Online Meetings: Tools forYour Toolbox Presented by Cory Woosley and Grace Kintzinger
Objectives-• You will recognize best practices of online meeting facilitation• You will discover “tools” that can assist you in using online opportunities for meetings and training.• You will examine how new technology can enhance your office, increase your productivity, save time and ease connections across the city or across the nation.
Preparing for your Meeting• Turn off any programs that may interrupt or distract from the Webinar.• Turn off any streaming media applications• Have the documents you wish to share ready to be accessed in one or two clicks.• Run a Practice Session• To record or not??
Managing Your meeting• Arrive early to greet the attendees as they arrive and start the Webinar on time.• Provide an agenda prior to the Webinar• Inform attendees of how to be involved in the webinar• Consider having another organizer help manage and monitor questions and answers.• End the Webinar clearly
Defining the Tools• Polling is used to ask your audience questions-• Chat- Listen only mode use the text box• Camera- Comb your hair- Show your face• Banter- Turn off the listen only mode and open up the mike• Drawing- Use the drawing tools to highlight- circle- point to
Use a planning tool – to set the schedule• Include the types of interaction that you want• Always keep in mind your purpose- information vs interaction• Timing
The middle of your meeting should be the bulk of your content• Never go more than 10 minutes with an audience check in or interactive activity• Consider Universal Design• Allow 10 minutes at the end for Q and A• Don’t let one person’s technology stop the webinar MOVE ON!!
Summarize the Main Points• Define Action Steps• Thank your audience and panelists• Remind them about the recording and/or evaluation
Key Points•Learn the tools•Determine the purpose•Practice