2010 06 Grant Writing

609 views

Published on

0 Comments
0 Likes
Statistics
Notes
  • Be the first to comment

  • Be the first to like this

No Downloads
Views
Total views
609
On SlideShare
0
From Embeds
0
Number of Embeds
2
Actions
Shares
0
Downloads
15
Comments
0
Likes
0
Embeds 0
No embeds

No notes for slide

2010 06 Grant Writing

  1. 1. Grant Writing – Tips for the New and Occasional Writer<br />South Dakota Community Foundation<br />June & July, 2010<br />
  2. 2. Introduction<br />Successful grant writing is the art of presenting your organization -- its mission, needs, and capabilities --to a specific audience in a compelling way.<br />
  3. 3. Topics we will cover<br /><ul><li>Role of Grants in Your Nonprofit
  4. 4. A Grant Writer’s Checklist
  5. 5. Preparing to Write
  6. 6. What to do While You’re Waiting</li></li></ul><li>Preparing to Write<br /><ul><li>Know Your Organization
  7. 7. Know Your Customers
  8. 8. Know Your Audience</li></li></ul><li>Role of Grants<br />Generally, grants:<br />Provide program funding<br />May provide LIMITED operations funding<br />Are time-limited and restricted monies<br />Cannot be relied on for ongoing support<br />Are a good component of a development plan<br />
  9. 9. Know Your Organization<br />Things to keep on file --and UPDATE!!<br /><ul><li>Mission Statement and Strategic Plan
  10. 10. Brief Description of Services/Programs
  11. 11. Resumes/Vitae of all Key Staff
  12. 12. Board of Directors List
  13. 13. Key Collaborators List
  14. 14. Other</li></li></ul><li>Know Your Customers<br />Your “primary customers” are the people and types of people you serve; students, parents, teachers, families, people with disabilities, etc.<br />You may have “secondary” or “supporting” customers -- government, insurance, taxpayers, etc.<br />Who are they? What makes them unique?<br />
  15. 15. Know Your Customers<br />Things to Keep on File -- and UPDATE!!<br /><ul><li>Demographics -- how many, where, when, how often, etc.
  16. 16. Case histories or personal examples (non-confidential)</li></li></ul><li>Know Your Audience<br />THINK about who will be reading your proposal. <br />Your audience will affect how you present your case!<br />
  17. 17. Know Your Audience<br />Checklist<br /><ul><li>What is the mission of the funding source?
  18. 18. How has money been awarded in the past?
  19. 19. What type(s) of recipients?
  20. 20. What type(s) of projects?
  21. 21. Average $ award?
  22. 22. What did successful grantees do right?</li></li></ul><li>Know Your Audience<br />Checklist (cot’d)<br /><ul><li>Are copies of abstracts or full proposals available from the funding source?
  23. 23. How is the award decision made by the funding agent?</li></li></ul><li>Where do I Find a Grant Source?<br />You may have a project in mind -- where can you find out about likely funding sources?<br />
  24. 24. Where do I Find a Grant Source?<br />Different types of organizations qualify for different types of grants intended for different purposes.<br />
  25. 25. Where do I Find a Grant Source?<br />Federal Grant Sources<br /><ul><li>Federal Register
  26. 26. Catalog of Federal Domestic Assistance
  27. 27. Internet/World Wide Web</li></li></ul><li>Where do I Find a Grant Source?<br />Federal Grants -- Internet Resources<br /><ul><li>www.cfda.gov – Catalog of Federal Domestic Assistance
  28. 28. http://www.gpoaccess.gov/fr/index.html - Federal Register
  29. 29. www.grants.gov – Federal grants information portal
  30. 30. http://www.tgci.com (The Grantsmanship Center)
  31. 31. http://www.usa.gov/Business/Nonprofit.shtml (US Gov. links for nonprofits)</li></li></ul><li>Where do I Find a Grant Source?<br />Federal (and other) Grants -- Internet Resources (cot’d)<br /><ul><li>National and Regional Special Interest Publications (discipline-specific)
  32. 32. http://philanthropy.com (Chron. of Phil.)
  33. 33. http://www.nptimes.com (NonProfit Times)
  34. 34. http://www.hoovers.com (Business/corporate phil. research tool)
  35. 35. Internet search engines (Google, AltaVista, etc.)
  36. 36. Networking with Colleagues
  37. 37. Other</li></li></ul><li>Where do I Find a Grant Source?<br />State Sources <br /><ul><li>Any Cabinet Department
  38. 38. Governor’s Office of Economic Development
  39. 39. Some State Boards & Commissions</li></li></ul><li>Where do I Find a Grant Source?<br />Local Community Sources<br /><ul><li>United Way
  40. 40. Individuals and Businesses
  41. 41. Other Nonprofit Service Organizations
  42. 42. Community Foundations
  43. 43. Local Government (CDBG, for example)</li></li></ul><li>Where do I Find a Grant Source?<br />Foundations<br /><ul><li>The Foundation Center – http://www.fdncenter.org
  44. 44. Extensive online resources – be sure to explore in detail
  45. 45. CD-ROM resources – “Cooperating collections” in all states
  46. 46. Print publications – university & major libraries</li></li></ul><li>A Grant Writer’s Checklist<br />
  47. 47. Essential Grant Elements<br /><ul><li>Summary
  48. 48. Introduction
  49. 49. Problem Statement/Needs Assessment
