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Chris Pond

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Project and Portfolio Management and Task Management in the Cloud by Chris Pond, Microsoft presenting at Bringing Projects to Life #eVa21

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Chris Pond

  1. 1. PROLIFERATION OF DEVICES AGILE PROJECT MANAGEMENT CONSUMERIZATION TRENDS IN PROJECT MANAGEMENT 67% of CIOs and IT professionals believe mobility will impact business as muchas theInternet did inthe 1990s1 Significant growthin apps for task management Rise of mixed methodology,Agile + Waterfall environments 1. CIO Insight
  2. 2. Over 20 million users of Project A user added every 20 seconds Used in over 10,000 organizations Leader in various analyst reports
  3. 3. A comprehensive PPM solution in the cloud
  4. 4. Project PPM lifecycle Execute, Manage & Deliver Ideas, Initiatives & Investments Prioritise & Select
  5. 5. Project Project Online
  6. 6. Project Project Online
  7. 7. Project Capturing initiatives & investments
  8. 8. Project Initiatives & investments support business strategies
  9. 9. Project Prioritised projects
  10. 10. Portfolio Selection – Constraints Analysis Executives can force-in certain projects that are ‘must- do’ for reasons such as legal, compliance etc. Efficient Frontier determines optimal portfolio based on constraints such as resources, tolerable risk levels, etc.
  11. 11. Portfolio Selection - Resources Screenshot from Project Online Switching to Resource Constraints will optimize portfolio selections based on resource availability
  12. 12. Easily filter dashboards based on custom fields and other criteria
  13. 13. Project Online reporting content pack in Power BI provides a strong reporting infrastructure along with native language query processing Power BI PPM content pack
  14. 14. © 2015 Forrester Research, Inc. Reproduction Prohibited 19 Value of Microsoft Office 365 PPM – Project and Portfolio Management Visibility to project performance increased after implementing Microsoft Office 365 PPM. One PMO Leader said, “We’ve been able to see a dramatic reduction in the amount of time it takes us to resolve incidents when they happen.” “All things being equal, my folks are getting 10% more milestones achieved than they were under the old system.” ~Sr. manager, global manufacturer company Cloud-based benefits including ease of scalability, leveraging Office 365 synergies, and reducing security and compliance concerns were realized. Resource management improvements on average realized by survey respondents… 13% Reduction in project labor costs 16% Reduction in the time it takes to allocate resources to projects 14% Average increase in resource utilization maximizing productivity Increased PM performance and project throughput generated $1,864,209 Improved resource management $3,103,119 $162,000 saved per year in migrating to cloud- based SaaS PPM solution saved Quantified benefits include: Reduced project budget overruns by 5%
  15. 15. © 2015 Forrester Research, Inc. Reproduction Prohibited 20 Total Economic Impact of Microsoft Office 365 PPM ROI Payback NPV 301% 6.7 months $6,273,214 Initial Year 1 Year 2 Year 3 Total Present Value Software license fees ($64,890) - ($64,890) ($64,890) ($194,670) ($167,271) Implementation costs ($990,000) ($110,000) ($110,000) ($110,000) ($1,320,000) ($1,263,554) Change management costs - ($495,000) - - ($495,000) ($450,000) Internal training costs ($205,920) - - - ($205,920) ($205,920) Total Costs ($1,260,810) ($605,000) ($174,890) ($174,890) ($2,215,590) ($2,086,745) Total Benefits $360,000 $2,209,500 $3,379,500 $4,257,000 $10,206,000 $8,359,959 Net benefits ($900,810) $1,604,500 $3,204,610 $4,082,110 $7,990,410 $6,273,214
  16. 16. NEXT WAVE OF PPM INVESTMENTS R E D E S I G N E D U S E R E X P E R I E N C E P O R T F O L I O & P R O G R A M M A N A G E M E N T F I N A N C I A L M A N A G E M E N T P L A N N E R A N D W U N D E R L I S T N A T I V E A P P S A C R O S S D E V I C E S O U T - O F - T H E - B O X R E P O R T S
  17. 17. Low Medium High Ad Hoc Teams PMO / Executives and Project Teams L E V E L O F C O M P L E X I T Y T A S K M A NA G E M E NT W O R K M A NA G E M E NT Individuals P R O J E C T P O R T F O L I O M A NA G E M E NT FOR EVERY INDIVIDUAL & TEAM
  18. 18. Design Marketing Procurement Operations Sales Accounting Facilities Support Strategy Support Sales Sales CHAOS ORGANIZED
  19. 19. Design Marketing Procurement Operations Sales Accounting Facilities Support Strategy Support Sales Sales CHAOS ORGANIZED PLANNER
  20. 20. G E T S T A R T E D Q U I C K LY W O R K T O G E T H E R W I T H O U T C H A O S A L W A Y S S T A Y I N F O R M E D
  21. 21. Planner Hub shows all of the plans you’re working on. Plan tiles showcase key metrics associated with every plan.
  22. 22. My tasks presents all tasks assigned to you, across all your plans.
  23. 23. Create a new plan with just a single click.
  24. 24. The Board view shows all of a plan’s tasks, in columns, to help keep things organized.To add a task, type a task name in the box, press Enter, and then keep typing to add the next task.
  25. 25. Add new members in a few simple clicks. Sort tasks into buckets to help break things up into departments, phases, or whatever makes the most sense.
  26. 26. Click a task to give it a due date. If the task has a start date, you can add that too. Attach files and links to tasks to make it easy for all team members to find things and collaborate.
  27. 27. Have conversations around tasks to ask questions or discuss work with the team. Add labels to tasks to drive specific attention to a certain set of tasks.
  28. 28. Group tasks by buckets, assignments, or progress for different views of your plan.
  29. 29. In the Board view, when grouped by Progress, drag tasks between the columns to change status.
  30. 30. Assign a task to someone by simply dragging their profile picture from the top right onto the task.
  31. 31. Quickly see things like who needs some help, which tasks are running late, and what’s left to do overall. The Charts view shows how your plan is progressing, with assignment details.
  32. 32. Access your plans and task assignment email notifications via any mobile device.
  33. 33. Wellingtone webinars 27th June – 1230-1330 30th June – 1230-1330 www.wellingtone.co.uk
  34. 34. Learn about our offerings http://office.com/project Stay connected Microsoft Project @Project Microsoft Project Professionals Network Sign up for partner led trial http://office.com/projectonline

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