Time Managment - powerful rules to make most use of your time

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Thomas Möller is an engineer and MBA from Iceland. Thomas has held Time Management seminars in Iceland since 1990 and has had 12500 listeners, that´s about 55% of the management population in Iceland !

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Time Managment - powerful rules to make most use of your time

  1. 1. FIRST: The Harvard Business School Personality Test : What form describes you best......what “type” are you?
  2. 2. Successful people are good at this Brian Tracy og Stephen Covey 1. Time management 2. Prioritizateion 3. Goal setting 4. Proactive 5. Create „win-win“ 6. Motivation 7. Teamwork 8. Begin with the end in mind 9. Constant learners 10. Good habits
  3. 3. Tracy: “95% of success in work and life =good time management habits”
  4. 4. 811.9.2013
  5. 5. This is how we learn 9 data skills Habits quick Takes time Big value Low value
  6. 6. Watch your thoughts, for they become words. Watch your words, for they become actions. Watch your actions, for they become habits. Watch your habits, for they become character. Watch your character, for it becomes your destiny.”
  7. 7. think feel behave habit You are what you think ...66000 x day
  8. 8. .....changing habits Youtube: - the fun theory http://www.youtube.com/watch?v=ivg56TX9kWI http://www.youtube.com/watch?v=cbEKAwCoCKw&featur e=channel
  9. 9. 15 ÁvinningurinnErfiðið Focus on the results 11.9.2013
  10. 10. Success= good habits
  11. 11. Our basic needs - Mary Clark Relationships Purpose Independence
  12. 12. independence !!
  13. 13. Relations....
  14. 14. At work or at home?
  15. 15. Ekki segja mér hve lengi þú vinnur. Segðu mér hverju þú kemur í verk Spakmæli frá www.velgengni.is
  16. 16. They worked 3 hrs pr day
  17. 17. “life is what happens to you... ...... while you are busy making other plans”
  18. 18. “time must be explicitly managed like money” Randy Pausch
  19. 19. TOO LITTLE TIME? WHAT TO DO?
  20. 20. We live in 3 worlds ! Work study private social
  21. 21. 11.9.2013 29 HARD soft
  22. 22. 30 TOO LITTLE TIME..... ...or ..........TOO MANY TASKS ?11.9.2013
  23. 23. This is how we use our time... 8760 hours pr year wait 150 driving 450 Personal time 850 Media+net 1100 Work/study 1800 Sleep 2600 1800 hours free!
  24. 24. Control your time box – what goes in...what flows out “how do you pick your battles ? .....focused or random ?”
  25. 25. For parents in a hurry.
  26. 26. 3411.9.2013
  27. 27. 35 Busy....ness !
  28. 28. “time must be explicitly managed like money” Randy Pausch
  29. 29. 37 “ THE BIGGEST WASTE OF TIME IS..... .. DOING UNIMPORTANT THINGS VERY WELL “ Hyrum Smith 11.9.2013
  30. 30. “Deciding how to use our time, is the biggest decision we make” Mihaly C.
  31. 31. “there will never be time to do everything… ..but there will always be time to do the important things” Hyrum Smith 11.9.2013
  32. 32. “every day is a new day” Andy Warhol
  33. 33. “time must be explicitly managed like money” Randy Pausch
  34. 34. How long is a minute ?
  35. 35. Tracy: “95% of success in work and life =good time management habits” Drucker: “until we can manage time we can manage nothing else”
  36. 36. .....changing habits ? Youtube: pianotrappan
  37. 37. “Self-discipline is crucial to a simpler, more contented life.” Dalai Lama
  38. 38. 46 YOU HAVE PLENTY OF TIME ! 11.9.2013
  39. 39. 47
  40. 40. 48 what is the best use of my time right now ? 11.9.2013
  41. 41. 49 Solution........ WORK SMARTER.. ..NOT HARDER ! 11.9.2013
  42. 42. 50 it´s all about HABITS ? 11.9.2013
  43. 43. 51 It´s all about Habits ! Eating habits...working habits.....TIME habits Try to change your habits....it takes 21 days ! 11.9.2013
  44. 44. 52
  45. 45. THE # 1 HABIT: HAVE CLEAR WRITTEN GOALS ! PRIVATE AND WORK YOU MUST KNOW WHAT YOU WANT ! 11.9.2013
  46. 46. GOALS: tools to get results ...people reach 90% of written goals Goalsetting is easy.....JUST DO IT ! ANY goal is better than no goal ......”happiness is here and now” 11.9.2013
  47. 47. Clarity Feedback Care
  48. 48. 56 WHEN DO WE WORK AT OUR BEST ? WHEN GOALS ARE CLEAR! And you get feedback....... 11.9.2013
  49. 49. 57 Best way to predict the future...... ...is to plan it ! 11.9.2013
  50. 50. 58 The 4 questions of Strategy .........people and companies Where am I today...and why? Where do I want to go ? What needs to be done ? What can I do – strengths? Now Future What is stopping you ? 11.9.2013
  51. 51. Goals must be ....SMART SPECIFIC MEASURABLE ACTIONS REALISTIC TIMESET “GOALS are dreams with a deadline” 11.9.2013
