Lets Learn The Right Use of PowerPoint

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I addressed the students of the first batch of BIMTECH Bhubaneshawar in Greater NOIDA on Jan 04, 2014. While the topic was Using PowerPoint, I went beyond the software to cover fundamentals about the attention span of audience, why reading from slides leads to fragmented learning. I emphasised that PowerPoint is a tool and its more important to understand the art and then use the software in all its power (no pun intended.)

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Lets Learn The Right Use of PowerPoint

  1. Lets Learn Some Point ower P Mohit Chhabra !mohit_chhabra
  2. #pptevangelist
  3. PowerPoint is Evil! Sep 2003 Edward Tufte Data Visualization Pioneer Professor, Yale University
  4. Ubiquitous
  5. Class Room
  6. Board Room
  7. War Room
  8. Necessary Evil
  9. Evil
  10. Container of Ideas
  11. Shoot-the-Messenger Syndrome
  12. Death by PowerPoint
  13. Best &Worst Presentations
  14. WHY?
  15. Lack of Preparation
  16. Death by PowerPoint
  17. Death by PowerPoint
  18. Lets get active
  19. What is a Presentation? !
  20. Inform
  21. Persuade
  22. Entertain
  23. Conversations
  24. Persuade Inform
  25. Persuade Inform
  26. Persuade Inform
  27. Text
  28. Voice Text
  29. Voice Text
  30. Voice Text Split Attention Effect
  31. Voice Text Split Attention Effect
  32. PowerPoint Skills
  33. PowerPoint Skills
  34. PowerPoint Skills Learning to create better graphics in PowerPoint for amplifying your message
  35. 3 things Complete sentence.
  36. 3 things Subject. Learning to create better graphics
  37. 3 things Verb. (Amplifying your message)
  38. WHY?
  39. Audiences remember very few things
  40. Data, Figures, Pictures, Text
  41. Fragmented Retention
  42. Big Idea
  43. Strengthen
  44. Graphs & Tables
  45. Pictures
  46. Diagrams
  47. Progression
  48. Graphs & Tables
  49. Sales Compared to Competitors US$ 6,00,000 US$ 4,50,000 Pharma A Pharma B Pharma C Pharma D Pharma E Pharma F Pharma G Pharma H Pharma I US$ 3,00,000 US$ 1,50,000 December November October September August July US$ 0
  50. Sales Compared 600 Pharma A Pharma D Pharma G Pharma H 450 300 150 0 600 450 300 150 0 July Aug Sep Oct Nov Dec July Aug Sep Oct Nov Dec Note: All figures in $ ‘000
  51. Sales Compared 600 Pharma A Pharma D Pharma G Pharma H 450 300 150 0 600 450 Average Pharma E 300 150 0 July Aug Sep Oct Nov Dec July Aug Sep Oct Nov Dec Note: All figures in $ ‘000
  52. Sales Compared July 2012 Aug 2012 Sep 2012 600 450 300 150 0 600 450 300 150 0 A D G Oct 2012 H E A D G H Nov 2012 E A D G H E Dec 2012 Note: All figures in $ ‘000
  53. Unable to Gain Traction July 2012 600 Aug 2012 295 140 390 375 390 300 150 390 550 565 450 Sep 2012 245 153 145 95 142 110 100 0 600 570 450 465 570 460 550 385 300 255 188 150 190 185 262 200 80 90 65 0 A D G Oct 2012 H E A D G H Nov 2012 E A D G H E Dec 2012 Note: All figures in $ ‘000
  54. How much bigger is the large circle than the small circle?
  55. 16
  56. Market Share Pharma Pharma G H Pharma F Pharma E Pharma A Pharma D Pharma C Pharma B
  57. Market Share Pharma Pharma G H Pharma F 4% 1% 7% Pharma E 8% Pharma A 33% Pharma D 10% Pharma C 10% Pharma B 28%
  58. Market Share
  59. Market Share at the end of 2012 A 33 Our Co. 28 C 10 D 10 8 E 7 F 4 G H 1 Note: All figures in percent
  60. Market Share at the end of 2012 A Our Co. C D E Others Note: All figures in percent
  61. 73%
  62. Purpose
  63. Purpose Analyzing
  64. Purpose Analyzing Monitoring
  65. Purpose Analyzing Monitoring Planning
  66. Purpose Analyzing Monitoring Planning Communicating
  67. What would you like to show?
  68. Distribution What would you like to show?
  69. Distribution What would you like to show? Composition
  70. Distribution What would you like to show? Relationship Composition
  71. Distribution Comparison What would you like to show? Relationship Composition
  72. Select the appropriate statistical data
  73. ‣ To show composition, usually
  74. ‣ To show composition, usually ‣ 4 – 6 slices
  75. ‣ To show composition, usually ! ‣ 4 – 6 slices ! ‣ Contrast with color or by exploding (or both!)
