Successfully reported this slideshow.

Public sector presentation final

883 views

Published on

Published in: Technology, Business
  • Be the first to comment

  • Be the first to like this

Public sector presentation final

  1. 1. BOOST PRODUCTIVITY AND DRIVE EFFICIENCY THROUGH ONLINE COLLABORATION PAUL BAMFORTH| COUNTRY MANAGER | 2013-04-30
  2. 2. 3 PILLARS TO ORGANISATION SUCCESS INFORMATION MANAGEMENT COMMUNICATION PROJECT MANAGEMENT
  3. 3. KEY IT TRENDS EFFICIENCY HIGHER PRODUCTIVITY DEMAND INCREASED COMPETITION ECOSYSTEMS PARTNERS STAKEHOLDERS MULTIPLE TEAMS INTERNALLY EXTERNALLY GLOBALISATION CONSUMERISATION OF IT CLOUD ADOPTION CLOUD ADOPTION MOBILITY SECURITY MOBILITY MOBILITY SE ECURITY CONSUMERISATION OF IT CLOUD ADOPTION GLOBALI SECURITY CONSUMERISATION OF IT MOBILITY GLOBALISATION MOBILITY CLOUD ADOPTION SECURITY CONSUMERISATION OF GLOBALISATION CLOUD ADOPTION MOBILITY SECURITY IT SEC
  4. 4. MULTIPLE TEAMS INTERNALLY EXTERNALLY BUSINESS TRENDS AND CHALLENGES EFFICIENCY HIGHER PRODUCTIVITY DEMAND INCREASED COMPETITION ECOSYSTEMS PARTNERS STAKEHOLDERS
  5. 5. SOCIAL BUSINESS TODAY’S WAY OF DOING BUSINESS
  6. 6. A SOCIAL ORGANISATION COLLABORATES TAKES RAPID DECISIONS CREATES TRANSPAREN HAS HIGH INNOVATION CREATES HAS HIGH INNOVATION HAS COLLABORATES ACROSS BOUNDARIES TAKES RAPID DECISIONS HIGH TAKES RAPID DECISIONS COLLABORATES ACROSS BOUND ARIES HAS HIGH INNOVATION CREATES TRANSPARENCY COLLA BORATES ACROSS BOUNDARIES HAS HIGH INNOVATION TAKES RAPID DECISIONS CREATES TRANSPARENCY HAS HIGH INNOVA
  7. 7. OPENNESS TO CHANGE NEW SOCIAL COMMUNICATION TOOLS NEW MANAGEMENT MINDSET TO BECOME A SOCIAL ORGANISATION YOU NEED:
  8. 8. WHY BECOME A SOCIAL ORGANISATION? McKinsey Global Institute, The rise of the networked enterprise: Web 2.0 finds its payday, December 2010. Access to knowledge Customer satisfaction Innovation Employee satisfaction Partner satisfaction Revenue Time to market Product Development Travel 35% 20%20%20% 18%15% -20%-20%-15%
  9. 9. PROJECTS IT´S THE WAY WE HAVE TO WORK TODAY
  10. 10. A PROJECT IS A TEMPORARY SOCIAL SYSTEM Understand how people are motivated Work towards a common goal Collaboration in the heart of project management
  11. 11. PROJECTPLACE TODAY’S SOCIAL COLLABORATION TOOL
  12. 12. DOCUMENT COLLABORATION PROJECT MANAGEMENT COMMUNICATION PROJECTPLACE Social Collaboration in the Cloud
  13. 13. DOCUMENT COLLABORATION PROJECT MANAGEMENT COMMUNICATION PROJECTPLACE Project Management SOCIAL DYNAMICS THROUGHOUT THE SERVICE MOBILE ACCESS FROM IPHONE, IPAD AND ANDROID SECURE ACCESS AND STORAGE OF DATA
  14. 14. 1. ROLLING-WAVE PLANNING JIT, eliminate waste, adapt, plan to learn 2. LEAN, AGILE & KANBAN Visualize Workflows, Control through Transparency, Kanban-inspired visual management tools 3. CUSTOMER-CENTRIC Stakeholder involvement increases perceived project value 4. ACTIVITY STREAMS New social technology can be used to shape effective behaviour. Why is this working? We are made for collaboration! 5. SOCIAL There is no turning back, PM best practice and theory will be based on behaviour science + new collaborative technology. It may not be labeled social, but it will be more social than ever. 5 NEW PROJECT BUZZWORDS
  15. 15. What is a kanban board? Kanban is derived from the Japanese words: kan = visual signal, ban = card
  16. 16. Lean and Kanban is spreading from production and product development to many industries and business areas.
  17. 17. The Digital Kanban Board - The most important Project Management Tool
  18. 18. • KANBAN IS VISUALIZING WORK AND LIMIT WORK-IN-PROGRESS. • VISUALISING WORK ALLOWS US TO TRANSFORM OUR CONCEPTUAL AND THREATENING WORKLOAD INTO AN ACTIONABLE, CONTEXT- SENSITIVE FLOW. (WE SEE WHAT WE ARE DOING.) • LIMITING OUR WORK-IN- PROGRESS HELPS US COMPLETE WHAT WE START AND UNDERSTAND THE VALUE OF OUR CHOICES. VISUALIZATION ACCELERATES LEARNING AND THE ABILITY TO PRIORITIZE
  19. 19. COLLABORATIVE PLANNING REINFORCES EFFICIENT PROJECT BEHAVIOUR Group psychology and modern behaviour science can explain why!
