2. Welcome to the Recruitment track
• Who? • Project Managers from the LCs, MC
representatives
• Why? • Because RECRUITMENT is one of the most
important projects that we will ever run in our
LC – without members the organization cannot
function.
• What? • Preparation on how to make this project
happen
3. Who are we?
• LC project managers
• LC teams
• MC recruitment support
• MC Recruitment Responsible
4.
5. Our Roles
• PMs
– Lead their teams in Recruitment and engage the LC in this project
– Design and implement the recruitment plan
• MC support
– MC members that will be in constant communication with the PMs and
offer them support in every step of the way with: feedback and advice,
on the ground support if needed.
• MC responsible
– Final responsible from the MC side for this project
– Keep the communication flow in the MC team and connect the MC
responsible to what their LCs are doing right.
• MCVP COM
– Support you with feedback and advice on your promotion materials
– Help in creating them if needed
– Make sure that the AIESEC brand guidelines are respected
6. YOU are the ones in charge
and responsible for the
success of this project. The
MC is here to support you,
guide you and give you
!
REMEMBER
advice IF and WHEN you
need it.
Just make sure that you
communicate with your
MC responsible so that
he/she can help you and
give you the proper advice
when you need it
7. YOU are not
alone…YOU are a team
of people that will
drive the project in
!
REMEMBER
AIESEC Norway.
Use the knowledge
and “Good Case
Practices” from each
other. Use each others
strengths
8. Communication in the Recruitment
Team
• MC recruitment support – PMs will be
customized based on the needs (this will be
established by each MCVP with their PM)
• PM – PM is encouraged to happen constantly;
you can use the Facebook group, national
tracking, etc.
9. Why are we here?
• Without people no organization can function
• We have ambitious goals, projects, but we
cannot do it by ourselves – we need others
like us to drive the results.
• We want to show others how cool AIESEC can
be and how many things you can do/learn as a
student that could help you in your career.
• Because RECRUITMENT is our most important
project at this point in time !
10. What would it mean to have a
successful recruitment?
• Recruit based on the LC needs and profile
• Find the right people for the right job
• Ensure that the projects have leaders and
members
• Ensure that the Leadership Bodies have
potential candidates
• People in your school know more about
AIESEC
11. What would it mean to fail in
recruitment?
• Inability to reach your ambition because you
don’t have members in the LC
• Next term the Leadership Bodies will start
with only a few people
• The people that will be in AIESEC this year will
struggle to offer our opportunities to others
12. What to EXPECT?
• MC expectations to you:
– Have ownership for the project
– Understand the importance of this project (the LC depends on
your success)
– Communicate with the MC recruitment support (ask for
feedback, support, inputs)
– Be engaged trough the entire project and try to make the
other members in your LC get involved and excited about the
project
– Communicate with the other PM, share your good case
practices
– Have fund during recruitment and transmit this to all your LC
members
– Communicate constantly with the LC/ EB
13. • Your expectations to us
• Your expectations towards yourselves as
Project Managers
15. Members profile
HR plan
Selection plan
What should you
have in this stage?
Induction period plan
Tracking
Preparation for promotion and selection
16. MEMBER PROFILE - defines what kind of people you want to recruit in the
organization
What should it include?
• Year of study, profile of the studies
• - How much time you would like them to invest in AIESEC
• - What are the main characteristics that you would like to see in the
future members (example: results oriented, self aware, etc)
When do you use it?
- Promotion and selection
HR PLAN – defines how many members you need and what positions will
they have in the organization
Job Descriptions – these are the documents that describe:
– The main responsibilities of each position
– What are the expected outcomes from the person who will have this
position
– What should be the requirements from a person that has this position
17. PROMOTION PLAN
• Define the message that you want to transmit in order to attract the
wanted profile (how are you communicating AIESEC, Team member
programme, team leader programme)
• Decide on the channels (info-meeting, class-shout, posters, email, web
etc)
• Materials (posters, flyers, email template, web design, etc)
• Promotion timeline (schedule) – important deadlines for the applicants
SELECTION PLAN
• Define the selection stages and what should be tested in each stage
(competencies, skills that you look for in the members profile)
• Have all the materials ready:
– Application form
– For interviews: Guide for the interviewers & Evaluation sheet
– Assessment center(group interview): Guide for the interviewers & Evaluation
sheet
18. INDUCTION PLAN
• Define the trainings that people should
receive in this period – put it here
• Decide on the period (induction week,
weekend, etc.)
• Have the people who will deliver (EB, PM, MC)
• Prepare the sessions
EVALUATION
Evaluate each stage of the project to see where you excelled and where
you need to improve for the next recruitments (remember – this will be a
project that will happen every year, so it’s good to learn from each one)
You can use: START – STOP – CONTINUE, statistics.
20. What is important to
remember for promotion?
• Message
How do you communicate AIESEC
How do you communicate Team Member
Programme/Team leader programme
• Channels used
• Materials used
• Timeline of the promotion campaign
• People involved and their preparation
22. What is important to
remember for Selection?
• What is our selection flow? & What do
we want to test in each stage?
• Do we have the needed materials for
each stage of the selection?
• When will each selection stage take place
(what are the selection deadlines)
• Who are the people involved in selection
and what is their preparation level?
24. What is important to
remember for induction?
• When will it take place?
• What are the trainings that we will
deliver?
• Who will deliver them?
• What are the other things important for
induction?
