SlideShare a Scribd company logo
1 of 8
SharePoint QMS Wireframe
Company Name
Presented by: Your name
COMPANYNAME
ADDRESS
November 16, 2016
Confidential
11/16/2016 SharePoint QMS Wireframe 1
SharePoint QMS Wireframe
Project SCOPE
Thisdocumentoutlinesthe 2016 SharePointQMSsite for ___________ and provideswireframe and
navigationforitsdesign.
 The Site Architecture sectionwill outlinethe new page wireframe designandsuggestedsite
navigation
Team structure
Team membersincludebothCorporate SharePointgroupandonsite Site Administratorforthe QMS
site for_______________.
Team goals
1. Create wireframe designdocumentforteammembers(thisdocument)
2. Create all Listsand Librariesasrequired,see SharePoint QMSData Dictionaryfordetails
3. Create all pageswithcorrect web partsper wireframe design (showninthisdocument)
4. Customize all listviewswithinpage web partasappropriate toaudience
5. Testall aspectsof site – Use Beta TestingDocumentto documentandapprove changes
6. SetupUser Permissions
7. Create new QMS User Manual,or videos
8. Manager Training,SupervisorTraining,EndUserTraining
9. Deploymentof newSharePointSite
10. Create Site Analyticsreportsandpage
Team assignments
The followingteam membershave beenidentifiedforabove TeamGoals
QT-SP QMS Site Migration and Development: projectteam
Name ofteam Team goals Team leads Team roles
SharePointDesigner 1, 2, 3, 4, 6, 7, 8, 9, 10 DesignControl
Beta Testing 5, 8 User
Interface/Structure
Risks and issues management
Potential exceptions and problems
 List potential risks
Tracking risks and issues
Please identifyanyrisksorissuesinthe table below:
Confidential
11/16/2016 SharePoint QMS Wireframe 2
Date
recorded Risk description Probability Impact Mitigationplan
Change management process
Change management process steps
Change will mostlytake place behindthe scenes pre-deployment. The oldQMS will remaininplace
until traininghastakenplace. Implementationstepsasfollows:
5. Testall aspectsof site – create new QMS User Manual
8. Manager Training,SupervisorTraining,EndUserTraining
9. 2016 Deploymentof newSharePointSite
Change management process flow
• Create Lists
• Create Libraries
• See Data Dictionary
for details
Build
• Wireframe
• Navigation
Design
• Page Creation
• Navigation
• Customize
• Testing
Development
• Manager Training
• Supervisor Training
• End User Training
Training
• Provide new link
• Shut down old
system
Deployment
• Identify Needs
• Design Reports
• Site Analytics Page
Site Analytics
Confidential
11/16/2016 SharePoint QMS Wireframe 3
Site Architecture: Navigation
Site Navigation(Menu) forQMS – Top Level () will nothave a page associated,submenuonly
(Itemsshown in RED belowwill be yourParentDestinct1and FC1 frompart2 of the step by step guide –
customizethis on yourWireFrame design document). An exampleof how thiswill lookis shown below
 QMS Main
 QualityManual (QM)
 QualityRecords (QR)
 CPAR-CI(CI)
 DIR Log (DI)
 Internal Audits(IA)
 QMS Maintenance (restricted) (QA)
 Manufacturing
 …list yourParentDistinct1departments/workcentershere
 …
 …
 …
 …
 Non-Production (suggested list)
 HSE (HS)
 Shipping(SH)
 Tool Room (TO)
 HR Team Site (HR)
 Maintenance (MA)
 SalesTeamSite (CR)
 Accounting(AC)
 Resources
 Specification (Spec)
 ControlledForms (FM)
 Phone List(PH)
 Training(TR)
Confidential
11/16/2016 SharePoint QMS Wireframe 4
Site Architecture: WireFrames
The followingwireframedesignis for______________ QMS site only.
QMS Main
Quality Manual (QM) - Page Name for URL: QM
Quality Management System: Main
A Quality Policy
B. Quality Manual (library)
Confidential
11/16/2016 SharePoint QMS Wireframe 5
B
C
A
A
B
C
D
CPAR-CI (CI) - Page Name for URL: CI
A: Corrective /Preventive /ContinuousImprovement (Title)
B: OpenCPAR-CIs
C: ClosedCPAR-CIs
DIR Log (DI) – Page Name for URL: DI
A: DocumentIssue Request (Title)
B: CurrentYear DIRs
C: DIRs by Department
D: DIRs Outstanding
Confidential
11/16/2016 SharePoint QMS Wireframe 6
A
B
C
D
E
F G
H
Production
Each ManufacturingDepartment(shownabove) willhave itsownpage – eachpage will begin
identical butwill use aunique “view”forthe listsandlibrariesincluded.