  76. ‣ To show comparison
  77. ‣ To show comparison ‣ Best used for a few periods of time
  78. ‣ To show comparison ‣ Best used for a few periods of time ‣ Best if you limit the bars to 4-6
  79. Used to demonstrate trends
  80. ‣ To show comparison
  81. ‣ To show comparison
  82. Rs Year 1   REVENUES Year 2 4,02,66,240   EXPENSES Year 3 4,40,02,560 4,69,32,480       Manpower     1,24,92,000 1,37,41,200 1,51,15,320 Total Operating Expenses 53,12,400 1,18,28,840 1,25,07,204 Depreciation 18,24,000 10,94,400 6,56,640 2,95,50,000 0 0 4,91,78,400 2,66,64,440 2,82,79,164 Software cost amortized Total Losses carried forward EBIT Manpower (%age) EBIT (%age)   -89,12,160   -89,12,160 84,25,960 1,86,53,316 31% 31% 32% -22% 19% 40%
  83. Rs Year 1   Year 2 REVENUES 4,02,66,240   EXPENSES !   Manpower Year 3 4,40,02,560 4,69,32,480         !1,24,92,000 1,37,41,200 1,51,15,320 Total Operating Expenses 53,12,400 1,18,28,840 1,25,07,204 Depreciation 18,24,000 10,94,400 6,56,640 2,95,50,000 0 0 4,91,78,400 2,66,64,440 2,82,79,164 Too Detailed! Software cost amortized Total Losses carried forward EBIT Manpower (%age) EBIT (%age) !   -89,12,160   -89,12,160 84,25,960 1,86,53,316 31% 31% 32% -22% 19% 40%
  84. Rs (lakh) Year 1   REVENUES Year 2 403   EXPENSES Year 3 440 469             Manpower 125 137 151 Total Operating Expenses 53 118 125 Depreciation 18 11 7 296 0 0 492 267 283 Software cost amortised Total Losses carried forward   -89   EBIT -89 84 187 Manpower (as a %age) 31% 31% 32% -22% 19% 40% EBIT (as a %age)
  85. Rs (lakh) Year 1   REVENUES 403   EXPENSES Manpower Year 3 440 469             125 151 118 125 18 ! 137 53 ! Total Operating Expenses Depreciation Year 2 11 7 Much Better! Software cost amortised 296 Losses carried forward EBIT Manpower (as a %age) EBIT (as a %age) 0 492 Total 0 267 283   ! -89   -89 84 187 31% 31% 32% -22% 19% 40%
  86. Rs (lakh) Year 1   REVENUES 403   EXPENSES Manpower Year 3 440 469             125 151 118 125 18 ! 137 53 ! Total Operating Expenses Depreciation Year 2 11 7 Much Better! Software cost amortised 296 Losses carried forward EBIT Manpower (as a %age) EBIT (as a %age) 0 492 Total 0 267 283   ! -89   -89 84 187 31% 31% 32% -22% 19% 40% When the numbers are more important than the relationship
  87. Data should be stripped to the ESSENTIALS
  88. Revenue This Quarter 500 465 460 Value In Rs lakh 417 333 250 190 185 167 80 83 0 Supra Microg Gemna Product Hylar Elexso Supra Microg Gemna Hylar Elexso
  89. Revenue This Quarter 500 465 460 Value In Rs lakh 417 333 250 190 185 167 80 83 0 Supra Microg Gemna Product Hylar Elexso Supra Microg Gemna Hylar Elexso
  90. Revenue This Quarter 500 465 460 Value In Rs lakh 417 333 250 190 185 167 80 83 0 Supra Microg Gemna Product Hylar Elexso Supra Microg Gemna Hylar Elexso
  91. Revenue This Quarter 500 465 460 Value In Rs lakh 417 333 250 190 185 167 80 83 0 Supra Microg Gemna Product Hylar Elexso Supra Microg Gemna Hylar Elexso
  92. Revenue This Quarter 500 465 460 Value In Rs lakh 417 333 250 190 185 167 80 83 0 Supra Microg Gemna Product Hylar Elexso
  93. Revenue This Quarter 500 465 460 Value In Rs lakh 417 333 250 190 185 167 80 83 0 Supra Microg Gemna Hylar Elexso
  94. Revenue This Quarter 500 465 460 417 333 250 190 185 167 80 83 0 Supra Microg Gemna Hylar Elexso
  95. Revenue This Quarter 465 460 190 185 80 Supra Microg Gemna Hylar Elexso
  96. Revenue This Quarter 465 460 190 185 80 Supra Microg Gemna Hylar Elexso
  97. Revenue This Quarter 465 460 190 185 80 Supra Microg Gemna Hylar Elexso
  98. Revenue This Quarter 465 460 190 185 80 Supra Microg Gemna Hylar Elexso
  99. Revenue This Quarter 465 460 190 185 80 Supra Microg Gemna Hylar Elexso
