Timesheet trainingfor Project Leader FSOFT

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After the course, student will achieve (be able to):
Review project timesheet
Use the information from Timesheet to manage project effort.
Why?
Ensure correctness and completeness of effort information to manage projects and improve processes
Who?
PL/PD
When?
Before 10:00 am every Monday

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Timesheet trainingfor Project Leader FSOFT

  1. 1. Timesheet training for Project Leader Version: 1.0 Author: Nguyen Thu Ha April 2005 Instructor: Nguyen Thu Ha Head of PQA Department © <year> FPT-SOFT 04e-BM/NS/HDCV/FSOFT
  2. 2. Introduction <ul><ul><li>Duration : 1hours </li></ul></ul><ul><ul><li>Purpose : Guide on how to review Timesheet </li></ul></ul><ul><ul><li>Attendees : Project leaders </li></ul></ul>
  3. 3. Objectives <ul><li>After the course, student will achieve (be able to): </li></ul><ul><ul><li>Review project timesheet </li></ul></ul><ul><ul><li>Use the information from Timesheet to manage project effort. </li></ul></ul>
  4. 4. <ul><li>Why? </li></ul><ul><ul><li>Ensure correctness and completeness of effort information to manage projects and improve processes </li></ul></ul><ul><li>Who? </li></ul><ul><ul><li>PL/PD </li></ul></ul><ul><li>When? </li></ul><ul><ul><li>Before 10:00 am every Monday </li></ul></ul>Frequently Asked Questions
  5. 5. Actors <ul><li>Actor Action </li></ul><ul><ul><li>Staffs Record </li></ul></ul><ul><ul><li>PL/Manager Review </li></ul></ul><ul><ul><li>PQA Review & approve </li></ul></ul><ul><ul><li>Senior Manager View </li></ul></ul><ul><li>http://fsoft-fms:9080/FSOFTInsightWeb/Fms1Servlet?reqType=1603 </li></ul>
  6. 6. Work flow Reject Create Project Record Review/Approve by PL Approve by QA Report
  7. 7. What to record <ul><ul><li>Date </li></ul></ul><ul><ul><li>Project </li></ul></ul><ul><ul><li>Process </li></ul></ul><ul><ul><li>Work </li></ul></ul><ul><ul><li>Description </li></ul></ul><ul><ul><li>Time </li></ul></ul><ul><ul><li>Work product </li></ul></ul><ul><ul><li>KPA (entered by QA) </li></ul></ul><ul><li>http://fsoft-fms:9080/FSOFTInsightWeb/Fms1Servlet?reqType=1603 </li></ul>
  8. 8. How to record (1) <ul><ul><li>Project – What project your effort spent for </li></ul></ul><ul><ul><ul><li>Project: activities for specific projects </li></ul></ul></ul><ul><ul><ul><li>Group: activities at Group-level, not specified for any project. </li></ul></ul></ul><ul><ul><ul><li>Misc: others. </li></ul></ul></ul><ul><ul><li>Process – What activity you did </li></ul></ul><ul><ul><ul><li>Refer to next slides </li></ul></ul></ul>
  9. 9. How to record (2): Software Process <ul><ul><li>Contract management: - Develop, review, approve Proposal </li></ul></ul><ul><ul><li>- Contract relating activities … </li></ul></ul><ul><ul><li>Requirements : - Identify or study Customer requirements </li></ul></ul><ul><ul><li>- Develop, review & approve URD, SRS, Use case... </li></ul></ul><ul><ul><li>- Develop Requirement prototype … </li></ul></ul><ul><ul><li>Design : - Develop, review & approve Design document: ADD, DDD </li></ul></ul><ul><ul><li>- Develop Design prototype </li></ul></ul>
  10. 10. How to record (3): Software Process <ul><ul><li>Coding : - Develop, review, approve Coding convention </li></ul></ul><ul><ul><li>- Code </li></ul></ul><ul><ul><ul><li>Develop User manual, System description </li></ul></ul></ul><ul><ul><li>Deployment : - Develop Release note, Installation guide </li></ul></ul><ul><ul><ul><li>Pack the software package </li></ul></ul></ul><ul><ul><ul><li>Deliver or deploy the software </li></ul></ul></ul><ul><ul><ul><li>Conduct user training related activities </li></ul></ul></ul><ul><ul><li>Customer Support </li></ul></ul><ul><ul><li>- Support after releasing software to customer </li></ul></ul>
