Co-operation for digital preservation and curation: collaboration for collection development in institutional repository n...
Presentation outline <ul><ul><li>Emerging work from the Digital Curation Centre </li></ul></ul><ul><ul><li>Contexts </li><...
Contexts (1) <ul><li>Collaborative infrastructures needed for digital preservation and curation, e.g.: </li></ul><ul><ul><...
Contexts (2) <ul><li>Institutional repositories: </li></ul><ul><ul><li>Used by higher education and research organisations...
Contexts (3) <ul><li>Collaborative infrastructures for institutional repositories: </li></ul><ul><ul><li>Distributed servi...
Contexts (4) <ul><li>Potential shared services (from Swan & Awre): </li></ul><ul><ul><li>Advisory services (e.g. on IPR, p...
Digital preservation (1) <ul><li>Shared services for preservation: </li></ul><ul><ul><li>Not all institutions with reposit...
Digital preservation (2) <ul><li>Examples: </li></ul><ul><ul><li>DARE (Digital Academic Repositories) initiative - The Net...
Digital preservation (3) <ul><li>Examples (continued): </li></ul><ul><ul><li>SHERPA DP project - UK </li></ul></ul><ul><ul...
Digital preservation (4) <ul><li>Examples (continued): </li></ul><ul><ul><li>Preserv project - UK </li></ul></ul><ul><ul><...
Digital preservation (5) Preserv service provider model (Hichcock,  et al ., 2007)
Collection development (1) <ul><li>Collection development: </li></ul><ul><ul><li>Set of activities, including: selection, ...
Collection development (2) <ul><li>Managed collaboration on collection development </li></ul><ul><ul><li>Potentially reduc...
Collection development (3) <ul><li>Institutional repositories need to define collection development policies with regard t...
Collection development (4) <ul><li>Collection development issues: </li></ul><ul><ul><li>Content types </li></ul></ul><ul><...
Collection development (5) <ul><li>Potential areas for collaboration (continued): </li></ul><ul><ul><li>Ingest workflows <...
Conclusions (1) <ul><li>What should curators do? </li></ul><ul><ul><li>Collaborate with other stakeholders on: </li></ul><...
Conclusions (2) <ul><li>What do curators need to know? </li></ul><ul><ul><li>Where  core  services are dependent on other ...
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Co-operation for digital preservation and curation: collaboration for collection development in institutional repository networks

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Slides from a presentation given at the DigCCurr2007 International Symposium in Digital Curation, Chapel Hill, NC, USA, 18-20 April 2007

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Co-operation for digital preservation and curation: collaboration for collection development in institutional repository networks

  1. 1. Co-operation for digital preservation and curation: collaboration for collection development in institutional repository networks Michael Day , Maureen Pennock and Julie Allinson UKOLN, University of Bath Bath BA2 7AY m.day@ukoln.ac.uk/ http://www.ukoln.ac.uk/
  2. 2. Presentation outline <ul><ul><li>Emerging work from the Digital Curation Centre </li></ul></ul><ul><ul><li>Contexts </li></ul></ul><ul><ul><ul><li>Collaborative infrastructures for digital preservation </li></ul></ul></ul><ul><ul><ul><li>Networks of institutional repositories </li></ul></ul></ul><ul><ul><li>Collaboration on preservation infrastructures </li></ul></ul><ul><ul><li>Collaboration on collection development policies </li></ul></ul><ul><ul><ul><li>Potential areas for collaboration </li></ul></ul></ul><ul><ul><li>Conclusions </li></ul></ul><ul><ul><ul><li>What do digital curators do? </li></ul></ul></ul><ul><ul><ul><li>What do they need to know? </li></ul></ul></ul>
  3. 3. Contexts (1) <ul><li>Collaborative infrastructures needed for digital preservation and curation, e.g.: </li></ul><ul><ul><ul><li>Preservation is &quot;an ongoing, long-term commitment, often shared, and cooperatively met, by many stakeholders&quot; (Lavoie & Dempsey, 2004) </li></ul></ul></ul><ul><li>Examples: </li></ul><ul><ul><li>Shared services (e.g. file format registries, bit-level preservation) </li></ul></ul><ul><ul><li>Networks of &quot;trust&quot; (audit and certification, etc.) </li></ul></ul><ul><ul><li>Collaboration on policy level, e.g. on collection development and unified access </li></ul></ul>