  100. Revenue This Quarter 465 460 190 185 80 Supra Microg Gemna Hylar Elexso
  101. Revenue This Quarter 465 460 190 185 80 Supra Microg Gemna Hylar Elexso
  102. Q3 ’13 Revenues (in Rs lakh) 465 460 190 185 80 Supra Microg Gemna Hylar Elexso Source: Internal
  103. Recap
  104. Removed backgrounds
  105. Removed extra labels
  106. Removed borders and lines
  107. Removed shadows, colors and effects
  108. Simplified labels and title
  109. Revenue This Quarter 500 465 460 Value In Rs lakh 417 333 250 190 185 167 80 83 0 Supra Microg Gemna Product Hylar Elexso Supra Microg Gemna Hylar Elexso
  110. Q3 ’13 Revenues (in Rs lakh) 465 460 190 185 80 Supra Microg Gemna Hylar Elexso Source: Internal
  111. Data to Ink ratio
  112. INCREASE Data to Ink ratio
  113. Pictures
  114. Lasting Partnerships
  115. Partnerships Against All Odds
  116. Security! Text
  117. Diagrams
  118. 1 Network
  119. 1 Network
  120. 1 Network
  121. 2 Segment
  122. 2 Segment
  123. 3 Flow
  124. 3 Flow
  125. 3 Flow
  126. 3 Flow
  127. 4 Join
  128. 4 Join
  129. 5 Stack
  130. 5 Stack
  131. 5 Stack
  132. Progression
  133. Revenue This Quarter 500 465 460 Value In Rs lakh 417 333 250 190 185 167 80 83 0 Supra Microg Gemna Product Hylar Elexso Supra Microg Gemna Hylar Elexso
  134. Q3 ’13 Revenues (in Rs lakh) 465 460 190 185 80 Supra Microg Gemna Hylar Elexso Source: Internal
  135. 15 slides
  136. Performance Disruptive Technology gy g in ain ust h Tec lo no S Performance Oversupply anded t dem vement en pro m nce im ve erforma P o pr f im o ry to jec ra dt te Current performance of ec p Ex potentially disruptive technology t Time The sustaining technology has been disrupted
  137. Performance Disruptive Technology Too red tte Clu gy g inin h Tec sta Su lo no Performance Oversupply anded t dem vement en pro m nce im ve erforma P o pr f im o ry to jec ra dt te Current performance of ec p Ex potentially disruptive technology t Time The sustaining technology has been disrupted
  138. Performance Disruptive Technology Time
  139. Performance Disruptive Technology Time
  140. Performance Disruptive Technology y g olo n h Tec g inin a ust S Time
  141. Performance Disruptive Technology y g olo n h Tec g inin a ust S Time
  142. Performance Disruptive Technology y g olo n h Tec g inin a ust S ema ement d improv rmance Perfo Time nded
  143. Performance Disruptive Technology Time
  144. Performance Disruptive Technology t Time
  145. Performance Disruptive Technology Performance Oversupply t Time
  146. Performance Disruptive Technology t Time
  147. Performance Disruptive Technology t Time
  148. Performance Disruptive Technology Current performance of potentially disruptive technology t Time
  149. Performance Disruptive Technology t Time
  150. Performance Disruptive Technology t Time
  151. Performance Disruptive Technology t n me f yo r cto je tra d te c pe Ex t Time im e ov pr
  152. Performance Disruptive Technology t Time
  153. Disruptive Technology Performance The sustaining technology has been disrupted t Time
  154. This is Tom Peters and he is very intelligent!
  155. You can use his quotes in your presentations! Tom Peters
  156. Is it Actionable?
  157. Is it Actionable? N
  158. O
  159. O DELETE it!
  160. O DELETE it! Archive it!
  161. O DELETE it! Archive it!
  162. Is it Actionable? N
  163. Is it Actionable? YES
  164. .
  165. . DEFER it!
  166. . DEFER it!
  167. . DELEGATE it!
  168. . DELEGATE it!
  169. . DO it!
  170. . DO it! Immediately
  171. . DO it! Immediately To Do List
  172. " mohitchhabra mohitchhabra ! mohit_chhabra ! mohitchhabra@gmail.com @

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