Grant Writing Survival Tips

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Basics of search for grant funding and preparing an application.

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Grant Writing Survival Tips

  1. 1. Grant Writing Survival Tips
  2. 2. Introduction <ul><li>Successful grant writing is the art of presenting your organization -- its mission, needs, and capabilities --to a specific audience in a compelling way. </li></ul>
  3. 3. Topics we will cover <ul><li>A Grant Writer’s Checklist </li></ul><ul><li>Preparing to Write </li></ul><ul><li>What to do While You’re Waiting </li></ul>
  4. 4. Preparing to Write <ul><li>Know Your Organization </li></ul><ul><li>Know Your Customers </li></ul><ul><li>Know Your Audience </li></ul>
  5. 5. Know Your Organization <ul><li>Mission Statement and Strategic Plan </li></ul><ul><li>Brief Description of Services/Programs </li></ul><ul><li>Resumes/Vitae of all Key Staff </li></ul><ul><li>Board of Directors List </li></ul><ul><li>Key Collaborators List </li></ul><ul><li>Other </li></ul>Things to keep on file --and UPDATE!!
  6. 6. Know Your Customers <ul><li>Your “primary customers” are the people and types of people you serve; students, parents, teachers, families, people with disabilities, etc. </li></ul><ul><li>You may have “secondary” or “supporting” customers -- government, insurance, taxpayers, etc. </li></ul><ul><li>Who are they? What makes them unique? </li></ul>
  7. 7. Know Your Customers <ul><ul><li>Demographics -- how many, where, when, how often, etc. </li></ul></ul><ul><ul><li>Case histories or personal examples (non-confidential) </li></ul></ul>Things to Keep on File -- and UPDATE!!
  8. 8. Know Your Audience <ul><li>THINK about who will be reading your proposal. </li></ul><ul><li>Your audience will affect how you present your case! </li></ul>
  9. 9. Know Your Audience <ul><li>What is the mission of the funding source? </li></ul><ul><li>How has money been awarded in the past? </li></ul><ul><ul><li>What type(s) of recipients? </li></ul></ul><ul><ul><li>What type(s) of projects? </li></ul></ul><ul><ul><li>Average $ award? </li></ul></ul><ul><li>What did successful grantees do right? </li></ul>Checklist
  10. 10. Know Your Audience <ul><li>Are copies of abstracts or full proposals available from the funding source? </li></ul><ul><li>How is the award decision made by the funding agent? </li></ul>Checklist (cot’d)
  11. 11. Where do I Find a Grant Source ? <ul><li>You may have a project in mind -- where can you find out about likely funding sources? </li></ul>
  12. 12. Where do I Find a Grant Source? <ul><li>Different types of organizations qualify for different types of grants intended for different purposes. </li></ul>
  13. 13. Where do I Find a Grant Source? <ul><li>Federal Register </li></ul><ul><li>Catalog of Federal Domestic Assistance </li></ul><ul><li>Internet/World Wide Web </li></ul>Federal Grant Sources
  14. 14. Where do I Find a Grant Source? <ul><li>http://12.46.245.173/cfda/cfda.html(search FDAC) </li></ul><ul><li>http://www.access.gpo.gov/su_docs/aces/aces140.htm (Federal Register) </li></ul><ul><li>http://www.tgci.com (The Grantsmanship Center) </li></ul><ul><li>http://www.nonprofit.gov (US Gov. links for nonprofits) </li></ul><ul><li>http://www.firstgov.gov (central Internet portal for US Government) </li></ul>Federal Grants -- Internet Resources
