NFPA Pandemic Plan


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NFPA Pandemic Plan

  1. 1. October 15 & 16, 2009
  2. 2. Pandemic Planning Team <ul><li>B. Mullen – Executive </li></ul><ul><li>R. Vondrasek –Planning Coordinator </li></ul><ul><li>L. Carli – Communications </li></ul><ul><li>C. Scifres – Human Resources </li></ul><ul><li>M. Brodoff – Legal </li></ul><ul><li>N. Hurley – Building Services </li></ul><ul><li>R. Sterling – IS Operations </li></ul><ul><li>C. Dubay – Technical Operations </li></ul><ul><li>P. Crossman – Business Operations </li></ul>
  3. 3. Scenario 1 <ul><li>Work in Offic e </li></ul><ul><ul><li>Employees & family members becoming ill </li></ul></ul><ul><ul><li>Scattered school and day-care center closings </li></ul></ul><ul><ul><li>Impacts on businesses, transportation, private & public sector </li></ul></ul><ul><ul><li>NFPA business and technical activities impacted </li></ul></ul><ul><ul><li>Absenteeism exceeds 25% for weeks </li></ul></ul><ul><ul><li>Rolling absences stretch into months </li></ul></ul>
  4. 4. Scenario 1 <ul><li>Work in Office (cont’d) </li></ul><ul><ul><li>Constituents and customers impacted </li></ul></ul><ul><ul><li>NFPA operations are slowed </li></ul></ul><ul><ul><li>NFPA offices remain open </li></ul></ul>
  5. 5. Scenario 2 <ul><li>Remote Work </li></ul><ul><ul><li>Sustained absenteeism exceeding 50% for weeks </li></ul></ul><ul><ul><li>Difficulty in sustaining NFPA operations and keeping buildings open </li></ul></ul><ul><ul><li>Businesses in the area having to scale back operations or close </li></ul></ul><ul><ul><li>NFPA business and U.S. economy severely impacted </li></ul></ul><ul><ul><li>NFPA closes its offices and employees work from home as assignments allow </li></ul></ul>
  6. 6. Critical Resources <ul><li>People </li></ul><ul><ul><li>Protect employees </li></ul></ul><ul><ul><li>Identify critically essential staff/roles </li></ul></ul><ul><li>Facilities </li></ul><ul><ul><li>Maintain buildings - useable and safe </li></ul></ul><ul><ul><li>Coordinate with contractors – cleaning, security, food, IKON, etc. </li></ul></ul><ul><li>Systems </li></ul><ul><ul><li>Security, fire protection, HVAC, etc. </li></ul></ul><ul><ul><li>Computers, servers, communications, etc. </li></ul></ul><ul><ul><li>Payroll </li></ul></ul>
  7. 7. Business Continuity <ul><li>IS Business Continuity Plan </li></ul><ul><li>Backup persons identified for critical operational roles – Building, IS, Payroll, etc. </li></ul><ul><li>Cross train for critical responsibilities </li></ul><ul><li>Provide equipment for essential employees to work remotely including Citrix training </li></ul><ul><li>Establish chains of command in departments and backup personnel for essential functions </li></ul>
  8. 8. Communication <ul><li>Emergency Communication System </li></ul><ul><ul><li>Personal contact information – up to 6 entries </li></ul></ul><ul><ul><li>Ability to contact employees at work, home or while traveling on business </li></ul></ul><ul><li>Crisis Communication & Public Information Plan </li></ul><ul><ul><li>Message development & delivery </li></ul></ul><ul><ul><li>Internal & external </li></ul></ul><ul><li>Communicate with vendors, members, constituents and tenants </li></ul>
  9. 9. Protecting Employees <ul><li>Provide pandemic information via brochures, the Intranet, and links </li></ul><ul><li>Use signage and provide hand sanitizers in restrooms and public areas to promote good hygiene </li></ul><ul><li>Make available vaccination programs at work as appropriate </li></ul><ul><li>Masks will be available </li></ul>
  10. 10. Protecting Employees <ul><li>Sick children should not be brought into the workplace </li></ul><ul><li>If schools are closed during the flu season, children are not to be brought into the workplace </li></ul><ul><li>Maintain EAP access 24/7 </li></ul><ul><li>Special issues or concerns to HR </li></ul>
  11. 11. Policies <ul><li>Sick time benefit </li></ul><ul><ul><li>Continue to apply NFPA’s liberal sick time policy. </li></ul></ul><ul><ul><li>Sick time is to be used by employees who are ill or who are caring for a spouse, same-sex partner or dependent child who is sick. </li></ul></ul><ul><li>Flextime </li></ul><ul><ul><li>Flextime policies are unchanged. </li></ul></ul>
  12. 12. Policies <ul><li>Sick employees </li></ul><ul><ul><li>Employees who appear ill, or become ill at work, will be sent home. </li></ul></ul><ul><ul><li>Employees who have had the flu are advised to stay home until the symptoms have subsided and there has not been a fever for 24 hours after ending the use of fever-reducing medications. </li></ul></ul>
  13. 13. Policies <ul><li>Telecommuting </li></ul><ul><ul><li>Policies for telecommuters will remain unchanged. </li></ul></ul><ul><li>Travel </li></ul><ul><ul><li>We will follow CDC guidelines and bulletins for business travel restrictions. </li></ul></ul><ul><ul><li>We will follow CDC guidelines for employees returning from seriously infected regions returning to work. </li></ul></ul>
  14. 14. Information Sources <ul><li> </li></ul><ul><li> </li></ul><ul><li> </li></ul><ul><li> </li></ul>