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Buzinski 6 Tips For Presenters

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Buzinski 6 Tips For Presenters

  1. 1. Tips for Presenters – CISPI Hand Out 6 of 7 We strive to make your webinar presentation experience as convenient, high- quality, and rewarding as possible. Here are some helpful tips. 1. Definitions. We use webinar software as our webinar software. This type of webinar system uses the computer for the visual portion and the telephone for the audio portion. Your webinar will consist of one Host, one or more Presenters, and Participants. Someone from the Education Department will be the Host. You are (one of) the Presenter(s). 2. MOST IMPORTANT:. Before your webinar, you and your Host should determine a signal to indicate who you are in case your phone line drops and you don’t break your computer connection before calling in again (more on this below). This could be a flashing Raised Hand, a flashing green Checkmark, a flashing Smiley Face, etc. 3. The clock used by our webinar software is based on Greenwich Mean Time, which can be confusing. Our webinar announcements state that they begin at 7:00 p.m. CT. This translates to: 8:00 p.m. ET 6:00 p.m. MT 5:00 p.m. PT 4. If this is your first webinar, or if this is the first time you are using a particular computer to view a webinar, please login at least 15 minutes beforehand. It may take a few minutes for the system to load a small piece of (very safe) software onto your computer. If you are a Mac user, note that our webinar software supports Mac 10.3, 10.4, and 10.5. It also supports the browsers that normally come with Macs, i.e., Safari web browsers 2.0 and 3.0 as well as Firefox 2.0. If you don’t have a Safari or Firefox web browser, Mac users can download a Firefox browser for free at: http://www.apple.com/downloads/macosx/internet_utilities/mozillafirefox.html When using either Explorer or Firefox on a Mac, the slide presentation in the web conference may not display at full size, but is still very readable. Tips for Webinar Presenters- CISPI.doc Page 1 of 3
  2. 2. Tips for Presenters – CISPI Hand Out 6 of 7 5. Our webinar software will NOT work within an AOL browser. Open a web browser outside of AOL, copy-and-paste the webinar link into the URL line, and press the “Enter” key. 6. ALWAYS ESTABLISH YOUR COMPUTER CONNECTION TO THE PRESENTATION FIRST. The webinar Host is able to determine who is speaking ONLY IF you have entered your individual ID code when calling in to the webinar. This ID code is provided to you when you first log in to the online portion of the webinar. You will see a pop-up screen that gives you three numbers: a phone number to call, a session number to enter, and an individual ID code to enter last. 7. The audio portion of a webinar is at its best when people call in on land lines and use only high-quality speaker phones. Some audio problems are caused by poor-quality speaker phones, cell phones that break up, and even perhaps by phone systems like Vonage that work though the internet. 8. Your phone line may drop out of the webinar. Unfortunately, this does happen on occasion. The best action to take is to end the webinar session on your computer (for PC users, click on the “X” in the upper-right hand corner) and repeat the access process (first login with your computer and then call in). However, in the rush of the moment, some Presenters simply call in again. This will work best IF YOU AND THE HOST HAVE A PRE-DETERMINED SIGNAL. You will be labeled in the webinar as a “Call In User” without a name. Identifying yourself to the Host using your pre-determined signal will help the Host decide who to “give the microphone” to. Tips for Webinar Presenters- CISPI.doc Page 2 of 3
  3. 3. Tips for Presenters – CISPI Hand Out 6 of 7 Trouble-Shooting Suggestions 1. If you have a problem accessing either the web or audio portions of the conference, DO NOT CALL US OUTSIDE OF NORMAL BUSINESS HOURS. The office will be closed. We cannot help you solve technical problems between your computer or phone and the webinar system. Instead: Call the webinar vendor at: OR Send an e-mail to the webinar vendor at: Be sure to reference your session number (found in your confirmation e-mail). 2. If you have non-technical problems, please call the cell phone of Host name at Host’s cell phone number. S/he is the Host for your session and may be able to help. 3. Thank you! Tips for Webinar Presenters- CISPI.doc Page 3 of 3

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