XLhub Application Examples

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This slideshow illustrates the advantages of using xlhub for applications such as budgeting and forecasting.

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  • Let’s look at common planning scenario:We have regional teams that update their Sales ForecastThese regional forecasts are consolidated into a Global Sales Forecast for the companyAlso, the Manufacturing team updates their Production Plan, showing what products are planned for production in each factoryThe Sales & Operations Planning team has to compare the Global Sales Forecast with the available Production Capacity, and decide on an optimal allocation of products and production volumeFinance takes the Sales & Operations Plan, and generates a Revenue Forecast.Based on the decisions made in the Sales & Operations Plan, the Manufacturing and Sales teams adjust their forecast.
  • XLhub Application Examples

    1. 1. xlhubApplication Examples<br />January 2010<br />
    2. 2. The slide show illustrates using xlhub for:<br />Budgeting<br />Forecasting<br />
    3. 3. Budgeting With xlhub<br />
    4. 4. Quarterly Budgeting Process<br />Department<br />Heads<br />Request<br />Finance<br />Analyze<br />Consolidate<br />Publish<br />CFO<br />Approve<br /><ul><li>An Excel budget template is provided to each department.
    5. 5. The departments enter their budget request in the template.</li></li></ul><li>Budget Template<br />
    6. 6. Marketing<br />R&D<br />Manufacturing<br />3/2/2010<br />6<br />Metric-X Confidential<br />Today’s Process<br />Departments enter their budgets in separate Excel sheets<br />
    7. 7. Marketing<br />R&D<br />Manufacturing<br />3/2/2010<br />7<br />Metric-X Confidential<br />Today’s Process<br />The individual sheets are emailed to the Finance department<br />Finance<br />
    8. 8. 3/2/2010<br />8<br />Metric-X Confidential<br />Today’s Process<br />Finance combines the spreadsheets together and analyzes the request.<br />Also compares the requested amount with the previous actuals, as well as any plan or targets.<br />Marketing<br />Amount Requested<br />Actual Spend<br />Amount Approved<br />Plan<br />R&D<br />Finance<br />Manufacturing<br />
    9. 9. 3/2/2010<br />9<br />Metric-X Confidential<br />Today’s Process<br />After the analysis, the approved amounts are communicated back to the departments. <br />Spreadsheets are manually updated.<br />Marketing<br />Amount Requested<br />Actual Spend<br />Amount Approved<br />Plan<br />R&D<br />Finance<br />Manufacturing<br />
    10. 10. 3/2/2010<br />10<br />Metric-X Confidential<br />Today’s Process<br />Challenges<br />Consolidation is done manually<br />A lot of manual data entry is required<br />Difficult to analyze data and compare with actuals<br />Difficult to view Requested, Actual, Plan and Approved Amounts side by side<br />Marketing<br />Amount Requested<br />Actual Spend<br />Amount Approved<br />Plan<br />R&D<br />Finance<br />Manufacturing<br />
    11. 11.
    12. 12.
    13. 13.
    14. 14. With xlhub, spreadsheet data is written to a database<br />No manual entries required<br />No emailing spreadsheets<br />Finance<br />xlhub<br />Marketing<br />R&D<br />Manufacturing<br />3/2/2010<br />14<br />Metric-X Confidential<br />
    15. 15. Consolidation is performed at the push of a button<br />Actuals can be pulled from the accounting system<br />Finance<br />xlhub<br />Marketing<br />R&D<br />Manufacturing<br />3/2/2010<br />15<br />Metric-X Confidential<br />Accounting System<br />
    16. 16. Rich reporting and analysis capabilities are available<br />Previous versions can be compared, and the change history is easy to get to<br />Finance<br />xlhub<br />Marketing<br />R&D<br />Manufacturing<br />3/2/2010<br />16<br />Metric-X Confidential<br />Accounting System<br />
    17. 17. Benefits<br />Simple consolidation<br />No re-entering data in spreadsheets<br />Powerful reporting and analysis capability<br />Easily view Requested, Actual, Plan and Approved Amounts<br />xlhub<br />Finance<br />Marketing<br />R&D<br />Manufacturing<br />3/2/2010<br />17<br />Metric-X Confidential<br />Accounting System<br />
    18. 18. Actuals are obtained from the Accounting System<br />Budget amounts are stored in spreadsheets<br />Accounting System<br />