  20. 20. CONTROL THROUGH TRANSPARENCY IS A KEY PRINCIPLE WITHIN LEAN, AGILE AND SOCIAL BUSINESS TRANSPARENCY PROVIDES MANAGEMENT CONTROL WITH LESS OVERHEAD
  21. 21. PROJECTPLACEKANBAN BOARDS -AKANBAN-INSPIREDTOOLFORVISUALCOLLABORATIVEPLANNING • Visual Collaborative Planning • Enabled by new technology • Adding social features to the board
  22. 22. COLLABORATIVE PLANNING Manage commitments Create transparency Engage stakeholders
  23. 23. ROLLING-WAVEPLANNINGINTEGRATINGTHREEVISUALCOLLABORATIVEPLANNINGTOOLS Project Complexity Deliverables/Milestones Gantt Chart Kanban Boards
  24. 24. ROLLING-WAVEPLANNINGWITH INTERACTIVETIMELINES&KANBANBOARDS
  25. 25. DOCUMENT COLLABORATION PROJECT MANAGEMENT COMMUNICATION • Sharing, reviews & version management • Drag ’n drop file management • MS Office & Desktop integration • Planning & work coordination • Project office support • Time & issue management • Resource management • Messaging, reporting & notifications • Web conferencing • Meeting management • Member & stakeholder management PROJECTPLACE Social Collaboration in the Cloud SOCIAL DYNAMICS THROUGHOUT THE SERVICE MOBILE ACCESS FROM IPHONE, IPAD AND ANDROID SECURE ACCESS AND STORAGE OF DATA
  26. 26. DOCUMENT COLLABORATION PROJECT MANAGEMENT COMMUNICATION PROJECTPLACE Document Collaboration SOCIAL DYNAMICS THROUGHOUT THE SERVICE MOBILE ACCESS FROM IPHONE, IPAD AND ANDROID SECURE ACCESS AND STORAGE OF DATA
  27. 27. SHARE & REVIEW DOCUMENTS With easy, document-collaboration tools, all version-managed files are stored in a single, secure, virtual workplace, easy to find, share & review. With MS integration, just drag’n drop between the project and desktop to get instant, easy access, with document- management add-ons. Work anywhere, anytime, on any device with Projectplace mobile apps. DOCUMENT COLLABORATION
  28. 28. DOCUMENT COLLABORATION PROJECT MANAGEMENT COMMUNICATION PROJECTPLACE Communication SOCIAL DYNAMICS THROUGHOUT THE SERVICE MOBILE ACCESS FROM IPHONE, IPAD AND ANDROID SECURE ACCESS AND STORAGE OF DATA
  29. 29. IMPROVE COMMUNICATION Manage meetings, communicate, hold web conferences, follow real-time conversation & activity feeds. Projectplace social communication tools encourage true, people-centric collaboration, motivating and engaging teams. Update members & stakeholders with automated progress reports and notifications. COMMUNICATION
  30. 30. COLLABORATE ONLINE Communicate, share documents and manage projects with Europe’s leading collaboration tool in the cloud.
  31. 31. BOOST PRODUCTIVITY Build high-performance teams across boundaries, and reduce costs in IT, administration and travel.
  32. 32. BUILD A SOCIAL ORGANISATION Engage employees, customers and partners with an all-in-one, truly social collaboration tool.
  33. 33. SUCCEED WITH PROJECTS Optimize your planning and encourage true, people-centric collaboration towards common goals.
  34. 34. OVER 850,000 USERS IN MORE THAN 130,000 PROJECTS
  35. 35. Public Sector Energy Professional Services Manufacturing Logistics & Transportation Health Care & Pharma Engineering & Construction Financial Services Telecom & Media
  36. 36. WHY THE SWEDISH TRANSPORT ADMINISTRATION CHOSE PROJECTPLACE? CHARLOTTA TINGSHAMMAR| 2013-04-30
  37. 37. The Swedish Transport Administration is responsible for the construction, operation and maintenance of all state owned roads and railways. They also develop long-term plans for the transport system on road, railway, sea and flight.
  38. 38. BACKGROUND Two authorities merged into one • Vägverket and Banverket merge on April 1st, 2010 Geographical spread • HQ in Borlänge and region offices in 6 cities across Sweden, Luleå, Gävle, Stockholm, Eskilstuna, Göteborg och Kristianstad Methodologies and governance • Alignment • Control and common workspace for internal collaboration and projects, Sharepoint • Enabling control and ONE common workspace for collaboration and projects with external participants
