Successfully reported this slideshow.
We use your LinkedIn profile and activity data to personalize ads and to show you more relevant ads. You can change your ad preferences anytime.

The weakest link: Creating accessible Word documents

1,193 views

Published on

Standards and tools for creating accessible Word documents, including the Round Table e-text guidelines and an organisational Style Guide approach.

Published in: Technology, Design
  • Be the first to comment

The weakest link: Creating accessible Word documents

  1. 1. The weakest link Creating accessible Word documents
  2. 2. Digital accessibility <ul><li>Perceivable </li></ul><ul><li>Operable </li></ul><ul><li>Understandable </li></ul><ul><li>Robust </li></ul><ul><li>Web Content Accessibility Guidelines 2.0: http://www.w3.org/TR/WCAG20/ </li></ul>
  3. 3. Why Word accessibility? <ul><li>Internal communications </li></ul><ul><li>External communication – public, contractors, other stakeholders </li></ul><ul><li>Build for reuse </li></ul>
  4. 4. Round Table <ul><li>Round Table on Information Access for People with Print Disabilities </li></ul><ul><li>http://e-bility.com/roundtable/ </li></ul><ul><li>Australia/ New Zealand </li></ul><ul><li>Revised e-text guidelines due early 2009 </li></ul>
  5. 5. Round Table e-text <ul><li>Equivalence to print </li></ul><ul><li>Clear visual design </li></ul><ul><li>Follow existing guidelines </li></ul><ul><li>General principles and format-specific guidance </li></ul>
  6. 6. Equivalence to print <ul><li>Linear access </li></ul><ul><ul><li>Ensure content can be accessed with a keyboard </li></ul></ul><ul><ul><li>Don’t use text boxes </li></ul></ul><ul><ul><li>Don’t “hide” information in headers or footers </li></ul></ul><ul><ul><li>Avoid columns </li></ul></ul>
  7. 7. Equivalence to print <ul><li>Structure and Semantics </li></ul><ul><ul><li>Use styles to represent text structure </li></ul></ul><ul><ul><li>Headings 1 to 6 </li></ul></ul><ul><ul><li>Important for navigation and understanding </li></ul></ul>
  8. 8. Equivalence to print <ul><li>Text equivalents for visual elements </li></ul><ul><ul><li>Convey the same information as included in the graphic </li></ul></ul><ul><ul><li>How would you read the image to someone over the phone? </li></ul></ul><ul><ul><li>Include the text visually, not just as “alt” </li></ul></ul>
  9. 9. Equivalence to print <ul><li>Accuracy </li></ul><ul><ul><li>Include all meaningful elements of print document </li></ul></ul><ul><ul><li>Check spelling </li></ul></ul><ul><ul><li>Where there are differences from the print, explain them. </li></ul></ul>
  10. 10. Clear visual design <ul><li>simple and clear typeface </li></ul><ul><li>adequately large default text size </li></ul><ul><li>good spacing </li></ul><ul><li>adequate colour contrast </li></ul><ul><li>left-align </li></ul><ul><li>avoid italics, underline and block capitals </li></ul><ul><li>do not convey information solely through images or colours </li></ul><ul><li>allow user to change defaults </li></ul><ul><li>consistent appearance </li></ul>
  11. 11. Follow existing standards <ul><li>WCAG (Web Content Accessibility Guidelines): http://www.w3.org/WAI/ </li></ul><ul><li>Unicode: http://unicode.org/ </li></ul><ul><li>Customise for an individual: </li></ul><ul><ul><li>adaptive technology limitations </li></ul></ul><ul><ul><li>software availability </li></ul></ul><ul><ul><li>varying levels of computer literacy </li></ul></ul><ul><ul><li>reading preferences </li></ul></ul>
  12. 12. Weakest link <ul><li>Everyone is an author </li></ul><ul><li>Anyone could have an “access need” </li></ul><ul><li>Need to build understanding and standardise good practice </li></ul>
  13. 13. RNZFB Style Guide <ul><li>Commonly used terms </li></ul><ul><li>Writing style </li></ul><ul><li>Accessibility </li></ul><ul><li>Planning for multiple formats </li></ul><ul><li>Organisational templates </li></ul><ul><li>(Branding) </li></ul>
  14. 14. RNZFB Style Guide <ul><li>Intranet resource </li></ul><ul><li>Launched to staff </li></ul><ul><li>Gathering feedback </li></ul><ul><li>Developing training programme </li></ul><ul><li>Linking to policy and procedures </li></ul>
  15. 15. <ul><li>Moira Clunie [email_address] Mike Lloyd [email_address] </li></ul>

×