  52. 52. WE CAN SET GOALS in all fields of our lives Health Relationships Financial Work – career - profession Spiritual – personal development 11.9.2013
  53. 53. “you can always change your plan, ....but only if you have one” Randy Pausch
  54. 54. 62
  55. 55. “Ask yourself: are you spending your time on the right things?” Randy Pausch
  56. 56. ABC everything ! And do A first ..SOME THINGS ARE MORE IMPORTANT THAN OTHERS 11.9.2013
  57. 57. 65 80/20 rule says ... 80% of success is gained in 20% of tasks 20% of customers give 80% of profits 20% of products give 80% of contribution ..that some things are more important than others ! ABC 11.9.2013
  58. 58. .....new task or project....do this: If it takes less than 2 minutes: finish now ! If more than 2 minutes – – Delegate to someone If not, then: Sort by priority: A - B - C ......AND START WITH A+ 6711.9.2013
  59. 59. 68 “FIRST THINGS FIRST” 11.9.2013
  60. 60. 69
  61. 61. 70 1 minute preparation, gives 10 minute savings in time =1000% return on investment ! 11.9.2013
  62. 62. Everything happens 3 times ! PLAN DO EVALUATE
  63. 63. You can never overprepare ! VISUALIZE PREPARE EVERYTHING “I COULD HAVE....” Begin with the end in mind11.9.2013
  64. 64. Plan - do - evaluate plan do plan Do – redo – rework –repair - replan evaluate “Leadership” “Management” 11.9.2013
  65. 65. Plan - do - evaluate plan do plan Do – redo – rework –repair - replan ev 11.9.2013
  66. 66. 75
  67. 67. Think on paper ! GOALS – DREAMS -IDEAS TASKS – ACTIONS - VISITS - CALLS SOLUTIONS TO PROBLEMS CHECKLISTS - PREPARATIONS TOP 10 LIST AT WORK AND PRIVATE 11.9.2013
  68. 68. “to-do lists help us break a complicated life into manageble small steps” Randy Pausch
  69. 69. 78 Randy Pausch
  70. 70. 79
  71. 71. “to-do lists help us break a complicated life into manageble small steps” Randy Pausch
  72. 72. .....men ! ears neck feet 8111.9.2013
  73. 73. 82 .....women! 11.9.2013
  74. 74. 83
  75. 75. To do lists..... Goals for the year....month....week Work....private....health....money....etc 101 things to do before you die.......! Use mind manager....(verkefnalausnir.is) Use the in-box as a todo list (max 25) 8411.9.2013
  76. 76. Make BIG tasks small HOW DO YOU EAT AN ELEPHANT ! ...HÁLFNAÐ VERK ÞÁ HAFIÐ ER 11.9.2013
  77. 77. USE DEADLINES NO DEADLINE = NO FINISH Make an agreement on deadlines Decide in the morning when to finish workday How do you work the last days before vacation? 11.9.2013
  78. 78. 87
  79. 79. When busy......stay busy Take a break !
  80. 80. USE THE LEARNING CURVE “green light” “stop and go”! 11.9.2013
  81. 81. 90 Work in batches Calls - take 5 in a row Emails – finish them and close email Paperwork, one by one Etc ..it´s basic production planning .......remember....Marc Sachon ! 11.9.2013
  82. 82. ....GET INTO FLOW.... Undisturbed time at work – “flow” Like skying...golfing...climbing..undisturbed ! 11.9.2013
  83. 83. 92 LEARN TO SAY NO! PROBABLY THE BEST TIME MANAGMENT TOOL 11.9.2013
  84. 84. You can never create time... ..you can only add new tasks if you take old ones out. Beware when you say YES to a new task, role, project, hobby.....11.9.2013 93
  85. 85. 94Thomas Möller 2007 Talking about tools 9411.9.2013
  86. 86. 95
  87. 87. This is OUT ! CLEAN IT UP, ONE PIECE AT A TIME !11.9.2013
  88. 88. 11.9.2013
  89. 89. 98 SIMPLIFY YOUR LIFE ! LESS PAPER - print less – store in files! TRAVEL WITH LESS “LUGGAGE” A4 POLICY ! SIMPLIFY AT HOME TOO ! 11.9.2013
  90. 90. Are Icelanders organized ? 99 Are you organized ? 11.9.2013
  91. 91. Time management tips for the RUMBA Learn in the morning ! Take Thursday off Fixed group evenings READ CASES Skim books Select reading material Prioritize social life Jog from home (no driving to gym !) 11.9.2013 100
  92. 92. Control what goes into your lifebox...and what flows out” “how do you pick your battles ? .....focused or random ?”
  93. 93. - What I do today is important as I am spending a whole day of my life on it Hugh Mulligan 11.9.2013 102
  94. 94. Tomorrow morning actions: MAKE A TOP 10 LIST PRIORITIZE: A, B, C for all tasks FIRST THINGS FIRST ! CLEAN UP THE PAPERWORK...shelf by shelf ! PLAN THE NEXT WEEKS IN DETAIL 11.9.2013
  95. 95. 104 Time management = Self management 11.9.2013
  96. 96. YOU are responsible for your life ! If it´s to be...it´s up to me ! 11.9.2013 105
  97. 97. 106 Read this: The One Minute Manager, Kenneth Blanchard and Spencer Johnson, Berkeley Books, 1981, The Seven Habits of Highly Effective People, Stephen Covey, Simon & Schuster, 1989, The Last Lecture, Randy Pausch, Hyperion books, New York 2008 Getting things done, David Allen, Penguin books 2008 11.9.2013
  98. 98. Comments welcome! Send to thomas@rymi.is

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