Presentation skills

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Presentation Skills For a Business English Class: UNIVERSAL PRINCIPLES

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Presentation skills

  1. 1. Presentation Skills Maurizio Morselli State University of NY, Dept. Of Continuing Education
  2. 2. Oral Presentation Skills OutlinePlanningPreparationPractice SUCCESSPerformanceQuestions
  3. 3. PlanningWho are you talking to?Why are you talking to them?How long have you got?What story are you going to tell?
  4. 4. PreparationOutline and sketch slides Prepare slides/charts/handouts Proof read Prepare notes -brief keywords and phrases, exceptmaybe first couple of paragraphs
  5. 5. Preparation - Outline1 - 2 minutes per slide Generic 15 min Conference Presentation Title Slide (1) Title, author, affiliation, acknowledgements Rationale (1-2) Why this is interesting/different/important Methods (1-2) What you did (research/actions/results) Results (2-4) What did you find and what does it mean Summary (1) One thing you want them to remember or do
  6. 6. Preparation - Slides Use Images & GraphicsRelevant images communicate,and maintain interest
  7. 7. Preparation - SlidesUse Images & GraphicsMinimise text & numbers
  8. 8. Preparation - SlidesUse Images & GraphicsMinimise text & numbersLight text on dark background
  9. 9. Preparation - SlidesUse Images & GraphicsMinimise text & numbersLight text on dark backgroundAvoid distracting backgrounds
  10. 10. Preparation - Slides Use Images & Graphics Minimise text & numbers Light text on dark background Avoid distracting backgrounds Use large sans serif fontsHelvetica or Arial rather than serif fonts like Times24 pt is minimum, 32 pt, or even 36 pt is better
  11. 11. Preparation - Slides Use Images & Graphics Minimise text & numbers Light text on dark background Avoid distracting backgrounds Use large sans serif fonts Mix upper and lower caseALL CAPITALS IS HARDER TO READ,ALTHOUGH IT MIGHT BE OK FOR SOMETITLES
  12. 12. Preparation - Slides Use Images & Graphics Minimise text & numbers Light text on dark background Avoid distracting backgrounds Use large sans serif fonts Mix upper and lower case Use colour to highlight textUse high contrast colours for important lines, symbols or text,and lower contrast colours for less important lines, symbols ortext. But use a small number of colours
  13. 13. Preparation - SlidesUse Images & GraphicsMinimise text & numbersLight text on dark backgroundAvoid distracting backgroundsUse large sans serif fontsMixture upper and lower caseUse colour to highlight textKeep figures simple
  14. 14. Illustrate with statistics, charts, numbers &simplify
  15. 15. Preparation - SlidesUse Images & GraphicsMinimise text & numbersLight text on dark backgroundAvoid distracting backgroundsUse large sans serif fontsMixture upper and lower caseUse colour to highlight textKeep figures simpleThick lines and large symbols
  16. 16. Thick lines and large symbols
  17. 17. Preparation - SlidesUse Images & GraphicsMinimise text & numbersLight text on dark backgroundAvoid distracting backgroundsUse large sans serif fontsMixture upper and lower caseUse colour to highlight textKeep figures simpleThick lines and large symbolsProgressive disclosure
  18. 18. PracticePractice, practice, practiceGet feedback, and use it.Be ruthless - delete unnecessary information
  19. 19. PerformanceDon’t ApologiseSpeak loudly & clearlyUse short simple sentencesAvoid jargon & abbrev.Vary pitch, tone, volume, speed and pauses
  20. 20. PerformanceAvoid distracting mannerismsRelax, be enthusiasticMake eye contactKeep an eye on the time remaining
  21. 21. PerformanceExplain figures, andpoint to important aspectsGive a clear and concise summary,then stop.Never go overtime..
  22. 22. Questions• Anticipate likely questions and prepare extra slides with the answers• Maybe even plant a stooge
  23. 23. QuestionsParaphrase questions 1. so that other people hear the question
  24. 24. QuestionsParaphrase questions 1. so that other people hear the question 2. to check you understand the questions
  25. 25. QuestionsParaphrase questions 1. so that other people hear the question 2. to check you understand the questions 3. to stall while you think about an answer
  26. 26. QuestionsIf you don’t know the answer, say so.• Offer to find out.• Ask the audience.
  27. 27. Summary Like most things,the best way to learn is to do
  28. 28. Summary THANK YOU Mauriziomloves2teach@gmail.com

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