Meeting Minutes 10 1 09 (2)


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Meeting Minutes 10 1 09 (2)

  1. 1. ENERGY EFFICIENCY & CONSERVATION STRATEGY MEETING MINUTES MHSM # 0907.00 October 1, 2009 Steering Committee: • Lee Jeter Sr. • Jeanne Hamming • Greg Coates • Jeff Welborn • Joe Pierce Jr. • Ian Webb • Stuart Crichton • Leia Lewis Committee Member Absent: • Roy Griggs Other Attendees: • Mike Strong • Wes Wyche • Tim Wachtel • Murray Lloyd • Kim Mitchell • Bruce Hoffman • Sharon Swanson • Caroline Majors • Richard Lane • Gala Daftary • Mike Strong began the meeting by welcoming the committee members and thanking them for volunteering to serve. Each attendee introduced him/herself and provided a little background on themselves. • Wes Wyche discussed the committee’s scope of work and a copy was included in the handout. • Lee Jeter asked about leveraging between the city and parish. Bruce confirmed that this will occur. Lee Jeter asked about what other local awardees were doing and what kind of interaction Shreveport and this committee might have with them. Bruce noted that cooperation and idea exchange among EECBG awardees in a region (and beyond) are encouraged by the DOE.
  2. 2. • Bruce presented an overview slide presentation on EECS that included Steering Committee responsibilities and focus areas for the Comprehensive EEC Plan. Bruce Hoffman discussed the role his company (Gulf Geoexchange and Consulting Services) would serve (technical advisor and facilitator for the committee) and gave a slide presentation on the EECBG program, explaining how it works and what the Department of Energy is looking for. He noted the 120 day deadline that the City is under for submitting the Energy Efficiency and Conservation Strategy document, as well as the 18 month deadline for encumbering project funds and the 36 month deadline for completion of all projects. Bruce noted that his group has already developed an array of potential projects for consideration by the committee and would be e-mailing them out to committee members for consideration soon. • Kim Mitchell noted that his firm would be working with GGCS as a subconsultant. He described 6 “focus areas” around which he suggested working groups be formed, in order to bring to bear all possible ideas and resources the committee potentially moves beyond its initial scope of work and possibly into a broader role as overseer of the city’s overall energy efficiency planning efforts. He suggested that the committee members begin thinking about names of persons and/or organizations that could serve on such working groups. Kim suggested that although the committee chose not to elect a chairman at this point, it would be a good idea to select a spokesperson, who can represent the committee before the public, media, etc. as the need may arise. • Stuart asked about meeting facilitation. The consultants will provide meeting facilitation, distribute minutes and agenda prior to meetings. Stuart Crichton noted that someone should be designated to write down ideas on the clipboard when the group is doing its work. Kim offered to do that. Stuart asked if the grant award could cover the cost of retaining an economist/accountant to perform studies. Bruce noted that his group will have accounting capabilities. • Patti Trudell discussed the role that her organization, the Consortium for Education Research & Technology of North Louisiana (CERT), would play by linking higher education resources together with the changing workforce needs brought about by energy efficiency initiatives. • Murray Lloyd stated that the committee should consider the area’s unique resources and attributes (such as the river, port, etc.) when deciding which projects/activities to recommend. • A discussion took place concerning whether or not the committee should select a chairman. It was decided that no chairman was needed at this point, since the consultant would be conducting and facilitating the meetings. • After each meeting minutes they will be distributed to the mayor and counsel by the Department of Operational Services. The committee agreed to meet at 4:00 every Thursday at the MHSM office. It was requested that the times, location,
  3. 3. parking situation, and meeting agenda be circulated to all committee members as far in advance as possible. A question was raised as to how the process would work when the committee gives its report to the Mayor. Mike Strong noted that the committee is an advisory body only and it is possible that the Mayor and city could reject or alter some of the committee’s recommendations; however, he noted that the fact that committee has been created in the first place indicates that the city will seriously consider the recommendations for full implementation. Meeting Adjourned
  4. 4. ENERGY EFFICIENCY & CONSERVATION STRATEGY EECS SCHEDULE October 1- Steering Committee Meeting • Review the scope of work • Steering Committee Roles • Presentation on DOE EEC Program • Overview of Comprehensive EEC and stakeholder groups October 8- Identify stakeholders, individuals and/or organizations • Names & Contact information October 15- Review draft of framework document for the Comprehensive Energy Efficiency & Conservation Plan • This framework includes planning process, resources and working groups October 22- Consider & select projects for funding from the initial $1.7 Million • Evaluation criteria • Funding options & leveraging October 29- Framework update and role of higher education • Workforce & Outreach November 5- Steering Committee review and approval of EECS report. Send to Mayor November 13- Final Plan delivered to Mayor December 22- EECS delivered to DOE
  5. 5. Energy Efficiency and Conservation Strategy (EECS) Focus Areas The focus areas and initial working groups we recommend for organizing the community around EECBG eligible activities are: • Building Energy Efficiency – Energy Audits (Commercial, Residential, Industrial, Governmental and Non-Profit buildings), financial incentive programs, building codes / inspections and grants for energy efficiency retrofits. • Clean & Renewable Energy Sources – On site renewable energy technology to generate electricity, implementing energy distribution technologies, reduce / capture methane and other greenhouse gases. • Waste and Pollution Reduction – Recycling programs, reduce greenhouse gas emissions, watershed management • Transportation / Land Use – Conserve energy used in transportation • Green Business Incentives / Workforce – applies to all focus areas. • Energy Education / Outreach – applies to all focus areas • Other – Incorporating energy efficiency strategies from six “LEED” standards categories (sustainable sites, water efficiency, energy & atmosphere, materials & resources, indoor environment quality, innovation), “Smart Growth” ten principles (mix land uses, compact building design, housing choices, walkable neighborhoods, unique places, preserve open space / farmland / environment, direct growth toward existing communities, variety of transportation choices, predictable / fair / cost effective development decisions and community / stakeholder collaboration) and possibly “Five Milestones Methodology” from ICLEI.