    19. 19. Summary<br />With xlhub companies can retain their current Excel based budgeting process, while gaining these benefits:<br />Version Control: Easily recall previous versions of the budget <br />Audit Trail: Track who changed which cell<br />Consolidation: Merge data from multiple spreadsheets<br />System Integration: Combine data from accounting system and spreadsheets for richer analysis<br />
    20. 20. Forecasting With xlhub(Supply – Demand Planning Example)<br />
    21. 21. Scenario:<br />Sales teams collaborate to create a global Sales Forecast<br />Manufacturing team provides the Manufacturing Forecast<br />The Supply and Demand data is analyzed <br />Allocation decisions are made<br />The Sales and Manufacturing teams are guided to adjust their plans<br />xlhub<br />Illustration: Supply-Demand Planning<br />3/2/2010<br />21<br />Metric-X Confidential<br />
    22. 22. 3/2/2010<br />Metric-X Confidential<br />22<br /><ul><li>Existing spreadsheets can be “hub-enabled” to read/write from a database</li></li></ul><li>3/2/2010<br />Metric-X Confidential<br />23<br /><ul><li>Audit Trail is maintained on data that is changed</li></li></ul><li>3/2/2010<br />Metric-X Confidential<br />24<br /><ul><li>Changes can be easily identified</li></li></ul><li>American Sales<br />Global Sales<br />European Sales<br />3/2/2010<br />25<br />Metric-X Confidential<br />Today’s Process<br /><ul><li>Each team uses spreadsheets to maintain their data
    23. 23. The spreadsheets are emailed each month for creating the global forecast</li></li></ul><li>American Sales<br />Global Sales<br />European Sales<br />Manufacturing<br />3/2/2010<br />26<br />Metric-X Confidential<br />Today’s Process<br /><ul><li>The Global Sales forecast is created manually in a spreadsheet
    24. 24. The Production forecast is prepared by the Manufacturing department (in a spreadsheet)</li></li></ul><li>Today’s Process<br /><ul><li>The Sales and Production data is analyzed to identify gaps between demand and supply
    25. 25. Revenue is also analyzed</li></ul>Finance<br />American Sales<br />Global Sales<br />European Sales<br />Supply – Demand Analysis<br />Manufacturing<br />3/2/2010<br />27<br />Metric-X Confidential<br />
    26. 26. Today’s Process<br /><ul><li>Revisions to the plan are communicated back to the sales and manufacturing teams</li></ul>Finance<br />American Sales<br />Global Sales<br />European Sales<br />Supply – Demand Analysis<br />Manufacturing<br />3/2/2010<br />28<br />Metric-X Confidential<br />
    27. 27. Challenges With Manual Process<br />Do we have the latest data?<br />What changed since the last version?<br />Who changed the these numbers?<br />How does last month’s forecast compare to the actual sales?<br />Can I make a last-minute change?<br />3/2/2010<br />Metric-X Confidential<br />29<br />
    28. 28. xlhub<br />American Sales<br />European Sales<br />3/2/2010<br />30<br />Metric-X Confidential<br />With xlhub<br /><ul><li>With xlhub, each team writes their spreadsheet data to a database
    29. 29. The data can be pulled into other spreadsheets for analysis</li></li></ul><li><ul><li>Changes can be saved back to the database to automatically update other spreadsheets</li></ul>Finance<br />xlhub<br />American Sales<br />Global Sales<br />European Sales<br />Supply – Demand Analysis<br />Manufacturing<br />3/2/2010<br />31<br />Metric-X Confidential<br />
    30. 30. Finance<br />xlhub<br />American Sales<br />Global Sales<br />European Sales<br />Supply – Demand Analysis<br />Manufacturing<br />3/2/2010<br />32<br />Metric-X Confidential<br />
    31. 31. Summary<br />With xlhub companies can retain their current Excel based forecasting and planning processes, while gaining these benefits:<br />Version Control: Easily recall previous versions of the budget <br />Audit Trail: Track who changed which cell<br />Consolidation: Merge data from multiple spreadsheets<br />System Integration: Combine data from CRM, ERP systems and spreadsheets for richer analysis<br />Reduce re-entering data between spreadsheets<br />
    32. 32. For questions or comments:<br />sshah@metricx.com<br />1-248-495-4925<br />www.metricx.com<br />

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