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Government agencies at all levels – city, county, state and Federal – have an obligation to retain important records sent, received and stored in their email systems. Because of Freedom of Information Act (FOIA) requirements, open records laws, “Sunshine” laws and similar obligations, government agencies must retain all of their relevant records, be able to find them easily, and produce them on demand in a relatively short period of time. Moreover, government entities – like any other employer – must also retain data for purposes of e-discovery and similar types of obligations.
This white paper explores the various obligations that government agencies have to retain email and other content, and explains the benefits of using cloud-based services to meet their archiving requirements. This white paper also provides a brief overview of Sonian, the sponsor of this white paper, and their relevant offerings.