AnSc 3011:Team Skills And Collaboration Tools Megan Kocher
Who am I?Megan Kocher• Librarian for 3 departments: – Food Science and Nutrition – Animal Science – Soil, Water, and Climate• firstname.lastname@example.org• 612-625-3605
Stumbling Blocks for Group Projects• Vagueness – What are we doing? Ideas? – Who is doing what? – When will each part be done by? – Where will we keep research/documents?• Communication – Checking in – Staying on topic – Making decisions – Dealing with conflict
Brainstorming• Set up a specific time limit for the brainstorming process• Don’t evaluate or critique – let the ideas flow• Build on the thoughts of others• Be creative and think bigWhat are we doing? Ideas?
Mind Mapping Tools• MindMeister• Xmind• FreemindWhat are we doing? Ideas?
Project Management• Make deadlines throughout the process• Assign responsibilities – The assigned team member doesn’t need to do all the work … just make sure it gets done on time• Check in regularly• Keep communication openWho is doing what, and when?
Project Management Tools• Google Docs – Spreadsheet template• Google Calendar• Email• Paper/PenWho is doing what, and when?
Sharing Research• Pick one place for your documents and stick with it. – Try to keep your project management document in the same place. – Make sure everyone can access the space.Where will we keep research/documents?
Tools for Sharing Research• Google Drive/Google Docs – Create a shared folder• Citation Managers – Good if you’re working with a lot of articles/citations• DropBox – Alternative to Google DriveWhere will we keep research/documents?
Communication Rules• Clear guidelines can reduce miscommunications that arise from assumption of communication norms• Examples: We will make decisions by consensus, Each member will speak up if they disagreeCommunication
Communication Rules for Tasks• What are the expectations and deliverables for the team?• What does each member bring to the table?• How will tasks be assigned?From http://www1.umn.edu/ohr/toolkit/workgroup/forming/rules/index.htmlCommunication Rules
Communication Rules for Processes• What are the standards for meeting attendance, promptness, and participation?• What roles need to be filled (time keeper, note taker, facilitator) and how will they be assigned?• How will the group gather data and feedback from team members and other stakeholders?• What is the flow of communication?• How will team members be held accountable?From http://www1.umn.edu/ohr/toolkit/workgroup/forming/rules/index.htmlCommunication Rules
Communication Rules for Norms• How will we make decisions?• How will we problem-solve?• How will we handle conflicts?• How does the team define respectful behavior?• How will people be held accountable?• How do we communicate with each other (voice mail, e-mail, etc.)?From http://www1.umn.edu/ohr/toolkit/workgroup/forming/rules/index.htmlCommunication Rules
Addressing a Problem• Address early; dont let the problem build. Its not fair to you, the individual, or the team.• Be specific with your examples.• Be honest with yourself about the impacts of the behavior(s); is this your personal standard or a need of the team?• Be open to different work styles and approaches. Listen carefully to the team member; try to understand their point of view.• Keep the goals of the project in mind; stay focused on the big picture.• Distinguish between your observations (facts) and reactions (personal response to a fact).• Show your support to the individual.From http://www1.umn.edu/ohr/toolkit/workgroup/storming/participation/index.htmlCommunication Rules
Giving Feedback• Focus on information and issues not feelings• State observations, not interpretations• Use I statements• When possible, give in person.Communication
Status Updates• Keep your team informed about your progress.• Set deadlines for check-ins.Communication
Image CreditsOnly 20 Seconds To Go… CC BY-NC-ND Jeff Wasson, FlickrFunny sign: Tripping Hazard CC BY-NC-ND Jonathon Colman, FlickrNPR Mind Map CC BY-ND Chris GladisTrue phone CC BY-NC-SA Florian Seroussi, Flickr