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Time Management

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Time Management

  1. Getting More Done with “ Getting Things Done” A free webinar, sponsored by the Garden State Employment and Training Association Effective Time Management
  2. Michele Martin
  3. Goal for the Hour
  4.  
  5. Emails Memos Reports Messages Case files ?!?!?! Meeting minutes
  6. Emails Memos Reports Messages Case files ?!?!?! Meeting minutes
  7.  
  8. 7 Tips for Getting Started with GTD
  9. 1. Write it down.
  10. 2. Focus on “Next Actions”
  11. Project Next Action Vs.
  12. Next Action= Micromovements
  13. Usually we’ll put this on our “To Do list: Write Report
  14. Brainstorm report categories Email Donna about getting stats Write report outline Call John to clarify the customer flow But we need this:
  15. 3. Use the Action Rule
  16. Does it require me to take action . . .
  17. Or not?
  18.  
  19. If it doesn’t require you to do something . . .
  20. I’m not looking for work! Trash
  21. I might need this later. Some Day/ Maybe File
  22. Reference This might be something to consider for clients.
  23. If it does require you to do something . . .
  24. 4. The 2-Minute Rule OR Do It Delegate It Defer It
  25.  
  26. 2 minutes or less?
  27. Do It! Make an appointment? Send an Email?
  28. More than 2 minutes?
  29. Delegate It! Am I the Right Person? No, He Is!
  30. Defer It! Am I the Right Person?
  31. What was that again?
  32. Less than 2 minutes? Do It!
  33. More than 2 minutes? Delegate It! Defer It!
  34. ?!?!?!
  35. 5. Funnel everything through your Inbox
  36.  
  37.  
  38. 6. Organize by context.
  39. Context Lists
  40. 30-40% LESS efficient !
  41. Most Common Context Categories <ul><li>Calls </li></ul><ul><li>At computer (Emails, Online) </li></ul><ul><li>Errands </li></ul><ul><li>In office </li></ul><ul><li>Agendas </li></ul><ul><li>At Home </li></ul><ul><li>Read/Review </li></ul>
  42.  
  43. Brainstorm report categories Email Donna about getting stats Write report outline Call John to clarify the customer flow Phone At computer
  44. Brainstorm report categories Email Donna about stats for report Write report outline At Computer Email Howard re: meeting next week
  45. Call John to clarify the customer flow Phone Call dealer to make appt. for car Call Carol to discuss problems with Jane
  46. 7. Review and prioritize
  47. Read through each task every day
  48. How much time do I have? How much energy do I have? What are my priorities ?
  49. Then you can move through by context .
  50. Getting Through Your Day
  51. Start each day by reviewing your next actions.
  52. Schedule in “blocks”
  53. Check email only 2-3 times per day
  54. Resist interruptions
  55. Remember Parkinson’s Law
  56. Let’s Recap
  57. 1. Write it down.
  58. 2. Focus on “Next Actions”
  59. 3. Use the Action Rule
  60. 4. The 2-Minute Rule OR Do It Delegate It Defer It
  61. 5. Funnel everything through your Inbox
  62. 6. Organize by context.
  63. 7. Review and prioritize

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