Documenting and preparing for the lpdc review meeting

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WSM presentation on how to document Professional Development and be ready for the annual review meeting - September 2013

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  • For people who tell us they never can make a Thursday afternoon meeting, we are scheduling a morning meeting in January. The date has not yet been set.
  • Other situations are a few people on the oldest LPDC plan (grandfathered – just a few left) and people on sabbatical
  • The basket is located in the Toledo West Teacher Workroom, on a high shelf. If in Perrysburg, send it to us in the Toledo basket, marked LPDC
  • Show the regular Intranet page and where the LPDC link is.
  • Please do not e-mail us schedule changes, unless you are in Perrysburg. Use the sign up sheet that is in the basket. (or you can e-mail us after changing the physical sign up sheet.)Put in a picture of the sign up sheet
  • Green is for goals that you wrote yourself. The goal is written on the other side.
  • Yellow is for anything not related to a goal you wrote. You can include all in-service hours plus up to 20 more hours of random professional development (over 5 years).
  • Green is for goals that you wrote yourself. The goal is written on the other side.
  • Yellow is for anything not related to a goal you wrote. You can include all in-service hours plus up to 20 more hours of random professional development (over 5 years).
  • Yellow is for anything not related to a goal you wrote. You can include all in-service hours plus up to 20 more hours of random professional development (over 5 years).
  • On older plans there are limits on the number of hours/CEUs you can count for various activities. If you are using an older plan, check your manual for details.
  • On older plans there are limits on the number of hours/CEUs you can count for various activities. If you are using an older plan, check your manual for details.
  • College courses give transcripts. Workshops, conferences and in-services give certificates. Now Accreditation teams also receive a certificate. But if you write a grant, observe a school, read a book, or do research or an educational project, nobody is going to give you a certificate.
  • Normally a professional committee or high level task force should provide minutes or an attendance summary.
  • An Educational Project is where you implement something new above and beyond routine classroom lesson creation. It might involve some research/reading, putting together a portfolio or lesson plans, collaboration with others, implementation and then reflection or sharing (presentation, etc.) Education Travel is not traveling to a conference. It is where travel itself is the educational purpose. (Like you travel to Chicago to experience, research and create lessons about the history of the city of Chicago.)
  • Don’t be stressed out by all the different forms. They are so teacher can do a variety of activities where certificates are not provided.
  • Just make it easy for us to 1-read the log sheet and 2-check off that you have documentation
  • Documenting and preparing for the lpdc review meeting

