The iPad for Administrators - #ettipad

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Full slide deck, including app screen shots, for the EdTech Teacher iPad Summit USA, in Atlanta, Georgia, April 11-12, 2013.

This presentation was given on the opening day of the iPad Summit. It was geared toward school & district administrators with ways to use the iPad in administrative capacities to ease communication & collaboration as well as lighten the paperwork burden.

The session was live blogged for the conference site here:
http://edtechteacher.org/blog/2013/04/ipads-for-administrators-from-jen-carey/

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The iPad for Administrators - #ettipad

  1. 1. Chris Casal P. S. 10 Brooklyn - NYCDOE ccasal@ps10.org Twitter: @mr_casal iPads for Administrators EdTechTeacher iPad Summit USA 2013 Survey & Presentation Materials http://tinyurl.com/ett-presentations
  2. 2. P. S. 10 New York City Department of Education public school Park Slope vicinity, Brooklyn ~950 students Pre K- 5th grade 38 classroom teachers, 8 clusters, 6 related service providers, 2 coaches, 2 administrators fully connected via iPads, laptops, desktops, Google Apps & Dropbox...
  3. 3. The Administrator iPad Communicate Collaborate Observe Paperless...
  4. 4. Communicate Don’t use the PA system... ... get to everyone without disturbing anyone... http://graffitiwatcher.deviantart.com/art/Silent-Bob-and-Jay-174850056
  5. 5. The old standby Email & distribution lists How very 90’s of us Lists for every constituency all staff grade by grade clusters para professionals It may be “antiquated” but it still works
  6. 6. New media Administrator blog Blogger, Wordpress on iOS Twitter staff, students, parents can follow disseminate quickly & succinctly @PrincipalScott, @MsWatsonAdin, @PS10Brooklyn (admins new to it but embracing...)
  7. 7. Collaborate My mailbox is a scourge... ... my head (and heart) is in the clouds... http://miladph.deviantart.com/art/Nice-cloud-154480936
  8. 8. Dropbox Online storage Automatic syncing across devices & operating systems 2 GB of storage free many ways to get additional storage, including referrals my referral link: http://db.tt/o2H8xmo App - $Free
  9. 9. Benefits Access files anywhere no more flash/thumb drives no more bulky folders/binders of paperwork Multiple app integration GoodReader, PlainText, DropItTo.me Share files and folders for easy collaboration Work on local drive and Dropbox syncs automatically, no uploading needed - work offline & sync later
  10. 10. Benefits Platform agnostic
  11. 11. Bump your storage
  12. 12. How I got more than 2 GB
  13. 13. Dropbox.com interface - identical folders accessible on iPad & local HD
  14. 14. Share folders with any users
  15. 15. Dropbox folder on local HD - identical to Dropbox.com & iPad Native file formats
  16. 16. Alphabetical file structure - both files and folders Selet a file to view it Native file formats
  17. 17. Folder view Alphabetical file structure - within folders too Native file formats
  18. 18. Easily share files from iPad
  19. 19. Share via email Generates a link instead of emailig a bulky attachment
  20. 20. Send files to other apps
  21. 21. Uplaod files from iPad to Dropbox Can set automatic uploads of Photos
  22. 22. Dropbox can be set to automatically upload iPad/iPhone pics to a “Camera Uploads” folder or you can select manually Manually select your photos Manually choose any Dropbox folder as a destination
  23. 23. DROPitTOme www.dropitto.me Free online site for submitting files to Dropbox Set up custom URL for Dropbox submission Students can upload files Not an iPad app but a great way to extend the collaborative capabilities of Dropbox Web based - $Free
  24. 24. DROPitTOme Set up a custom address, in this case www.dropitto.me/mrcasal Password protect uploads if you like...
  25. 25. DROPitTOme Easy, standard upload interface Search your hard drive for any file and upload...
  26. 26. Inside main Dropbox directory is a “Dropitto.me” folder
  27. 27. Collaborative Store lessons share with colleagues, substitutes, administration Always have access to documents - start at home, finish at school... home, school, iPad - all synced Have students turn in work from any computer via DropItTo.me Share paperless memos with staff