  11. 11. How to record (4): Software Process <ul><ul><li>Test </li></ul></ul><ul><ul><li>- Create & review Test Plan </li></ul></ul><ul><ul><ul><li>Develop, review, approve Test case, test data (Test tools) </li></ul></ul></ul><ul><ul><ul><li>Execute test </li></ul></ul></ul><ul><ul><ul><li>Make Test report </li></ul></ul></ul><ul><ul><li>Prevention </li></ul></ul><ul><ul><li>- Develop DP Plan & Kick-off meeting </li></ul></ul><ul><ul><ul><li>Implement DP activities </li></ul></ul></ul><ul><ul><ul><li>Causal analysis meeting </li></ul></ul></ul><ul><ul><ul><li>Maintain DP Log </li></ul></ul></ul>
  12. 12. How to record (5): Software Process <ul><ul><li>Configuration management </li></ul></ul><ul><ul><ul><li>Develop CM plan </li></ul></ul></ul><ul><ul><ul><li>Set up environment and project directory </li></ul></ul></ul><ul><ul><ul><li>Keep track status of CIs </li></ul></ul></ul><ul><ul><ul><li>Baseline activities and report </li></ul></ul></ul><ul><ul><li>Project management </li></ul></ul><ul><ul><li>- Develop, review, approve PP </li></ul></ul><ul><ul><ul><li>Project tracking, meeting and report </li></ul></ul></ul><ul><ul><li>Subcontract management </li></ul></ul>
  13. 13. How to record (7): Other processes <ul><ul><li>Training </li></ul></ul><ul><ul><ul><li>Study/learn technologies/processes/skills used for the projects </li></ul></ul></ul><ul><ul><ul><li>Conduct training for team member </li></ul></ul></ul><ul><ul><ul><li>Evaluate/report the training result </li></ul></ul></ul>
  14. 14. How to record (8) <ul><ul><li>Type of Work </li></ul></ul><ul><ul><ul><li>- Study </li></ul></ul></ul><ul><ul><ul><li>- Create </li></ul></ul></ul><ul><ul><ul><li>- Review: review WPs created by OTHERS , not YOU </li></ul></ul></ul><ul><ul><ul><li>- Test </li></ul></ul></ul><ul><ul><ul><li>Correct: repair YOUR defects, not OTHER’S </li></ul></ul></ul><ul><ul><li>Work product </li></ul></ul><ul><ul><ul><li>- Work Order; Project plan </li></ul></ul></ul><ul><ul><ul><li>- URD; SRS </li></ul></ul></ul><ul><ul><ul><li>- ADD/DDD </li></ul></ul></ul><ul><ul><ul><li>- Use manual; Software package </li></ul></ul></ul><ul><ul><ul><li>- Test plan; Test case & test data; test tools </li></ul></ul></ul><ul><ul><ul><li>- Release note; installation guide </li></ul></ul></ul><ul><ul><ul><li>.... </li></ul></ul></ul>
  15. 15. How to Review & Approve Choose project name Choose TS records Review & update (if any) Approve TS Reject
  16. 16. How to Review & Approve <ul><ul><li>Completeness </li></ul></ul><ul><ul><ul><li>Compare against project tasklist/schedule </li></ul></ul></ul><ul><ul><ul><li>ReportWeeklyLack of timesheet </li></ul></ul></ul><ul><ul><ul><li>ReportSummary reportAccount and date </li></ul></ul></ul><ul><ul><li>Correctness </li></ul></ul><ul><ul><ul><li>Verify against guideline, actual task assignment </li></ul></ul></ul><ul><ul><ul><li>Approve by PL </li></ul></ul></ul>
  17. 17. How to use Report <ul><ul><li>Summary report </li></ul></ul><ul><ul><ul><li>Summary report </li></ul></ul></ul><ul><ul><ul><li>Report by Process and Type of work </li></ul></ul></ul><ul><ul><ul><li>Work product and Type of work </li></ul></ul></ul><ul><ul><ul><li>Kpa and Type of work </li></ul></ul></ul><ul><ul><ul><li>Account and date </li></ul></ul></ul><ul><ul><li>Weekly report - Lack of Timesheet </li></ul></ul><ul><ul><ul><li>Pending Timesheet </li></ul></ul></ul><ul><ul><li>Inquiry report </li></ul></ul>
  18. 18. Common TS defects <ul><ul><li>Wrong logging </li></ul></ul><ul><ul><li>1. Code and unit test </li></ul></ul><ul><ul><li>2. Test and fix bug </li></ul></ul><ul><ul><li>3. Study or Review WPs </li></ul></ul><ul><ul><li>4. Translate mail </li></ul></ul><ul><ul><li>5. Working time: 4-8-12 </li></ul></ul><ul><ul><li>Lacking </li></ul></ul><ul><ul><li>1. Review effort </li></ul></ul><ul><ul><li>2. CM effort: baseline, set up env, install tools </li></ul></ul>
  19. 19. Resources & references <ul><li>Reference </li></ul><ul><ul><li>Fsoft RADIO </li></ul></ul><ul><ul><li>Timesheet guideline </li></ul></ul><ul><ul><li>Timesheet user manual </li></ul></ul><ul><li>http://fsoft-fms:9080/FSOFTInsightWeb/Fms1Servlet?reqType=1603 </li></ul>
  20. 20. Questions and Answers

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