Document Management in       OntarioThe Positive Impact on Accounts            Payable
• Document management in Ontario allows  organizations to capitalize on solutions that  eliminate unnecessary cost and add...
• By eliminating paper and simplifying the  invoice approval process, business can save  money.• The superiority of electr...
The High Cost of Maintaining Manual Accounts  Payable• Each time you purchase something on credit,  you create an account ...
• To get these discounts, companies must  process invoices and send payment to the  vendor in as little as 10 days.• Proce...
• The manual steps in a paper-based system for  document management in Ontario can cause  the invoicing process to take up...
• Businesses typically process invoices tied to a  purchase order.• However, it’s not uncommon for some invoices  not to o...
• When purchases are made without purchase  orders, the accounts payable department  usually doesn’t know the invoice exis...
• When invoice discrepancies arise, resolution  involves back and forth communications  among suppliers and internal depar...
• The benefits of document management for  accounts payable are quite evident.• By streamlining and automating the entire ...
Specific benefits for document management in Ontario  include:• Replacing costly, error-prone paper processes with  automa...
• Eliminating invoice delays and automating  document routing• Optimizing approvals, payment cycles and  reporting• Automa...
• Implementing document management in  Ontario leads to higher performance levels for  your business.• When you replace a ...
• Kevin DArcy is VP of Sales and Marketing for  MES Hybrid Document Systems, Ontarios  leading document scanning and docum...
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MES Hybrid - Document Management in Ontario - The Positive Impact on Accounts Payable

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Kevin D'Arcy is VP of Sales and Marketing for MES Hybrid Document Systems, Ontario's leading document scanning and document management supplier. For more information about Document Management in Ontario, visit http://www.mesltd.ca/service.html?id=10

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MES Hybrid - Document Management in Ontario - The Positive Impact on Accounts Payable

  1. 1. Document Management in OntarioThe Positive Impact on Accounts Payable
  2. 2. • Document management in Ontario allows organizations to capitalize on solutions that eliminate unnecessary cost and add value.• Document management impacts many departments and functions within a company, including accounts payable.• For example, you can automate accounts payable so you process a greater number of invoices within shorter time periods.
  3. 3. • By eliminating paper and simplifying the invoice approval process, business can save money.• The superiority of electronic processes over paper processes is a widely accepted concept.• However, the migration to document management solutions in Ontario has not been as obvious as you would expect.
  4. 4. The High Cost of Maintaining Manual Accounts Payable• Each time you purchase something on credit, you create an account payable for your business.• Typically, you owe the amount taken on credit to your supplier within 30 days.• But, if you pay early, vendors frequently will give cash incentives in the form of discounts.
  5. 5. • To get these discounts, companies must process invoices and send payment to the vendor in as little as 10 days.• Processing invoices in such a short period is very difficult for many accounts payable departments.• Their document management in Ontario may not be capable of quick turn-arounds, especially if it’s a manual system.
  6. 6. • The manual steps in a paper-based system for document management in Ontario can cause the invoicing process to take upwards of 30 days.• The accounts payable process could be further hindered in the following situations:
  7. 7. • Businesses typically process invoices tied to a purchase order.• However, it’s not uncommon for some invoices not to originate from a purchase order.• When a purchase order has been issued, accounts payable staff still needs to make sure the line items agree.• When the paper invoice arrives, it gets keyed into the system and is matched line-by-line against the purchase order.
  8. 8. • When purchases are made without purchase orders, the accounts payable department usually doesn’t know the invoice exists until it shows up.• Because no prior approval took place, these invoices must be routed through a separate approval process.
  9. 9. • When invoice discrepancies arise, resolution involves back and forth communications among suppliers and internal departments before they can be processed through document management in Ontario.• The additional processing time adds costs and time. In fact, many companies require dedicated staff just to resolve invoicing disputes.
  10. 10. • The benefits of document management for accounts payable are quite evident.• By streamlining and automating the entire process, document management eliminates the high overhead and delays associated with manual paper processing.• Your business operates in a much more cost and time efficient manner.
  11. 11. Specific benefits for document management in Ontario include:• Replacing costly, error-prone paper processes with automated records management• Capitalizing on vendor discounts and avoiding late fees• Improving vendor relationships and increasing favorable terms• Resolving vendor disputes instantly with supporting documents easily retrieved• Providing flexibility to submit invoices in various formats
  12. 12. • Eliminating invoice delays and automating document routing• Optimizing approvals, payment cycles and reporting• Automating invoice and check match ups• Removing the need for additional staffing with volume increases• Facilitating audits with quicker access to needed documents and transaction histories
  13. 13. • Implementing document management in Ontario leads to higher performance levels for your business.• When you replace a manual process with an electronic one, you get a better managed, more efficient and increasingly profitable business operation.
  14. 14. • Kevin DArcy is VP of Sales and Marketing for MES Hybrid Document Systems, Ontarios leading document scanning and document management supplier. For more information about Document Management in Ontario, visit http://www.mesltd.ca/service.html?id=10

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