    1. 1. PROFESSIONAL DEVELOPMENT TRAINING WEST SIDE MONTESSORI LPDC 2013-14 Documenting Professional Development and Preparing for the Review Meeting
    2. 2. Overview The Review Meeting 1. What’s a review meeting 2. How to be ready Documenting 3. Log main Professional Development activities 4. Present evidence of each activity 5. Forms available to help you document Time for questions and practice
    3. 3. Getting Ready for your Review Meeting
    4. 4. 1What is a review meeting? A yearly progress update A 45-minute meeting where the LPDC verifies (approves) and adds up your CEUs (hours spent on professional development) since your last meeting and to date.
    5. 5. 1When is a review meeting? Reviews are done during regular LPDC committee meetings. You sign up for a meeting between September and April. Usually meetings are on Thursdays, 4:00-4:45
    6. 6. 1Do I need a review meeting every year? Yes, unless... -You’re in Montessori Training - You finished all your CEUs early - Other special circumstances
    7. 7. 2How to get ready? Start early! We must have your paperwork 2 weeks before your meeting. Put all your prepared documentation in the LPDC basket by the requested date. (You can put your whole Teacher Excellence binder in the basket.)
    8. 8. 2How to get ready? LPDC will give you a reminder. The date is also found on the LPDC intranet page. https://sites.google.com/a/wsmctoledo.org/intranet/lpdc
    9. 9. 2How to get ready? What if you aren’t ready ? Reschedule on a different meeting date. LPDC meetings can fill up early. We have time for 4 reviews per meeting. Choose a month with an empty slot. Or, if you sign up for a month that is full, you’ll be on standby in case someone else cancels.
    10. 10. 2How to get ready? We review your paperwork before the meeting If everything is correct, complete and clear, you probably won’t need to attend the meeting.  We will approve your CEUs without you physically being there.
    11. 11. 2How to get ready? We review your paperwork before the meeting If something is in question, we will return your paperwork to you, asking for revision. You bring the revised paperwork to your review meeting.
    12. 12. In years 1-4, a Review Meeting is complete when … •Your CEUs since your last review meeting are added up and validated. You will also know your running CEU total so you’ll know if you’re on track.
    13. 13. For non-licensed teachers in Year 5, a Review Meeting is complete when… •Your CEUs to date are added up and validated. •You have completed your required CEUs for the 5-year plan. •You have a new plan on file for the next 5 years
    14. 14. If you are renewing your license, your Review Meeting is complete when … •18 CEUs have been validated •You have a new plan on file for the next 5-year period •LPDC gives you a completed form for license renewal
    15. 15. Next we will talk about how to document your activities. The main way to be ready for a review meeting is to have your activities documented correctly. ? Questions?
    16. 16. Documenting your Professional Development
    17. 17. 3 There are 2 parts to documenting: 1) Log the activity. 2) Present evidence of the activity you logged.
    18. 18. 1) Log the activity. 3 6/20/13 8/31/13 Read book The Laughing Classroom 7.5 .75 Lisa Carr 1 Classroom management techniques The activity was reading a book.
    19. 19. 2) Present evidence of the activity you logged. (This is a reading log, which normally should be filled out!)
    20. 20. 1) Log the activity. 3 6/20/13 8/31/13 Read book The Laughing Classroom 7.5 .75 3 9/04/13 Classroom observation Malibu Montessori 3.0 .3 Lisa Carr 1 Classroom management techniques The activity was a classroom observation at another school.
    21. 21. 2) Present evidence of the activity you logged. (This is a general Activity Summary.)
    22. 22. 1) Log the activity. 3 6/20/13 8/31/13 Read book The Laughing Classroom 7.5 .75 3 9/04/13 Classroom observation Malibu Montessori 3.0 .3 Lisa Carr 1 Classroom management techniques 3 7/18/13 Workshop: Positive Discipline and The Fabulous Beauty of the Peaceful Classroom 6.0 .6 This activity is a workshop.
    23. 23. 2) Present evidence of the activity you logged. For a workshop you should have a certificate. A certificate should be dated and tell number of hours or CEUs.
    24. 24. 3 Recap: Log the activity and present evidence of the time spent.
    25. 25. 3 For 2013 plans, there are two types of log sheet.
    26. 26. Green
    27. 27. Yellow
    28. 28. Green is for PD activities supporting a goal you wrote. The goal is on the other side of the page.
    29. 29. Yellow is for PD you didn’t plan, like in- services or random Professional Development opportunities.
    30. 30. You can count UNLIMITED in-service hours +plus up to 20 hours (2 CEUs) of non-goal related “random” PD activities.
    31. 31. 3 For plans written before 2013, we have one log form.
    32. 32. On older plans you need to tell which goal an activity supports…
    33. 33. …and what category of activity it is (ABCD/1234)
    34. 34. Remember on older plans there are limits on hours for some activities. See your handbook.
    35. 35. 4 Evidence How do you know what evidence you need for an activity?
    36. 36. 4 How do you know what evidence you need for an activity? Evidence If you received a certificate or transcript, that is all you need.
    37. 37. 4 How do you know what evidence you need for an activity? Evidence If you are counting hours for serving on a professional committee or WSM high-level task force, the committee should provide minutes and an attendance summary. LPDC Committee Attendance Summary 2013-14
    38. 38. 4 How do you know what evidence you need for an activity? Evidence If you did not receive a certificate, transcript or minutes/summary, you need other evidence (self-written.)
    39. 39. Self-documented evidence Common situations:  Reading a book Reading Summary  Observation, Mentoring , Methods Student, Activity Summary  Webinar Webinar Form  Educational Project Educational Project form Less common situations  Educational Travel Educational Travel form  Research Research Summary  etc.  Always check your LPDC handbook
    40. 40. 4 How do you know what evidence you need for an activity? Evidence The LPDC handbook p. 32-35 explains what documentation you need for almost any activity. Link to LPDC Handbook - see pages 32-35
    41. 41. (No-No) You can’t provide just a time log by itself as evidence. There is always something that goes with a time log, explaining or showing the activity.
    42. 42. 5 What forms are available? Forms There are a variety of forms available to provide evidence for different situations. You probably will only use a few.
    43. 43. 5 What forms are available? Forms 1. Reading Summary 2. Activity Summary (general) 3. Research Summary 4. Webinar Form 5. Workshop where no certificate is given 6. Educational Project 7. Educational Travel 8. Extra time log pages
    44. 44. Suggested organization Log sheet followed by documentation in order of appearance on log sheet Older documentation can be kept in separate section of binder (by year if needed)
    45. 45. Questions and practice

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