## Production Pagesand## Non-ProductionPages will be createdusingthe followingwireframe.
The Site name representedinparenthesis (tip usetwo letters foreach page).
A: The Title for eachpage will be representedbythe name shownbelow foreachof the sites -
 …yourworkcenter nameshere – tip, use two letters to identify each
 …(e.g. Welding (WE))
 …
 …
 …
 …
B, C, D, E & H: are all the same library – the “View”will be changed
B: SOPsand Work InstructionsgroupedbyFC1
C: Controlledformsusedbythis workcenter/department
D: DeskGuidesusedbythisworkcenter/department(optional)
E: CurrentTraining& Qualificationsforthisdepartmentteammembers
F: Team Members
G:
H: OpenCPAR-CI’sforthisdepartment/workcenter
Non-Production
HSE (HS)
TBD
Shipping (SH)
Same as ProductionPage (shownabove)
Tool Room (TO)
Same as ProductionPage (shownabove)
HR Team Site (HR)
TBD
Maintenance (MA)
Same as ProductionPage (shownabove)
Confidential
11/16/2016 SharePoint QMS Wireframe 7
Sales Team Site (CR)
CustomerFeedback/Satisfaction
Accounting (AC)
TBD
Resources
Specification (Spec)
One customviewof thislist:
Controlled Forms (FM)
Two customviewof thislist:
 One showingformsinorderbyform number
 One showingformsgroupedbywhere-used(workcenter/department)
Phone List (PH)
Two full widthwebpartsshowingthe same listwithdifferentviews:
Training (TR)
Four full widthwebpartsshowingthe followingviews:
 TrainingCompletedbyEmployee
 Qualifications&CertificationsbyEmployee
 OutstandingTrainingRequirements
 Assessments/On-the-jobtrainingcompletedbyEmployee
 Assessments/On-the-jobtrainingbydocument(SOP) ID

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QMS SharePoint Wireframe - download and edit for you use

  • 1. SharePoint QMS Wireframe Company Name Presented by: Your name COMPANYNAME ADDRESS November 16, 2016
  • 2. Confidential 11/16/2016 SharePoint QMS Wireframe 1 SharePoint QMS Wireframe Project SCOPE Thisdocumentoutlinesthe 2016 SharePointQMSsite for ___________ and provideswireframe and navigationforitsdesign.  The Site Architecture sectionwill outlinethe new page wireframe designandsuggestedsite navigation Team structure Team membersincludebothCorporate SharePointgroupandonsite Site Administratorforthe QMS site for_______________. Team goals 1. Create wireframe designdocumentforteammembers(thisdocument) 2. Create all Listsand Librariesasrequired,see SharePoint QMSData Dictionaryfordetails 3. Create all pageswithcorrect web partsper wireframe design (showninthisdocument) 4. Customize all listviewswithinpage web partasappropriate toaudience 5. Testall aspectsof site – Use Beta TestingDocumentto documentandapprove changes 6. SetupUser Permissions 7. Create new QMS User Manual,or videos 8. Manager Training,SupervisorTraining,EndUserTraining 9. Deploymentof newSharePointSite 10. Create Site Analyticsreportsandpage Team assignments The followingteam membershave beenidentifiedforabove TeamGoals QT-SP QMS Site Migration and Development: projectteam Name ofteam Team goals Team leads Team roles SharePointDesigner 1, 2, 3, 4, 6, 7, 8, 9, 10 DesignControl Beta Testing 5, 8 User Interface/Structure Risks and issues management Potential exceptions and problems  List potential risks Tracking risks and issues Please identifyanyrisksorissuesinthe table below:
