The Library's Connection to Faculty and Staff


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The Library's Connection to Faculty and Staff

  1. 1. The Library’s Connection to Faculty and Staff Faculty Academy Presentation Webinar, March 7, 2013 Marla K. Roberson, Tri-County Technical CollegeI’m Marla Roberson, the library director at Tri-County in Pendleton.First off I want to give you a little test. Just use the hand raising feature. How many of you know where your library is located on your primary campus? (hand raising feature) Now how many of you know where your library is located on any community or branch campuses? (hand raising feature) Now how many of you actually go in your library at least once a semester and check out a book? (hand raising feature). And finally, how many of you have library assignments in your class syllabus?(SLIDE 1)Today’s academic library is a very vibrant place that, similar to a spider web, is connectedacross campus to faculty and staff in a myriad of ways.I see that one of the missions (SLIDE 2) of the library is to communicateto the faculty our variousservices so that they can recommend us to their students for research assistance.If the library is notsuccessful with this very basic concept, then the services it provides will not be utilized in a successfulmanner. But a college library has more than just faculty and students as its patron base. We have staffthat work at the college. We need to remember those folks also in our operations.In order to strengthen the library and faculty partnerships, we need tocommunicatewith you. Obviousways to get our message out is by utilizing the electronic networks and social media that already exist.(SLIDE 3). This slide represents a few of those ways. Hopefully you are receiving some notices from yourlibrary in some form or fashion – either electronic or in paper.Additionally the library can connect by other means: Each library can develop a liaison program. (SLIDE 4)A liaison program (also known as a friend’sprogram, etc.) develops relationships between the library and other divisions on campus. Therelationship can grow in a variety of ways. At TCTC, the liaison program (25 members) meets once ortwice a semester to discuss the process of the library’s acquisitions. By this I mean that we share whatwe have purchased for each department (books, periodicals, and databases) and in turn, we solicit ideasfrom each of the liaisons on what their departments need in the way of library resources. Librarians rely
  2. 2. on their subject matter expertise for the majority of purchases. But we can’t be subject specialists in allfields. For instance I am more than happy to have suggestions from the Engineering faculty regardingmaterial that we need to have in the book collection. In addition to faculty, our liaison program also hassome staff members. Remember the mission statement for TCTC includes “staff”. (SLIDE 5) Libraries can offer training and workshops for staff and faculty. (SLIDE 6)As with any discipline,training and workshops can encompass a vast array of ideas and subjects. At Tri-County, our workshopsusually deal with the databases that we own. We make ourselves available for Professional workshopsat least once a semester. Most faculty and staff assume that a library has academic databases so we liketo present on unexpected resources. These include Chilton’s Automobile, Films on Demand which isstreaming video database, Mango foreign language databases, and music databases that can stream totheir computer or iPod. We have over 50 databases which should mean there is usually a littlesomething for everyone to use. However, databases are not the only thing that the library offers. Thelibrary service offering has evolved over the decades. Some of our sister institutions offer Kindles andlaptops for checkout. (SLIDE 7) Two programs I would like to highlight is the Embedded Librarianprogram and the Roving Librarian programs. In the Embedded Librarian program, a librarian orassociate is a point of contact person in the on-line courses. This helps the students and the facultymembers by actually being more familiar with how the actual class is interacting. The Roving Librarianprogram has the librarian scheduled to be stationed at various places on campus. This reminds bothstudents and faculty that we are not just stationed in a brick and mortar building.Libraries can communicate by being integrated into the system of the college (SLIDE 7). What exactlydoes this mean? It means that the library is added to pertinent committees as a permanent member –whether voting or non-voting. Membership on thecurriculum committee helps the library to be awareof changes to classes that can impact what the library purchases. Membership on the faculty senateassists the library in being aware of procedure changes. If the library is aware of any of these changes, itcan roll with the punches to make sure that all the research needs of the college are met with little or noloss of resources. A byproduct of the library being a member of these committees is thatacommunication pattern can be created between the individuals. It is a valuable resource to be able toremember the face of a person when you hear their name. This is useful on both ends of the spectrum –librarian, faculty, or staff. Having a contact point is a valuable resource that helps the library help thecollege. Another useful committee assignment would be any program development committees whichmight be different from the curriculum committee. This could be at the division’s level or at the collegelevel. I have listed other possible committees that a library staff person could be on. Remember thelibrarian is not just a position but a member of the campus community.Your library should be connected to your faculty and staff in a variety of ways, if for no other reasonthan because of accreditation agencies. (SLIDE 8) One of the other presenters will go more into the
  3. 3. issue of accreditation. However, I did want to go ahead and remind you that the library is addressed in 4specific areas of SACS. These are:CR 2.9 which highlights the library collections. The institution, through ownership orformalarrangements or agreements, provides and supportsstudent and faculty access and userprivileges to adequatelibrary collections and services and to otherlearning/information resourcesconsistent with the degreesoffered. Collections, resources, and services are sufficientto support all itseducational, research, and public serviceprograms.CS 3.8.1 which highlights the physical buildings and resources. The institution provides facilitiesandlearning/information resources that are appropriate tosupport its teaching, research, and servicemission.CS 3.8.2 which highlights instruction in the use of the library’s material. The institutionensures thatusers haveaccess to regular and timelyinstruction in the use of thelibrary andotherlearning/informationresources.CS 3.8.3 which highlights qualified staff. The institution provides a sufficient numberof qualified staff—with appropriate education or experiences in library and/or other learning/informationresources—toaccomplish the mission of the institution.(SLIDE 9) The library is also addressed in other accreditation agencies such as paralegal, nursing, andengineering. Usually we provide information on how many books in the subject area we have. We alsoinclude the date of publication. Some ask for journal information and database information. Some askhow many library instruction classes are taught to the students. Each accreditation body has differentrequirements that need to be answered before approval is gained for the programs.Once the library is connected to the faculty and staff in a variety of ways, it is assumed that the facultyand staff will use the resources for research and personal use. With the tools the library has available,you should be able to find data to support any of your research. Remember, like a spider web, weconnect across campus. (SLIDE 10)Now I want to ask you one more question:Poll questionWhat ways do you think it is best for the library to reach out to the faculty and staff at your institution?A. EmailB. Announcements on the campus intranetC. Face to Face such as committee meetingsD. All are needed so that all faculty and staff are aware of library services.E. Other – please type in suggestions.Feel free to contact me or your campus librarian any time with questions. Thank you.