  4. 4. Contexts (2) <ul><li>Institutional repositories: </li></ul><ul><ul><li>Used by higher education and research organisations to provide (open) access to peer-reviewed publications and other research materials </li></ul></ul><ul><ul><li>Increasingly supported by deposit &quot;mandates&quot; from universities or research funding bodies </li></ul></ul><ul><ul><li>Setting up a repository implies an institutional commitment to long-term stewardship </li></ul></ul>
  5. 5. Contexts (3) <ul><li>Collaborative infrastructures for institutional repositories: </li></ul><ul><ul><li>Distributed services linked (for access) by metadata harvesting </li></ul></ul><ul><ul><ul><li>OAI-PMH </li></ul></ul></ul><ul><ul><ul><li>Data Providers vs. Service Providers (aggregators) </li></ul></ul></ul><ul><ul><li>Potential for the development of shared services to support repositories </li></ul></ul><ul><ul><ul><li>Alma Swan & Chris Awre, Linking UK Repositories (JISC, 2006): http://www.jisc.ac.uk/ </li></ul></ul></ul>
  6. 6. Contexts (4) <ul><li>Potential shared services (from Swan & Awre): </li></ul><ul><ul><li>Advisory services (e.g. on IPR, preservation) </li></ul></ul><ul><ul><li>Content creation, digitisation </li></ul></ul><ul><ul><li>Repository building or hosting </li></ul></ul><ul><ul><li>Metadata enhancement </li></ul></ul><ul><ul><li>Resource discovery </li></ul></ul><ul><ul><li>Name authorities </li></ul></ul><ul><ul><li>Citation analysis and research assessment </li></ul></ul><ul><ul><li>Preservation </li></ul></ul>
  7. 7. Digital preservation (1) <ul><li>Shared services for preservation: </li></ul><ul><ul><li>Not all institutions with repositories will be expected to manage long-term preservation challenges: </li></ul></ul><ul><ul><ul><li>Lack of local expertise and resources </li></ul></ul></ul><ul><ul><ul><li>Existing availability of third party services in related areas, e.g. data archives, national libraries </li></ul></ul></ul><ul><ul><ul><li>Preservation is a logical area for collaboration </li></ul></ul></ul>
  8. 8. Digital preservation (2) <ul><li>Examples: </li></ul><ul><ul><li>DARE (Digital Academic Repositories) initiative - The Netherlands </li></ul></ul><ul><ul><ul><li>National Library (KB) has responsibility for all content deposited in participating repositories </li></ul></ul></ul><ul><ul><li>Repository Bridge project - UK </li></ul></ul><ul><ul><ul><li>Demonstration of harvesting e-theses (using OAI-PHM and METS) by the National Library of Wales </li></ul></ul></ul>
  9. 9. Digital preservation (3) <ul><li>Examples (continued): </li></ul><ul><ul><li>SHERPA DP project - UK </li></ul></ul><ul><ul><ul><li>Developed disaggregated framework for outsourcing preservation, based on the OAIS model </li></ul></ul></ul><ul><ul><ul><li>Explored the packaging and transfer of content (using METS) </li></ul></ul></ul>
  10. 10. Digital preservation (4) <ul><li>Examples (continued): </li></ul><ul><ul><li>Preserv project - UK </li></ul></ul><ul><ul><ul><li>Led by University of Southampton </li></ul></ul></ul><ul><ul><ul><li>Simple model of modular services, e.g. for: </li></ul></ul></ul><ul><ul><ul><ul><li>Bit-level preservation </li></ul></ul></ul></ul><ul><ul><ul><ul><li>Object characterisation and validation (e.g. using registries like PRONOM-DROID) </li></ul></ul></ul></ul><ul><ul><ul><ul><li>Preservation Planning (risk assessments, technology watch, etc.) </li></ul></ul></ul></ul><ul><ul><ul><ul><li>Preservation strategies (e.g. migration) </li></ul></ul></ul></ul>
  11. 11. Digital preservation (5) Preserv service provider model (Hichcock, et al ., 2007)