  15. 15. Where do I Find a Grant Source? <ul><li>National and Regional Special Interest Publications (discipline-specific) </li></ul><ul><ul><li>http://philanthropy.com (Chron. of Phil.) </li></ul></ul><ul><ul><li>http://www.nptimes.com (NonProfit Times) </li></ul></ul><ul><li>http://www.hoovers.com (Business/corporate phil. research tool) </li></ul><ul><li>Internet search engines (Google, AltaVista, etc.) </li></ul><ul><li>Networking with Colleagues </li></ul><ul><li>Other </li></ul>Federal (and other) Grants -- Internet Resources (cot’d)
  16. 16. Where do I Find a Grant Source? <ul><li>Any Cabinet Department </li></ul><ul><li>Governor’s Office of Economic Development </li></ul><ul><li>Some State Boards & Commissions </li></ul>State Sources
  17. 17. Where do I Find a Grant Source? <ul><li>United Way </li></ul><ul><li>Individuals and Businesses </li></ul><ul><li>Other Nonprofit Service Organizations </li></ul><ul><li>Community Foundations </li></ul><ul><li>Local Government (CDBG, for example) </li></ul>Local Community Sources
  18. 18. Where do I Find a Grant Source? <ul><ul><ul><li>The Foundation Center – http://www.fdncenter.org </li></ul></ul></ul><ul><ul><li>Extensive online resources – be sure to explore in detail </li></ul></ul><ul><ul><li>CD-ROM resources – “Cooperating collections” in all states </li></ul></ul><ul><ul><li>Print publications – university & major libraries </li></ul></ul>Foundations
  19. 19. A Grant Writer’s Checklist
  20. 20. Essential Grant Elements <ul><li>Summary </li></ul><ul><li>Introduction </li></ul><ul><li>Problem Statement/Needs Assessment </li></ul><ul><li>Goals and Objectives </li></ul><ul><li>Methods (Activity Plan) </li></ul><ul><li>Evaluation </li></ul><ul><li>Future or Other Funding </li></ul><ul><li>Budget </li></ul>
  21. 21. Summary Elements <ul><li>Appears at the beginning </li></ul><ul><li>Identifies the applicant </li></ul><ul><li>Includes at least one sentence on: </li></ul><ul><ul><li>Credibility </li></ul></ul><ul><ul><li>The problem </li></ul></ul><ul><ul><li>Goals and objectives </li></ul></ul><ul><ul><li>Methods </li></ul></ul>
  22. 22. Summary Elements (cot’d) <ul><li>Includes budget totals </li></ul><ul><ul><li>Total project cost </li></ul></ul><ul><ul><li>Funds already obtained </li></ul></ul><ul><ul><li>Amount requested in proposal </li></ul></ul><ul><li>Is brief </li></ul><ul><li>Is clear </li></ul><ul><li>Is interesting </li></ul>
  23. 23. Introduction <ul><li>Who is applying for funds </li></ul><ul><li>Agency/organization mission and goals </li></ul><ul><li>Programs and activities </li></ul><ul><li>Clients and/or constituencies </li></ul><ul><li>Evidence of prior accomplishments </li></ul>
  24. 24. Introduction (cot’d) <ul><li>Statistics in support of accomplishments </li></ul><ul><li>Quotes/endorsements in support </li></ul><ul><li>Supports applicant qualifications specific to application </li></ul><ul><li>Leads logically to the problem statement </li></ul><ul><li>Is as brief as possible </li></ul><ul><li>Is interesting </li></ul><ul><li>Is free of jargon </li></ul>
  25. 25. Problem Statement or Needs Assessment <ul><li>Relates to agency mission and goals </li></ul><ul><li>“ Reasonable” problem dimensions </li></ul><ul><li>Supported by statistical evidence </li></ul><ul><li>Supported by statements from authorities </li></ul><ul><li>Stated in terms of CLIENTS’ needs </li></ul>
  26. 26. Problem Statement or Needs Assessment (cot’d) <ul><li>Input from clients and beneficiaries </li></ul><ul><li>Is not the “lack of program” </li></ul><ul><li>Makes no unsupported assumptions </li></ul><ul><li>Is: </li></ul><ul><ul><li>Free of jargon </li></ul></ul><ul><ul><li>Interesting to read </li></ul></ul><ul><ul><li>Compelling </li></ul></ul><ul><ul><li>As brief as possible </li></ul></ul>