  28. 28. Other Players Google Drive much more competitive since moving from “Documents” to “Drive” platform 5 GB free. No free storage upgrades tied to a single Google account SkyDrive Microsoft Only supports Mac OS 10.7 or later
  29. 29. Why Dropbox for me? Love Google but have multiple Google accounts Drive syncs to only one on the desktop Dropbox allows me to access files regardless of which Google account I’m in Keeps files native, doesn’t convert to Google Docs Longtime Dropbox user 3rd school year Drive released 4/24/12. Share & collaborate with Dropbox users, regardless of their Google use & comfort Opportunities for free storage upgrades
  30. 30. Observe You observe in real- time, why shouldn’t your feedback be just as timely?
  31. 31. iPads for Observations Instant save yourself time Paperless save yourself time & money Collaborative save yourself time, money & confusion
  32. 32. Apps GoodReader desktop to iPad & back with ease GoogleDocs instant solution from any connected device AudioNote, Notability, SoundNote, Teacher Notes note taking apps easily adaptable to observations CCL4s - Common Core Look Fors app designed for observations with Common Core Evernote family Evernote, Penultimate, Skitch
  33. 33. GoodReader View almost any file format Search the web within the app and download files directly Annotate PDF files with typewriter, shapes, and freehand tools great for “paperless” observations, form signing, running records, etc. App - $4.99
  34. 34. Benefits The instant, paperless, observation documentation use pre-existing documents easily import district/city/state/federal forms observations as close to paper as possible All “paperwork” digitized & always at your fingertips Not reliant on connectivity import forms & work without network connection
  35. 35. Convert .docx file to PDF Save it in Dropbox File - Save As Create or use a pre-existing word processing docuemnt to create iPad ready PDF
  36. 36. Alphabetical file structure - both files and folders Select a file to view it Similar user interface (folder/ file nav & structure) to most OS’ and apps such as Dropbox Built in web browser Available servers
  37. 37. Connect to Dropbox to download newly create PDF observation form Available servers
  38. 38. ...and Download Select your PDFs...
  39. 39. ...and Download Select your locaiton within GoodReader
  40. 40. You can create new local folders on the fly
  41. 41. Your observation forms are now within the GoodReader app
  42. 42. The observation document ready to annotate Various view options Various annotation options
  43. 43. Annotation options such as typing, highlightening, underlining and shapes... Freehand drawing/writing Text tool
  44. 44. Before annotating GoodReader will prompt options - save an annotated copy or replace the original Replace the original of save a copy
  45. 45. Text box can contain as much, or as little, as needed. Also, author names can be set to track multiple user edits Typing tool
  46. 46. Freehand tool & toolbar - change color and line thickness
  47. 47. Text editing toolbar
  48. 48. Edited observation form
  49. 49. Flatten all edits to contain them within the PDF.... .... email or print from the app (compatible printer required) Direct export options
  50. 50. Back within the main folder view of the GoodReader app Newly annotated observation form
  51. 51. Manage GoodReader files just as you would on your PC Rename filesCreate folders Move files
  52. 52. Easly give each finished form a unique teacher name
  53. 53. Upload your finished files back to Dropbox the same way you downloaded them to the iPad Upload
  54. 54. Google Drive Free Create, share & collaborate on documents great for instant observations, easy sharing among administrative staff, collaborative nature of Google Free via iPad app “Google Drive” as well as mobile browsers (Safari, iChromy, Ginbox, etc)
  55. 55. Benefits Free The instant, paperless, observation documentation use pre-existing documents integrated with Google Apps for Edu observations easily sharable All “paperwork” digitized & always at your fingertips
  56. 56. Log in tor your Google Apps account from iPad’s Drive app
  57. 57. Inside a folder view
  58. 58. The downside...? ... wait... what...Google has a “downside”...?
  59. 59. Forms are a key part of Google Drive but at this time they are not available via the iPad app (neither are Presentations) iOS app only supports Documents & Spreadsheets
