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Practical Preservation
for Everyone
Why Digital Preservation Matters to you
and your community
November 20, 2015
Flagstaff...
Digital Preservation
©RaimondSpekking/CCBY-SA3.0(viaWikimediaCommons)
"Wikimedia Foundation Servers-8055 08" by Victorgrig...
Image from Mars taken by the Viking 2 lander
How?
oObsolescence (ability to access)
oDamage
oUser errors
oEquipment malfunctions
oCyber attacks or virus
It can Happen to You…
and Me
Take Action
Identify, Organize, and Describe - avoid
loss
Convert - fight obsolescence
Be secure - prevent attacks, damage...
Identify Why Preservation
digitalpreservation.gov/multimedia/videos/personalarchiv
OrganizeMain Archive
Title Creator Dates Location Subjects
The Usual Suspects
Describe
20100228_HarpMatt.jpg
(yyyymmdd_LastFirst.ext)
20120701_HarpMatt_ALA_001.jpg
(yyyymmdd_Name_Place.ext)
separate_with-dashe...
Be Consistent
Abbreviation Meaning
AZ Arizona
C Conference
P Presentations
N Notes
File Name Meaning
20151119_AZ-C-P-N_01....
Transfer and Convert
accessible sharable
usableimage: Why Preservation Matters
digitalpreservation.gov/multimedia/videos/p...
Recommended Formats
• Video: MOV, MPEG, MP4
• Audio: WAV, MP3
• Images: TIFF, JPEG
• Text: PDF, ASCII, RTF
Security
https://blog.knowbe4.com/bid/386493/And-in-THIS-corner-we-have-Dave
The Backup Plan
Original
External
Local
External
Remote
I LOVE IT WHEN A BACKUP PLAN
COMES TOGETHER
Remember…
Action Fights
• Identify, Organize,
and Describe
• Transfer and
Convert
• Be Secure
• Back it up - 3
places
Loss...
THANKS
Matthew Harp
Digital Projects Librarian
ASU Libraries
mharp@asu.edu
Sam Dyal
Engineering and Data
Services Libraria...
References
• BLAKESLEE, B. S. (1990, ). Lost on earth: Wealth of data found in space: Scientists struggle to
extract celes...
References
Preservation File Formats
Long-Term File Formats (Stanford)
https://lib.stanford.edu/data-management-services/f...
Practical Preservation for Everyone: Why Digital Preservation Matters to you and your community
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Practical Preservation for Everyone: Why Digital Preservation Matters to you and your community

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Presenters: Matthew Harp (Digital Projects Librarian, ASU Libraries) and Samuel Dyal (Engineering and Data Services Librarian, ASU Libraries)

Program Description: Digital technology has enabled us to record and share our memories and histories faster and in greater numbers than imagined previously. However digital files rely on hardware, software, and descriptive information to be used. As formats change and equipment to read them goes out of use we are all challenged to connect our present to our future. How long do you want your digital files to last? Decades or even a few years from now will you still be able to access and enjoy those pictures, documents and other digital items you create today? Libraries, museums and archives spend countless hours and resources preserving physical items from the past and present, but may be forfeiting the longevity of our digital work and connecting to future generations through unintended neglect. Using practical examples and employing best practices of research institutions, participants will learn important first steps to digital preservation including the importance of metadata to personal history, recommended file formats, and approaches they can immediately use to ensure the work they create today will still be enjoyed tomorrow. Help yourself, your organization, and your patrons continue to connect their digital heritage to the generations yet to come.

Presented at the AzLA 2015 Annual Conference

Published in: Technology
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Practical Preservation for Everyone: Why Digital Preservation Matters to you and your community

  1. 1. Practical Preservation for Everyone Why Digital Preservation Matters to you and your community November 20, 2015 Flagstaff, AZ Presented by Sam Dyal and Matthew Harp
  2. 2. Digital Preservation ©RaimondSpekking/CCBY-SA3.0(viaWikimediaCommons) "Wikimedia Foundation Servers-8055 08" by Victorgrigas - Own work. Licensed under CC BY-
  3. 3. Image from Mars taken by the Viking 2 lander
  4. 4. How? oObsolescence (ability to access) oDamage oUser errors oEquipment malfunctions oCyber attacks or virus
  5. 5. It can Happen to You… and Me
  6. 6. Take Action Identify, Organize, and Describe - avoid loss Convert - fight obsolescence Be secure - prevent attacks, damage Back up Plan - save copies in multiple places
  7. 7. Identify Why Preservation digitalpreservation.gov/multimedia/videos/personalarchiv
  8. 8. OrganizeMain Archive
  9. 9. Title Creator Dates Location Subjects The Usual Suspects Describe
  10. 10. 20100228_HarpMatt.jpg (yyyymmdd_LastFirst.ext) 20120701_HarpMatt_ALA_001.jpg (yyyymmdd_Name_Place.ext) separate_with-dashes_004.ext Filenames IMG_2611.jpg #@$ !.^ Feb 21’ Matt Harp’s.ext 07.12 MH 1.ext 20120712 subject/title 4.ext
  11. 11. Be Consistent Abbreviation Meaning AZ Arizona C Conference P Presentations N Notes File Name Meaning 20151119_AZ-C-P-N_01.ppt YYYYMMDD_location-Event-Type_Version Guide
  12. 12. Transfer and Convert accessible sharable usableimage: Why Preservation Matters digitalpreservation.gov/multimedia/videos/personalarchiving.html
  13. 13. Recommended Formats • Video: MOV, MPEG, MP4 • Audio: WAV, MP3 • Images: TIFF, JPEG • Text: PDF, ASCII, RTF
  14. 14. Security
  15. 15. https://blog.knowbe4.com/bid/386493/And-in-THIS-corner-we-have-Dave
  16. 16. The Backup Plan Original External Local External Remote
  17. 17. I LOVE IT WHEN A BACKUP PLAN COMES TOGETHER
  18. 18. Remember… Action Fights • Identify, Organize, and Describe • Transfer and Convert • Be Secure • Back it up - 3 places Loss, deletion Obsolescence Cyber attacks Damage
  19. 19. THANKS Matthew Harp Digital Projects Librarian ASU Libraries mharp@asu.edu Sam Dyal Engineering and Data Services Librarian ASU Libraries samuel.dyal@asu.edu
  20. 20. References • BLAKESLEE, B. S. (1990, ). Lost on earth: Wealth of data found in space: Scientists struggle to extract celestial images imprisoned on fragile, unlabeled tapes. lost on earth: A wealth of data found in 30 years in space.The New York Times. • Personal Archiving, Preserving Your Digital Memories, Library of Congress, http://digitalpreservation.gov/personalarchiving Research Data Preservation Instruction Modules • New England Collaborative Data Management Curriculum: http://library.umassmed.edu/necdmc/modules • DataONE education modules: https://www.dataone.org/education-modules
  21. 21. References Preservation File Formats Long-Term File Formats (Stanford) https://lib.stanford.edu/data-management-services/file-formats Sustainability of Digital Formats, Planning for Library of Congress Collections http://www.digitalpreservation.gov/formats/fdd/browse_list.shtml Get Involved and learn more about all of preservation ALA Preservation Week http://www.ala.org/alcts/preservationweek

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