  12. 12. Collection development (1) <ul><li>Collection development: </li></ul><ul><ul><li>Set of activities, including: selection, acquisition, deselection, disposal, preservation </li></ul></ul><ul><ul><li>A traditional focus of library collaboration, e.g. on the development of shared collections </li></ul></ul><ul><ul><li>Need for institutional repositories to consider own collection development requirements with wider (national or international) contexts </li></ul></ul>
  13. 13. Collection development (2) <ul><li>Managed collaboration on collection development </li></ul><ul><ul><li>Potentially reduces unnecessary duplication of effort, but ... </li></ul></ul><ul><ul><li>But may also support redundancy: </li></ul></ul><ul><ul><ul><li>Replication of content </li></ul></ul></ul><ul><ul><ul><li>Application of different preservation strategies </li></ul></ul></ul><ul><ul><li>Need to investigate role of repositories with regard to more formally published research materials </li></ul></ul><ul><ul><ul><li>Perhaps e-journals should be the main focus of preservation activities in this domain? </li></ul></ul></ul>
  14. 14. Collection development (3) <ul><li>Institutional repositories need to define collection development policies with regard to: </li></ul><ul><ul><li>Institutional requirements </li></ul></ul><ul><ul><li>Interoperability requirements (e.g. OAI-PMH) </li></ul></ul><ul><ul><li>Preservation requirements </li></ul></ul>
  15. 15. Collection development (4) <ul><li>Collection development issues: </li></ul><ul><ul><li>Content types </li></ul></ul><ul><ul><ul><li>Peer-reviewed research outputs, scientific datasets, administrative records, ... </li></ul></ul></ul><ul><ul><ul><li>Will be different preservation priorities </li></ul></ul></ul><ul><ul><li>Object types (file formats) </li></ul></ul><ul><ul><ul><li>Policies will have direct influence on risks (and costs) of long-term preservation, e.g.: </li></ul></ul></ul><ul><ul><ul><ul><li>Accepting any format </li></ul></ul></ul></ul><ul><ul><ul><ul><li>Only accepting a limited number of format types (e.g. PDF/A, XML); need for conversion and validation tools, or considerable post-processing </li></ul></ul></ul></ul>
  16. 16. Collection development (5) <ul><li>Potential areas for collaboration (continued): </li></ul><ul><ul><li>Ingest workflows </li></ul></ul><ul><ul><ul><li>Checking conformance with submission rules </li></ul></ul></ul><ul><ul><ul><li>Automated tools for format characterisation and validation, maybe conversion (normalisation) </li></ul></ul></ul><ul><ul><ul><li>Metadata enhancement, e.g. consistent forms of name </li></ul></ul></ul><ul><ul><li>Ongoing review (and weeding) of collections </li></ul></ul><ul><ul><ul><li>Withdrawal of content (contentious issue) </li></ul></ul></ul><ul><ul><ul><li>Superseded or duplicate material </li></ul></ul></ul><ul><ul><li>Defining preservation service levels </li></ul></ul><ul><ul><ul><li>Different policies needed for different types of material </li></ul></ul></ul>
  17. 17. Conclusions (1) <ul><li>What should curators do? </li></ul><ul><ul><li>Collaborate with other stakeholders on: </li></ul></ul><ul><ul><ul><li>Strategic level collaboration (e.g. through organisations like the UK Digital Preservation Coalition) </li></ul></ul></ul><ul><ul><ul><li>Policy development (e.g. through emerging national frameworks) </li></ul></ul></ul><ul><ul><ul><li>Research and development </li></ul></ul></ul><ul><ul><ul><li>Standards development (e.g., OAIS, ISO Records Management Metadata) </li></ul></ul></ul><ul><ul><ul><li>The development of shared services (e.g. GDFR) </li></ul></ul></ul>
  18. 18. Conclusions (2) <ul><li>What do curators need to know? </li></ul><ul><ul><li>Where core services are dependent on other organisations (or services): </li></ul></ul><ul><ul><ul><li>Need to understand the risks </li></ul></ul></ul><ul><ul><ul><li>Need to deal with these sensibly (e.g., through contracts, service-level agreements, or by moving the most vital functions in-house) </li></ul></ul></ul><ul><ul><li>Many remaining open questions: </li></ul></ul><ul><ul><ul><li>Be aware that there are still many unknown unknowns </li></ul></ul></ul><ul><ul><ul><li>But it is still important to do something (and to collaborate) </li></ul></ul></ul>

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