  27. 27. Objectives <ul><li>Describes problem-related outcomes of your program </li></ul><ul><li>Describes outcomes -- not methods </li></ul><ul><li>Defines the population served </li></ul><ul><li>States when objectives will be met </li></ul><ul><li>Describes objectives in measurable terms </li></ul>
  28. 28. Methods <ul><li>Flows naturally from the problems and objectives </li></ul><ul><li>Clearly describes program activities </li></ul><ul><li>States reasons for selection of activities </li></ul><ul><li>Describes: </li></ul><ul><ul><li>Sequence of activities </li></ul></ul><ul><ul><li>Staffing and resources to complete activities </li></ul></ul><ul><ul><li>Clients and client selection </li></ul></ul>
  29. 29. Methods (cot’d) <ul><li>Presents: </li></ul><ul><ul><li>Reasonable scope of activities </li></ul></ul><ul><ul><li>Accomplished within time allotted </li></ul></ul><ul><ul><li>Within the resources of the applicant </li></ul></ul>
  30. 30. Evaluation <ul><li>Presents a plan for evaluating: </li></ul><ul><ul><li>Accomplishment of goals and objectives (product or outcome) </li></ul></ul><ul><ul><li>Methods used and modified (process) </li></ul></ul><ul><li>Tells who will perform evaluation, qualifications, how chosen </li></ul><ul><li>Clearly states criteria for success </li></ul><ul><li>Describes how data will be gathered </li></ul>
  31. 31. Evaluation (cot’d) <ul><li>Explains any test instruments or questionnaires </li></ul><ul><li>Describes process of data analysis </li></ul><ul><li>Describes any evaluation reports to be produced </li></ul>
  32. 32. Future or Other Funding <ul><li>Specific plan to obtain funding if the program is to be continued </li></ul><ul><li>For construction projects: how will maintenance costs be secured? </li></ul><ul><li>How will other funds be obtained to continue the project? </li></ul><ul><li>***Minimal reliance on future grant support*** </li></ul><ul><li>Future funding accompanied by letters of commitment </li></ul>
  33. 33. Budget <ul><li>Tells the same story as the proposal narrative </li></ul><ul><li>Is detailed in all aspects </li></ul><ul><li>Projects costs incurred at time of program implementation </li></ul><ul><li>No unexplained amounts or miscellaneous or contingency </li></ul><ul><li>Includes all items asked of funding source </li></ul><ul><li>Includes all items paid for by other sources </li></ul>
  34. 34. Budget (cot’d) <ul><li>Includes all volunteers </li></ul><ul><li>Details fringe benefits -- separate from salaries </li></ul><ul><li>Includes all consultants & contractors </li></ul><ul><li>Separately details all non-personnel costs </li></ul><ul><li>Include indirect costs where appropriate </li></ul><ul><li>Sufficient to perform tasks in narrative </li></ul>
  35. 35. What to Do While You’re Waiting
  36. 36. Thank Your Sponsors and Collaborators <ul><li>Assure continued support </li></ul><ul><li>Build solid relationships </li></ul><ul><li>Formalize agreements </li></ul>
  37. 37. Follow Your Grant Proposal <ul><li>Monitor on-line services -- www.tgci.com </li></ul><ul><li>Contact the funding source contact -- CAREFULLY </li></ul>
  38. 38. Set the Stage for the Next Application <ul><li>Request review of your current grant proposal </li></ul><ul><li>Schedule planning meetings with key players </li></ul><ul><li>Write and rewrite key sections as your agency & strategic plan change </li></ul><ul><li>Continue to collect good ideas </li></ul>
  39. 39. Thank You! <ul><li>818 S. Hawthorne Avenue </li></ul><ul><li>Sioux Falls, South Dakota 57104-4537 </li></ul><ul><li>(605) 336-0244 or (888) 4-SUMPTION </li></ul><ul><li>www.sumptionandwyland.com </li></ul>

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