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Online Symposium Agile Contracting & Procurement by Mirko Kleiner

Online Symposium Agile Contracting & Procurement by Mirko Kleiner held in cooperation with the Business Agility Institute together with Dean Leffingwell

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Online Symposium Agile Contracting & Procurement by Mirko Kleiner

  1. 1. Procurement on Disruption Learnings from the field applying lean-agile Procurement Mirko Kleiner, co-founder flowdays © All rights reserved
  2. 2. Case Study: CKW Group Source: CKW, public Review / Pocathon 2018 2 Days 3 Suppliers 1 Room 2 Public Reviews Kickstart + + + = Source: loopjamaica.com
  3. 3. Contracting today Start Partnership Customer Value Bild Quellen: netdna-cdn.com, slideshare.net/PeteFrey1, robertfreund.de, silicon.de Time-to-Market RfP1.0 (Request for Proposal) Cost-of Delay Major Upgrade
  4. 4. lean-agile Procurement Start Partnership Time-to-Market Vision Value at Customer RfP3.0 (Request for Participation)
  5. 5. Dealing with Uncertainty - Stay LEAN before today Bild Quelle : strategyzer.com, Business Model Canvas by Alexander Osterwalder
  6. 6. Partner facing Focus Company facing
  7. 7. Business Case Lean Procurement 
 Canvas Lean-agile Procurement in a Nutshell Days instead of Months Bild Quelle : localsearch 2017 ✓
  8. 8. Case Study: CKW Group Source: CKW, public Review / Pocathon 2018 2 Days 3 Suppliers 1 Room 2 Public Reviews Kickstart + + + =
  9. 9. NOW Initialization, Alignment & Empowerment of the x-functional team Source: CKW, public Review / Pocathon 2018
  10. 10. ✓ ✓ ✓ ✓ ✓ ✓ Guess Guess Guess Guess Guess Guess GuessGuess Guess validate
  11. 11. Jourfix Initialization Team setup / empowerment 2nd Evaluation Day 1st Evaluation Day Preperation Big group workshop customer needs Source: CKW, public Review / Pocathon 2018 NOW
  12. 12. Big Group Workshop - Customer Needs Quelle CKW, public Review / Pocathon 2018Source: CKW, public Review / Pocathon 2018
  13. 13. Initialization Team setup / empowerment Preperation Big group workshop customer needs Invitation sent Invitation of vendors inkl. Briefing / NDA 2nd Evaluation Day 1st Evaluation Day Source: CKW, public Review / Pocathon 2018 NOW Jourfix holidays season
  14. 14. Initialization Team setup / empowerment Peer-feedback Decision / sign off agile contract 2nd Evaluation Day Finalization of offer / building customer needs / 2nd public review 1st Evaluation Day Draft of offer / building customer needs / 1st public review Preperation Big group workshop customer needs Invitation sent Invitation of vendors inkl. Briefing / NDA Contract sent Draft of agile contract sent incl. critical questions Source: CKW, public Review / Pocathon 2018 Jourfix NOW holidays season
  15. 15. Big Group Workshop - Product / Partner Evaluation Source: CKW, public Review / Pocathon 2018
  16. 16. Big Group Workshop - Product / Partner Evaluation Source: CKW, public Review / Pocathon 2018
  17. 17. Big Group Workshop - Product / Partner Evaluation Source: CKW, public Review / Pocathon 2018 Gut feeling
  18. 18. Public Reviews Source: CKW, public Review / Pocathon 2018
  19. 19. ✓ ✓ ✓✓ ✓ ✓ ✓ ✓ ✓
  20. 20. –Ursula Sury, lic jur, Die Advokatur AG The lean procurement canvas is an agile contract “ „
  21. 21. Initialization Peer-feedback 2nd Evaluation Day 1st Evaluation Day Preperation Invitation sent Contract sent ~2.1 FTE (cycle time buyer) 2 Days x ~2-7 FTE (cycle time vendor) Source: CKW, public Review / Pocathon 2018 5 weeks (lead time) Jourfix Timing & Effort holidays season
  22. 22. Outcomes classic RfI / RfP lean-agile Procurement 6 MonthsBusiness Case
 to Contract 5 Weeks 400% FASTER 1st Info to Decision 2-3 Months 3 Weeks 400% FASTER Customer Involvement 3 Months 3 Days 2’800% LESS Effort ~4-5 FTE 2.1 FTE 50% LESS Decision to Contract same day 1’000% FASTER 1-2 Months Source: CKW, public Review / Pocathon 2018
  23. 23. Source: CKW, public Review / Pocathon 2018 CONCLUSIONS
  24. 24. FOCUS SAVINGS through NOT doing Source: CKW, public Review / Pocathon 2018
  25. 25. Collaboration Alignment & COMMITMENT Source: CKW, public Review / Pocathon 2018
  26. 26. FAIR contracting & risk sharing REAL Partnership Source: CKW, public Review / Pocathon 2018
  27. 27. Understanding Customer INNOVATION Source: CKW, public Review / Pocathon 2018
  28. 28. Challenges ✓ UNCERTAINTY feels wrong ✓ CAPACITY of people is a question of priority ✓ HANDLING 3 vendors in parallel ✓ KEEP the driver’s seat ✓ LEGAL asks for a Template :-) ✓ MINDSHIFT - we’re all human
  29. 29. Good Practices ✓ START with WHY followed by WHAT ✓ LET the team find THEIR way! ✓ INVEST in agile knowledge & leadership ✓ INSIST in management buy-in & empowerment ✓ SETUP a stable team with >40% assignment ✓ INVEST in a good supplier briefing ✓ INCORPORATE with Legal early
  30. 30. join the Community !www.lean-agile-procurement.com free download
  31. 31. "Mirko Kleiner, +41 (0) 79 601 19 90 • mirko@flowdays.net  Thank you

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