1.
Procurement on Disruption
Learnings from the field applying lean-agile Procurement
Mirko Kleiner, co-founder flowdays
© All rights reserved

2.
Case Study: CKW Group
Source: CKW, public Review / Pocathon 2018
2 Days 3 Suppliers 1 Room 2 Public Reviews Kickstart
+ + + =
Source: loopjamaica.com

3.
Contracting today
Start Partnership
Customer
Value
Bild Quellen: netdna-cdn.com, slideshare.net/PeteFrey1, robertfreund.de, silicon.de
Time-to-Market
RfP1.0 (Request for Proposal)
Cost-of Delay
Major Upgrade

4.
lean-agile Procurement
Start Partnership Time-to-Market
Vision
Value
at Customer
RfP3.0 (Request for Participation)

5.
Dealing with Uncertainty - Stay LEAN
before today
Bild Quelle : strategyzer.com, Business Model Canvas by Alexander Osterwalder

6.
Partner
facing
Focus Company
facing

7.
Business Case
Lean Procurement
Canvas
Lean-agile Procurement in a Nutshell
Days instead of Months
Bild Quelle : localsearch 2017
✓

8.
Case Study: CKW Group
Source: CKW, public Review / Pocathon 2018
2 Days 3 Suppliers 1 Room 2 Public Reviews Kickstart
+ + + =

9.
NOW
Initialization, Alignment & Empowerment of the x-functional team
Source: CKW, public Review / Pocathon 2018

10.
✓
✓
✓
✓ ✓
✓
Guess Guess
Guess
Guess Guess
Guess
GuessGuess
Guess
validate

11.
Jourfix
Initialization
Team setup /
empowerment
2nd Evaluation Day
1st Evaluation Day
Preperation
Big group workshop
customer needs
Source: CKW, public Review / Pocathon 2018
NOW

12.
Big Group Workshop - Customer Needs
Quelle CKW, public Review / Pocathon 2018Source: CKW, public Review / Pocathon 2018

13.
Initialization
Team setup /
empowerment
Preperation
Big group workshop
customer needs
Invitation sent
Invitation of vendors
inkl. Briefing / NDA
2nd Evaluation Day
1st Evaluation Day
Source: CKW, public Review / Pocathon 2018
NOW
Jourfix
holidays season

14.
Initialization
Team setup /
empowerment
Peer-feedback
Decision / sign off
agile contract
2nd Evaluation
Day
Finalization of offer /
building customer
needs / 2nd public
review
1st Evaluation Day
Draft of offer /
building customer
needs / 1st public
review
Preperation
Big group workshop
customer needs
Invitation sent
Invitation of vendors
inkl. Briefing / NDA
Contract sent
Draft of agile
contract sent incl.
critical questions
Source: CKW, public Review / Pocathon 2018
Jourfix
NOW
holidays season

15.
Big Group Workshop - Product / Partner Evaluation
Source: CKW, public Review / Pocathon 2018

16.
Big Group Workshop - Product / Partner Evaluation
Source: CKW, public Review / Pocathon 2018

17.
Big Group Workshop - Product / Partner Evaluation
Source: CKW, public Review / Pocathon 2018
Gut feeling

18.
Public Reviews
Source: CKW, public Review / Pocathon 2018

19.
✓
✓
✓✓
✓
✓
✓ ✓
✓

20.
–Ursula Sury, lic jur, Die Advokatur AG
The lean procurement
canvas is an agile contract
“
„

21.
Initialization
Peer-feedback
2nd Evaluation
Day
1st Evaluation Day
Preperation
Invitation sent
Contract sent
~2.1 FTE (cycle time buyer)
2 Days x ~2-7 FTE (cycle time vendor)
Source: CKW, public Review / Pocathon 2018
5 weeks (lead time)
Jourfix
Timing & Effort
holidays season

22.
Outcomes
classic RfI / RfP lean-agile Procurement
6 MonthsBusiness Case
to Contract 5 Weeks
400%
FASTER
1st Info
to Decision
2-3 Months
3 Weeks
400%
FASTER
Customer
Involvement
3 Months
3 Days
2’800%
LESS
Effort
~4-5 FTE
2.1 FTE
50%
LESS
Decision
to Contract same day
1’000%
FASTER
1-2 Months
Source: CKW, public Review / Pocathon 2018

23.
Source: CKW, public Review / Pocathon 2018
CONCLUSIONS

24.
FOCUS SAVINGS through NOT doing
Source: CKW, public Review / Pocathon 2018

25.
Collaboration Alignment & COMMITMENT
Source: CKW, public Review / Pocathon 2018

26.
FAIR contracting & risk sharing REAL Partnership
Source: CKW, public Review / Pocathon 2018

27.
Understanding Customer INNOVATION
Source: CKW, public Review / Pocathon 2018

28.
Challenges
✓ UNCERTAINTY feels wrong
✓ CAPACITY of people is a question of priority
✓ HANDLING 3 vendors in parallel
✓ KEEP the driver’s seat
✓ LEGAL asks for a Template :-)
✓ MINDSHIFT - we’re all human

29.
Good Practices
✓ START with WHY followed by WHAT
✓ LET the team find THEIR way!
✓ INVEST in agile knowledge & leadership
✓ INSIST in management buy-in & empowerment
✓ SETUP a stable team with >40% assignment
✓ INVEST in a good supplier briefing
✓ INCORPORATE with Legal early

30.
join the Community
!www.lean-agile-procurement.com
free download

31.
"Mirko Kleiner, +41 (0) 79 601 19 90 • mirko@flowdays.net
Thank you