  • 3. Confidential 11/16/2016 SharePoint QMS Wireframe 2 Date recorded Risk description Probability Impact Mitigationplan Change management process Change management process steps Change will mostlytake place behindthe scenes pre-deployment. The oldQMS will remaininplace until traininghastakenplace. Implementationstepsasfollows: 5. Testall aspectsof site – create new QMS User Manual 8. Manager Training,SupervisorTraining,EndUserTraining 9. 2016 Deploymentof newSharePointSite Change management process flow • Create Lists • Create Libraries • See Data Dictionary for details Build • Wireframe • Navigation Design • Page Creation • Navigation • Customize • Testing Development • Manager Training • Supervisor Training • End User Training Training • Provide new link • Shut down old system Deployment • Identify Needs • Design Reports • Site Analytics Page Site Analytics
  • 4. Confidential 11/16/2016 SharePoint QMS Wireframe 3 Site Architecture: Navigation Site Navigation(Menu) forQMS – Top Level () will nothave a page associated,submenuonly (Itemsshown in RED belowwill be yourParentDestinct1and FC1 frompart2 of the step by step guide – customizethis on yourWireFrame design document). An exampleof how thiswill lookis shown below  QMS Main  QualityManual (QM)  QualityRecords (QR)  CPAR-CI(CI)  DIR Log (DI)  Internal Audits(IA)  QMS Maintenance (restricted) (QA)  Manufacturing  …list yourParentDistinct1departments/workcentershere  …  …  …  …  Non-Production (suggested list)  HSE (HS)  Shipping(SH)  Tool Room (TO)  HR Team Site (HR)  Maintenance (MA)  SalesTeamSite (CR)  Accounting(AC)  Resources  Specification (Spec)  ControlledForms (FM)  Phone List(PH)  Training(TR)
  • 5. Confidential 11/16/2016 SharePoint QMS Wireframe 4 Site Architecture: WireFrames The followingwireframedesignis for______________ QMS site only. QMS Main Quality Manual (QM) - Page Name for URL: QM Quality Management System: Main A Quality Policy B. Quality Manual (library)
  • 6. Confidential 11/16/2016 SharePoint QMS Wireframe 5 B C A A B C D CPAR-CI (CI) - Page Name for URL: CI A: Corrective /Preventive /ContinuousImprovement (Title) B: OpenCPAR-CIs C: ClosedCPAR-CIs DIR Log (DI) – Page Name for URL: DI A: DocumentIssue Request (Title) B: CurrentYear DIRs C: DIRs by Department D: DIRs Outstanding
  • 7. Confidential 11/16/2016 SharePoint QMS Wireframe 6 A B C D E F G H Production Each ManufacturingDepartment(shownabove) willhave itsownpage – eachpage will begin identical butwill use aunique “view”forthe listsandlibrariesincluded. ## Production Pagesand## Non-ProductionPages will be createdusingthe followingwireframe. The Site name representedinparenthesis (tip usetwo letters foreach page). A: The Title for eachpage will be representedbythe name shownbelow foreachof the sites -  …yourworkcenter nameshere – tip, use two letters to identify each  …(e.g. Welding (WE))  …  …  …  … B, C, D, E & H: are all the same library – the “View”will be changed B: SOPsand Work InstructionsgroupedbyFC1 C: Controlledformsusedbythis workcenter/department D: DeskGuidesusedbythisworkcenter/department(optional) E: CurrentTraining& Qualificationsforthisdepartmentteammembers F: Team Members G: H: OpenCPAR-CI’sforthisdepartment/workcenter Non-Production HSE (HS) TBD Shipping (SH) Same as ProductionPage (shownabove) Tool Room (TO) Same as ProductionPage (shownabove) HR Team Site (HR) TBD Maintenance (MA) Same as ProductionPage (shownabove)
  • 8. Confidential 11/16/2016 SharePoint QMS Wireframe 7 Sales Team Site (CR) CustomerFeedback/Satisfaction Accounting (AC) TBD Resources Specification (Spec) One customviewof thislist: Controlled Forms (FM) Two customviewof thislist:  One showingformsinorderbyform number  One showingformsgroupedbywhere-used(workcenter/department) Phone List (PH) Two full widthwebpartsshowingthe same listwithdifferentviews: Training (TR) Four full widthwebpartsshowingthe followingviews:  TrainingCompletedbyEmployee  Qualifications&CertificationsbyEmployee  OutstandingTrainingRequirements  Assessments/On-the-jobtrainingcompletedbyEmployee  Assessments/On-the-jobtrainingbydocument(SOP) ID