conference producers should also be watching this)4) Using it in your presentation to engage the audience. (see above)5) Building a brand of how cool your conference is for other watching through twitter. Blog world will improve attendance next year from the positive tweets going on.6) Real time performance review and feedback.
  • How many kinds of interaction can you identify in this screenshot?Ability to speak/signal statusGroup Chat – responses to an earlier exercise, showing choicesExamples in chat pods
  • Which of these Technology-Suppported Tools could you see yourself using?
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