Wide Format Scanners in Ontario - MES Hybrid

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Increasingly, wide format scanners in Ontario play an important role in document management for a variety of organizations. Government agencies, production facilities, hospitals, property management firms and more need an efficient way to manage wide format documents. Take a look at this presentation from Kevin D'Arcy, VP of Sales and Marketing from MES Hybrid Document Systems or visit http://www.mesltd.ca

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Wide Format Scanners in Ontario - MES Hybrid

  1. 1. Wide Format Scanners in OntarioHow to Evaluate Options and Features
  2. 2. Increasingly, wide format scanners in Ontarioplay an important role in documentmanagement for a variety of organizations.Government agencies, production facilities,hospitals, property management firms andmore need an efficient way to manage wideformat documents. Examples include maps,blueprints, schematics and other documentstypically 18 inches and larger.
  3. 3. These documents must be easy to handle duringnormal work functions, especially if they’re used inconjunction with smaller documents. And, they mustbe incorporated into the organization’s documentmanagement system.The logical answer is to use a wide format scanner todigitize your wide format documents and incorporatethem into your company’s document managementsystem. So, how do you evaluate wide format scannersin Ontario to make sure you get the best solution?
  4. 4. The first step is to analyze how you will be using thescanner. What document types do you expect to digitize?Once you have a good idea of your application, you canstart your analysis of features, options, pricing and more.Important Features for Wide Format Scanners in OntarioAs you can expect, a variety of wide format scanners exist.Therefore, it’s important to take the time to evaluate whatexactly you’ll need and won’t need in your solution. Thingslike image quality, speed and price are premier decision-making points.
  5. 5. Image Quality. “Dots per inch,” or DPI, is usedto define image resolution and quality. Thehigher the DPI, the more detailed the scannedimage will be. Wide format scanners inOntario typically have DPIs in the 400 to 1200range, with 600 DPI being the most commonlyselected resolution. Experts believe a 600 dpioptical resolution would be sufficient toproduce quality CAD, GIS and map documents.
  6. 6. DPI is an important consideration, especially ifyou’re scanning detailed documents such asCAD drawings. You need to determine thetypes of documents you’ll be scanning, thenlook at the level of detail in those documents.Therefore, a basic guideline is the more detailyou have, the higher resolution you need inwide format scanners in Ontario to get aquality result.
  7. 7. Another consideration when considering resolution isthe file size produced. The higher the resolution, thelarger the digital file will be. So, it’s important not tobuy a higher resolution scanner than what you’llactually need.For example, a CAD drawing scanned in color at 1200dpi would produce a monstrous 6.2 gigabyte file.Managing and storing these huge document files canbe inefficient and defeat the purpose of using wideformat scanners in Ontario. Also, you need to makesure the computer the scanner is connected to ispowerful enough to manage those huge files.
  8. 8. Speed. If your application is an office environment,you may be able to make a trade-off between anotherfeature, such as price. However, if you will beoperating a high volume scanning operation, like aservice bureau, speed will obviously be an importantconsideration.Whatever operation you have, you want the speed ofwide format scanners in Ontario to be enough so itdoesn’t catch production bottlenecks. Speed ismeasured in inches per second with scanner widthsranging from 24 to 54 inches.
  9. 9. And, if you have to scan lots of documents at onetime, you’ll want a batch scanning feature. Youdon’t want to have to stop to scan eachdocument individually.Price. Almost all purchasing decisions comedown to pricing. With a wide variety of optionsand manufacturers marketing wide formatscanners in Ontario, it’s important to make aconsistent comparison.
  10. 10. Whenever you consider price, you also need to factorinto the total cost of ownership and value criteria.When you include these things in your analysis, you’llfind the lowest price isn’t always the best deal.Total cost of ownership is a business term used todefine the total investment you’ll need to make in wideformat scanners. Your cost isn’t just the initial price,but what it will cost to operate, maintain and repairyour scanner. In addition, if the reliability of yourscanner isn’t the greatest, you’ll have a cost associatedwith the lack of productivity.
  11. 11. Value comes into play when you’re calculating the varioustrade-offs associated with wide format scanners. A lowerpriced scanner may be manufactured with lower qualityparts. In this case, your costs you less to buy the scanner.But, you might end up paying more over time because ofrepair and replacement of parts.When you make your purchase decision for wide formatscanners in Ontario, it boils down to weighing severalfactors that are important to you and your application.When you determine what’s most important, you can thenbegin evaluating different vendors and models to get theright fit.
  12. 12. Kevin DArcy is VP of Sales and Marketing forMES Hybrid Document Systems, Ontariosleading document scanning and documentmanagement supplier. For more informationabout Wide Format Scanners in Ontario, visithttp://www.mesltd.ca/.

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