  39. 39. CHALLENGES – OVERVIEW EFFICIENCY HIGHER PRODUCTIVITY AND CONTROL STAKEHOLDER PARTNERS CONTRACTORS OWNERS MULTIPLE TEAMS INTERNAL/ EXTERNAL
  40. 40. CHALLENGES – STAKEHOLDERS • NEED TO COMMUNICATE WITH SEVERALSTAKEHOLDERS SIMULTANEOUSLY • NUMEROUSPLATFORMS FOR PROJECTS WITH EXTERNAL PARTICIPANTS • ISSUES– DIFFERENT TOOLS LACK ABILITY TO ENABLE GOOD COLLABORATION STAKEHOLDERS PARTNERS CONTRACTORS OWNERS
  41. 41. CHALLENGES – MULTIPLE TEAMS MULTIPLE TEAMS INTERNALLY EXTERNALLY • INTERNAL MS SHAREPOINT ONLY ALLOW INTERNAL USERS • BOTH INTERNAL AND EXTERNAL MEMBERS IN SERVERAL PROJECTS • SECURITY IMPOSSIBLE TO VERIFY
  42. 42. CHALLENGES – EFFICIENCY EFFICIENCY HIGHER PRODUCTIVITY AND CONTROL • NO OVERVIEW OF ALL PROJECTS WITH EXTERNAL PARTICIPANTS • NO COSTCONTROL • NO QUALITYCONTROL OF PERFORMANCE ACCORDING TO SET METHODOLOGY
  43. 43. KEY REASONS FOR CHOOSING PROJECTPLACE: • Ease-of-use • Allows simple, straight forward communication • Accessible anywhere, on any device • Consistent, integrated methodology when working with external parties. • Professional Service available to support implementation and customization • Security certified, ISO 270001 • Framework agreement for Public Sector available to speed up purchasing process and secure low cost “Focus on usability and communication vital when Trafikverket is implementing a project and collaboration tool.”
  44. 44. WEST HERTFORDSHIRE HOSPITALS NHS TRUST
  45. 45. ProjectPlace in Practice Kyle McClelland Associate Director – Strategic Developments West Hertfordshire Hospitals NHS Trust
  46. 46. Introduction • West Hertfordshire Hospitals NHS Trust – Hemel Hempstead; St Albans; Watford – Recent Major Transformative Service Change – Partnership Working • Associate Director – Strategic Developments – Strategic Projects – Major Projects – Minor Projects – Property – Space Management
  47. 47. ProjectPlace in West Herts • Initially procured to support planned £320m new build PFI Hospital – Secure/ controlled sharing of documentation with external Consultancies – Avoidance of firewall attachment size limits – Avoidance of firewall word blocker – Enabling working from home/ remote working
  48. 48. ProjectPlace in West Herts • Current Usage of ProjectPlace – Still for projects, but also replacing internal drives and reducing use of our constrained VPN – Running c30 live projects – Supporting Watford Health Campus procurement & delivery – Reducing storage volumes due to duplicated files – Allowing links in emails to large files, not the 50MB file to 3,500 people – Version management and history
  49. 49. ProjectPlace in West Herts • We’ve Seen Continuous Evolution of ProjectPlace: – ProjectPlace Plug-in – iPad/ iPhone App and recently opening in “other” Apps – Move towards “Social Networking” approach • But PP allows “take it or leave it” – Kanban Boards – SaaS model • Incremental upgrades and roll-out – “ProjectPlace Ideas” – very responsive. – Help and on-line training feedback very good
  50. 50. ProjectPlace in West Herts • Trust Evolving its Use Towards: – Rolling out as Board Papers management solution – Rolling out as a “Trust wide” document sharing platform (in preference to own shared network servers) – Licence and Trust infrastructure free VPN for remote working
  51. 51. ProjectPlace in West Herts • Our Learnings: – Some compatibility issues with older browsers • (NHS IT Programme only certified to IE7). – Successful implementations have a FULL document management protocol agreed BEFORE commencement – A system administrator is useful when the programme of projects grows
  52. 52. ProjectPlace in West Herts • In Summary: – We selected ProjectPlace as our Project ExtraNet provider in 2005 – Every 3 years we check the market – We haven’t found anything else that offers the same combination of USABLE functionality and price offered by PP
  53. 53. THANK YOU AND ANY QUESTIONS? PLEASE CONTACT ME AT PAUL.BAMFORTH@PROJECTPLACE.COM

×