C:\fakepath\licensing 071210


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C:\fakepath\licensing 071210

  1. 1. Licensing Negotiations Mary Fran Prottsman, MLn, AHIP Associate Director, Collection Rsces University of Southern California Health Science Libraries
  2. 2. Definition <ul><li>A license agreement is a contract that you negotiate with a publisher or vendor before finalizing the purchase of an online product. </li></ul><ul><li>It details the provider's responsibilities and your own and defines the ways in which your patrons may use the product. </li></ul>
  3. 3. Negotiations <ul><li>Licenses are negotiable . </li></ul><ul><li>The license that the vendor provides is not set in stone . Your institution may suggest changes . </li></ul><ul><li>The give and take between the vendor and customer could take weeks </li></ul>
  4. 4. Legal Counsel <ul><li>While your institution’s legal counsel will review the license for approval before signature, you should also review the license for components unique to libraries with which the counsel may not be aware such as the importance of allowing for interlibrary loans and walk-in traffic. </li></ul>
  5. 5. Signatures <ul><li>Licenses are usually signed by administrative personnel who have oversight for the library or are in the purchasing department. </li></ul><ul><li>Some companies will not invoice you for a product until you have submitted a signed license to them. </li></ul>
  6. 6. Pricing Models <ul><li>Pricing models vary and may be based upon: </li></ul><ul><ul><li>FTEs </li></ul></ul><ul><ul><li>Carnegie classification </li></ul></ul><ul><ul><li>Concurrent users </li></ul></ul><ul><ul><li>Number of years licensed </li></ul></ul>
  7. 7. Bundled Agreements <ul><li>Are generally less expensive than individual title prices </li></ul><ul><li>Must be carefully examined to determine the cost/use </li></ul>
  8. 8. Consortial Agreements <ul><li>Consortial agreements take advantage of economies of scale and are generally less expensive than single library agreements. </li></ul><ul><li>NNLM RML’s are beginning to provide consortial agreements for electronic products as exemplified by the ……….. </li></ul>
  9. 9. Essential Clauses <ul><li>Indemnification -vendor does not hold library liable for claims of patent, copyright, or trade-mark infringement from third parties not part of license </li></ul><ul><li>Double indemnification-neither vendor nor library holds one another liable </li></ul><ul><li>Privacy of use data </li></ul>
  10. 10. Essential Clauses <ul><li>Force majeur- not liable for delays or defaults caused by anything outside one’s control such acts of God, forces of nature, wars </li></ul><ul><li>Intellectual property warranty that vendor has copyright to all materials </li></ul>
  11. 11. Essential Clauses <ul><li>Quality of service-24/7 server access and customer support </li></ul><ul><li>Funding contingencies </li></ul><ul><li>Authorized users-define including walk-ins @ public access terminals & interlibrary loans </li></ul>
  12. 12. Prohibited Clauses <ul><li>Adhering to law of other states </li></ul><ul><li>Mandatory or binding arbitration </li></ul>
  13. 13. Undesirable Clauses <ul><li>Limited liability </li></ul><ul><li>Late payment clause </li></ul><ul><li>Automatic renewal </li></ul><ul><li>Non-disclosure </li></ul>
  14. 14. Desirable Clauses <ul><li>COUNTER compliant statistics </li></ul><ul><li>Perpetual access-after license ends </li></ul><ul><li>Archival access-to backfiles </li></ul><ul><li>Remote access-offsite </li></ul>
  15. 15. Desirable Clauses <ul><li>Content </li></ul><ul><ul><li>Complete-all editorial content of print counterpart </li></ul></ul><ul><ul><li>Availability-server available 24/7 or x% downtime </li></ul></ul>