  50. 50. Goals and Objectives
  51. 51. Methods (Activity Plan)
  52. 52. Evaluation
  53. 53. Future or Other Funding
  54. 54. Budget</li></li></ul><li>Summary Elements<br /><ul><li>Appears at the beginning
  55. 55. Identifies the applicant
  56. 56. Includes at least one sentence on:
  57. 57. Credibility
  58. 58. The problem
  59. 59. Goals and objectives
  60. 60. Methods</li></li></ul><li>Summary Elements (cot’d)<br /><ul><li>Includes budget totals
  61. 61. Total project cost
  62. 62. Funds already obtained
  63. 63. Amount requested in proposal
  64. 64. Is brief
  65. 65. Is clear
  66. 66. Is interesting</li></li></ul><li>Introduction<br /><ul><li>Who is applying for funds
  67. 67. Agency/organization mission and goals
  68. 68. Programs and activities
  69. 69. Clients and/or constituencies
  70. 70. Evidence of prior accomplishments</li></li></ul><li>Introduction (cot’d)<br /><ul><li>Statistics in support of accomplishments
  71. 71. Quotes/endorsements in support
  72. 72. Supports applicant qualifications specific to application
  73. 73. Leads logically to the problem statement
  74. 74. Is as brief as possible
  75. 75. Is interesting
  76. 76. Is free of jargon</li></li></ul><li>Problem Statement or Needs Assessment<br /><ul><li>Relates to agency mission and goals
  77. 77. “Reasonable” problem dimensions
  78. 78. Supported by statistical evidence
  79. 79. Supported by statements from authorities
  80. 80. Stated in terms of CLIENTS’ needs</li></li></ul><li>Problem Statement or Needs Assessment (cot’d)<br /><ul><li>Input from clients and beneficiaries
  81. 81. Is not the “lack of program”
  82. 82. Makes no unsupported assumptions
  83. 83. Is:
  84. 84. Free of jargon
  85. 85. Interesting to read
  86. 86. Compelling
  87. 87. As brief as possible</li></li></ul><li>Objectives<br /><ul><li>Describes problem-related outcomes of your program
  88. 88. Describes outcomes -- not methods
  89. 89. Defines the population served
  90. 90. States when objectives will be met
  91. 91. Describes objectives in measurable terms</li></li></ul><li>Methods<br /><ul><li>Flows naturally from the problems and objectives
  92. 92. Clearly describes program activities
  93. 93. States reasons for selection of activities
  94. 94. Describes:
  95. 95. Sequence of activities
  96. 96. Staffing and resources to complete activities
  97. 97. Clients and client selection</li></li></ul><li>Methods (cot’d)<br /><ul><li>Presents:
  98. 98. Reasonable scope of activities
  99. 99. Accomplished within time allotted
  100. 100. Within the resources of the applicant</li></li></ul><li>Evaluation<br /><ul><li>Presents a plan for evaluating:
  101. 101. Accomplishment of goals and objectives (product or outcome)
  102. 102. Methods used and modified (process)
  103. 103. Tells who will perform evaluation, qualifications, how chosen
  104. 104. Clearly states criteria for success
  105. 105. Describes how data will be gathered</li></li></ul><li>Evaluation (cot’d)<br /><ul><li>Explains any test instruments or questionnaires
  106. 106. Describes process of data analysis
  107. 107. Describes any evaluation reports to be produced</li></li></ul><li>Future or Other Funding<br /><ul><li>Specific plan to obtain funding if the program is to be continued
  108. 108. For construction projects: how will maintenance costs be secured?
  109. 109. How will other funds be obtained to continue the project?
  110. 110. ***Minimal reliance on future grant support***
  111. 111. Future funding accompanied by letters of commitment</li></li></ul><li>Budget<br /><ul><li>Tells the same story as the proposal narrative
  112. 112. Is detailed in all aspects
  113. 113. Projects costs incurred at time of program implementation
  114. 114. No unexplained amounts or miscellaneous or contingency
  115. 115. Includes all items asked of funding source
  116. 116. Includes all items paid for by other sources</li></li></ul><li>Budget (cot’d)<br /><ul><li>Includes all volunteers
  117. 117. Details fringe benefits -- separate from salaries
  118. 118. Includes all consultants & contractors
  119. 119. Separately details all non-personnel costs
  120. 120. Include indirect costs where appropriate
  121. 121. Sufficient to perform tasks in narrative</li></li></ul><li>What to Do While You’re Waiting<br />
  122. 122. Thank Your Sponsors and Collaborators<br /><ul><li>Assure continued support
  123. 123. Build solid relationships
  124. 124. Formalize agreements</li></li></ul><li>Follow Your Grant Proposal<br /><ul><li>Monitor on-line services -- www.tgci.com
  125. 125. Contact the funding source contact -- CAREFULLY</li></li></ul><li>Set the Stage for the Next Application<br /><ul><li>Request review of your current grant proposal
  126. 126. Schedule planning meetings with key players
  127. 127. Write and rewrite key sections as your agency & strategic plan change
  128. 128. Continue to collect good ideas</li></li></ul><li>Thank You!<br />818 S. Hawthorne Avenue<br />Sioux Falls, South Dakota 57104-4537<br />(605) 336-0244 or (888) 4-SUMPTION<br />www.sumptionandwyland.com<br />

×