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Nsc 2012 02-27 search as an automatic solution to flag sensitive

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Businesses have a lot of compliance regulations to follow, and making sure all employees adhere 100% is a daunting task and maybe an impossible goal.

DNB, Norway's largest financial services group, has implemented a point solution (FAST Cleaner) based on search and SharePoint in order to flag potential sensitive items if they are stored with the wrong access rights. The solution is one of several measures taken in order to increase compliance awareness when using SharePoint at DNB.

The goal of FAST Cleaner is to raise awareness of how and where items are stored in SharePoint. This will again increase the compliance level and make sure only the right people has access to sensitive data.

The solution is fully automated and alerts an employee of any item the system flags as being sensitive based on a set of customizable rules.

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Nsc 2012 02-27 search as an automatic solution to flag sensitive

  1. 1. as an automaticsolution to flag sensitive items
  2. 2. Who?
  3. 3. ProblemHow to increase governance awareness around documentsecurity
  4. 4. RequirementsLow maintenanceAutomaticNon-intrusiveTraceable
  5. 5. SolutionScan all content for trigger words or matching rulesE-mail alertsSelf-service portal
  6. 6. Architecture SharePoint SharePoint Crawl Content Content FS4S Content P User Portal E-mail Alert Processing Check rules Pipeline Timer Job Drop folder .exe file
  7. 7. Architecture SharePoint SharePoint Crawl Content Content FS4S Content P User Portal E-mail Alert Processing Check rules Pipeline Timer Job Drop folder .exe file
  8. 8. Architecture SharePoint SharePoint Crawl Content Content FS4S Content P User Portal E-mail Alert Processing Check rules Pipeline Timer Job Drop folder .exe file
  9. 9. Architecture SharePoint SharePoint Crawl Content Content FS4S Content P User Portal E-mail Alert Processing Check rules Pipeline Timer Job Drop folder .exe file
  10. 10. Architecture SharePoint SharePoint Crawl Content Content FS4S Content P User Portal E-mail Alert Processing Check rules Pipeline Timer Job Drop folder .exe file
  11. 11. Architecture SharePoint SharePoint Crawl Content Content FS4S Content P User Portal E-mail Alert Processing Check rules Pipeline Timer Job Drop folder .exe file
  12. 12. Architecture SharePoint SharePoint Crawl Content Content FS4S Content P User Portal E-mail Alert Processing Check rules Pipeline Timer Job Drop folder .exe file
  13. 13. Architecture• Crawl SharePoint content• Content extraction on FS4SP• Upload from temp folder on FS4SP to SP with scheduled task• Inbox list on SP • Event receiver check content access and execute rules• Outbox list • Event receiver to create view per author and set daily e-mail alert • User portal with action GUI• Timer job to re-trigger alerts after 14 days
  14. 14. Demo
  15. 15. How does it fit in SP2013? SharePoint SharePoint Crawl Content Content Content User Portal E-mail Alert Enrichment Check rules Service WCF Service
  16. 16. RememberOslo SharePoint Saturday 1. juni 2013
  17. 17. SharePint Lovers Unite!
  18. 18. Questions?

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