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Organizational Basics

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Organizational Basics

  1. 1. Organizing Your Workload with “ Getting Things Done” Sponsored by the Garden State Employment and Training Association
  2. 2. Michele Martin
  3. 3. Goal for the Hour
  4. 4. Why are we disorganized?
  5. 5. Routines Processes Tools
  6. 6. Organizing should be a process , not an event .
  7. 7. Five Common Organizational Problems
  8. 9. Problem 1 I can’t find anything on my desk!
  9. 10. 1. Collect everything in one place
  10. 11. 2. Choose the essential
  11. 12. 3. Eliminate the rest
  12. 13. 4. Organize what remains
  13. 15. A Poll!
  14. 16. Organizing is a process , not an event .
  15. 17. Daily
  16. 18. Mondays
  17. 19. Tuesdays
  18. 20. Wednesdays
  19. 21. Thursdays
  20. 22. Fridays
  21. 23. Keep it UP!
  22. 24. Problem 2 My files are a mess!
  23. 25. Create a “non-filing” system
  24. 26. Simplify your filing system
  25. 27. Categorize
  26. 28. Label
  27. 29. Alphabetize
  28. 30. 43 Folders
  29. 31. 31
  30. 32. 12
  31. 34. Problem 3 There’s too much paper!
  32. 35. Paper clutter is the number one problem for most offices.
  33. 36. Funnel everything through your Inbox
  34. 38. My To Do List In my Inbox
  35. 39. Use email to summarize and document key information
  36. 40. Questions !
  37. 41. Problem 4 My email inbox is out of control!
  38. 42. Process your Email efficiently.
  39. 43. Manage daily.
  40. 44. Take action NOW.
  41. 45. Simplify your filing system
  42. 46. Action Folder Calls Emails Errands At Computer
  43. 47. Archive Folder Completed Actions Reference Materials
  44. 48. Use flags Calls Emails Waiting On At Computer
  45. 49. Call
  46. 51. Use search
  47. 52. Trash ruthlessly.
  48. 53. Problem 5 I don’t control my calendar— it controls me!
  49. 54. Google Calendar www.google.com/calendar
  50. 55. Can create several calendars to keep in one place
  51. 58. Quick Add Feature
  52. 59. Invite others Pop-up or Email Reminders, multiple times Details, including directions
  53. 61. Add co-workers, spouse, etc.
  54. 62. Email your next day’s agenda to yourself automatically
  55. 63. Problem 1 I can’t find anything on my desk!
  56. 64. Problem 2 My files are a mess!
  57. 65. Problem 3 There’s too much paper!
  58. 66. Problem 4 My email inbox is out of control!
  59. 67. Problem 5 I don’t control my calendar— it controls me!
  60. 68. Questions !

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