  60. 60. Google Docs doesn’t always retain word procesing formatting Letterhead altered Cick to edit
  61. 61. Editing view
  62. 62. Rename files...
  63. 63. Manage files... Share from within the app Downside? Can’t duplicate files from within the iOS app
  64. 64. Not a big deal... ... Drive on the iPad far more robust than pre-Drive (6/28/12 - Spreadsheet editing arrived 11/28/12) If you’re a Google Apps user, get familiar with the Drive app, it will change your life... ... or at least make it easier to bring GApps with you
  65. 65. Other apps of note AudioNote - Lite= free - full version $4.99 CCL4s (Common Core Look Fors) - $2.99 Notability - $1.99 SoundNote - $4.99 Teacher Notes - Lite=free - full version $4.99 Evernote - free with paid storage upgrades Penultimate - free
  66. 66. AudioNote Free for Lite $4.99 for full version includes wifi & email sharing Record audio while typing notes
  67. 67. Lite Version - very basic but handy for recording ambient audio while taking observation notes
  68. 68. CCL4s Common Core Look Fors Math & Technology $2.99 Aligned to Common Core Standards Include photos & video with observation Email observations directly from app
  69. 69. Notes Photos Standards
  70. 70. Notability Note taking & media recording Type, handwrite, record audio, insert pictures Annotate PDFs $1.99 Dropbox, Google Drive & WebDav integration
  71. 71. Audio Media Tools - Freehand, type, highlight
  72. 72. Media
  73. 73. Export
  74. 74. SoundNote Note taking & audio recording type or handwrite audio time-syncs to typing/writing click on a word and audio jumps to the point in recording you made the note $4.99 Dropbox integration Notes can be emailed with audio
  75. 75. Simple interface Biggest Selling point is text & handwriting time-synced to audio Audio jumped to location of recoding when the word “was” was written Tools - Freehand, type
  76. 76. Teacher Notes Designed with teachers in mind set up with “classes” & “students” easily adaptable to “teachers” & “observations” set up with Domains & Content Area categories Note taking & audio recording type or handwrite add pictures & video Free for limited number of classes & students. Unlimited - $4.99
  77. 77. Simple interface Biggest Selling point multiple inputs - audio, video, pictures, typing AudioVideoPictures
  78. 78. Designed as a teacher tool for use with classes & students but could easily be thought os as use with teachers & observations
  79. 79. Evernote Great platform notes, photos, tags, syncs across devices multiple associated apps My issues with it: no freehand in Evernote Penultimate allows freehand but can’t add tags or edit from Evernote Great platform note taking, documenting, etc. In my opinion it stumbles when working with freehand & PDFs
  80. 80. Penultimate Evernote app Handwriting only Designed for portrait only use Pictures
  81. 81. Penultimate Evernote app Handwriting only Designed for portrait only use Easily share
  82. 82. Observation Summary GoodReader best PDF annotator allows for most variety of sharing - email, Dropbox, Google, etc allows for instant use with current forms Google Drive familiar platform easy to use free
  83. 83. Observation Conclusions GoodReader gives an administrator the ability to instantly use current forms and annotate directly on them, without the need for paper Google Drive is a familiar, free, environment great for sharing & collaboration Many note-taking apps offer the ability to record while you type, making it easy to ensure you don’t miss anything What will work best for you...?
  84. 84. Paperless
  85. 85. Paperless It’s all paperless... Use the cloud to tie together your existing digital tools Change your thinking send the file to the iPad, not the printer The printer is quaint and quaint isn’t cutting it in 2013...
  86. 86. And in the end The printer is a paperweight... ... the iPad is your public address system... ... and your printer... ... and your notebook... ... and your camera... ... and your audio recorder... The iPad is your paperless notebook & the cloud is your file cabinet. Connect face to face while staying digitally connected
  87. 87. Contact Christopher M. Casal Email: ccasal@ps10.org Twitter: @mr_casal Diigo: mrcasal ps10ipads.wikispaces.com Survey & Presentation Materials http://tinyurl.com/ett-presentations

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