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Implementing digital preservation strategy: collection profiling at the British Library


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Slides from a presentation given at the Digital Libraries 2014 Conference, London, 9 September 2014

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Implementing digital preservation strategy: collection profiling at the British Library

  1. 1. Implementing Digital Preservation Strategy: Collection Profiling at the British Library Michael Day, Akiko Kimura, Maureen Pennock The British Library Ann MacDonald University of Kent, Canterbury Digital Libraries 2014, London, 8-12 September 2014
  2. 2. 2 Presentation outline •The British Library context •Identifying high-level collection types •Developing a framework for collection profiling •Some challenges
  3. 3. 3 The British Library context (1) •The British Library is increasingly a digital library –The result of digitisation activities and partnerships that have been operating over many years, covering many different content streams, e.g. books, newspapers, maps, sound content, manuscripts and archives –The collection of ‘born-digital’ content, initially through negotiation or voluntary deposit, e.g. geographical data, personal archives –Since April 2013, facilitated through the Legal Deposit Libraries (Non-Print Works) Regulations 2013, e.g. for collection of e-journals, eBooks and Web content (domain harvesting)
  4. 4. 4 The British Library context (2) •Infrastructures –Investment in the means to acquire, store and manage large amounts of digital content, the Digital Library System (DLS) •Strategies –British Library Content Strategy, 2013-2015 –British Library Digital Preservation Strategy, 2013-2016 •Digital Preservation Team –Established in 2005, now part of Collection Management –Enabling the implementation of appropriate and timely preservation practices across the Library
  5. 5. 5 The British Library context (3) •Documenting preservation requirements, includes: –What content do we have and what is important about it? (collection profiling) –Assessments of file formats, preservation tools, workflows, etc. to inform preservation planning •Aims of collection profiling: –Documenting key knowledge about the Library’s top-tier digital collections –Considering preservation requirements / preservation intent for these collections –A tool for liaising with curators and collection specialists
  6. 6. 6 Identifying high-level collection types (1)
  7. 7. 7 Identifying high-level collection types (2) •Taxonomy of high-level collections: –No standard list of content types –Various lists are available on the Library website and catalogue, but they are inconsistent –Needed a pragmatic starting point for collection profiling: •Developed a new taxonomy based on the Library’s existing digital asset register •Attempted to identify logical groupings, e.g. ignoring distinctions between digitised and ‘born-digital’ content, where possible •It is not perfect (subject to revision)
  8. 8. 8 Identifying high-level collection types (3) Type Collection News Content Digitised newspapers Web content Sound recordings Born-digital newspapers Books Digitised printed books NDLP eBooks Voluntary deposit Manuscripts / Archives Digitised Manuscripts Digitised archives Personal digital archives Music Digitised Music Collections Sheet Music Maps Digital mapping supplied by Ordnance Survey (GIS) Digitised maps
  9. 9. 9 Identifying high-level collection types (4) Type Collection Academic journals NPLD eJournals Voluntary deposit e-Journals Subscription e-Journals Voluntary deposit Theses eTheses Patents Patent databases Web archives Open UK Web Archive Legal Deposit UK Web Archive Sound / multimedia Archive sound recordings Sound Archive (field recordings) Digitised sound / video Stamps Digitised stamps Photographs Digitised photographs Printed ephemera Digitised ephemera
  10. 10. 10 Collection profile framework (1) •Main inspirations: –MIT Libraries - Digital Content Reviews (DCR) for Life Cycle Management –Purdue University Libraries - Data Curation Profiles –National Library of Australia - Preservation Intent Statements
  11. 11. 11 Collection profile framework (2) Summary Content Type (from high-level list). Brief Description. Location. Curators / collection owners. Interviews held. Legal Deposit status. Creation status. Accrual status. Number of digital objects (approximate). Background An introduction to the content type, providing background on the collection/s covered by the profile. Acquisition Identifying the main current acquisition routes for collection content. Preservation Intent Summary of points agreed by curators / content owners, identifying the main characteristics of collections that will need to be preserved. Acquisition Format Identifying the main formats currently being acquired (where collections are complex, this does not need to be exhaustive). Issues Highlighting any specific current challenges. Profile Metadata Information about the completed collection profile itself, e.g. identifying creators, dates, and status / version number.
  12. 12. 12 Current draft profiles •Draft profiles worked on so far: –e-Journals (including Legal Deposit content) –eBooks (including Legal Deposit content) –Web content (including Legal Deposit content) –Archives and manuscripts –News content –eTheses
  13. 13. 13 Some challenges •Collections –The complexity of collections - many are modular aggregations of many other kinds of content, e.g. text, images, video, sound, games, software, data, etc. –Rapidly changing user-expectations - it is difficult to specify preservation intent (and it will change over time) •Collection profiling and preservation planning –Integrating collection profiling with other digital preservation activities –Collection profiling is just a starting point (profiles will need to be reviewed on a regular basis)
  14. 14. 14 Thank you