Successfully reported this slideshow.
We use your LinkedIn profile and activity data to personalize ads and to show you more relevant ads. You can change your ad preferences anytime.
How to Develop an Internal Grant Communication Plan Michael E. Roman, MS Grant Specialist Cincinnati Children’s Hospital M...
Sometimes a grant writer’s job feels like it’s all about the…
or...
Writing
or maybe it’s about….
Funders • Local government • State government • Foundations • Corporations
*And it’s also about following the rules, sometimes appearing in very small print.
And it is about...
but.. These are all important means to an end.
The real end goal is...
Mission: • Educating people • Improving child health • Feeding people • Inspiring society
How can an internal grant communication plan further your mission?
How would you rate your current internal communications about grants?
What are some of the barriers preventing you from carrying out the internal grant communication plan you want?
If I told you (and you agree)... that an internal grant communication plan could further your mission...
...what would it be worth to you? How much would you pay for an internal grant communication plan? How much time would you...
Use Your Handout Fill in here
Let’s Start Planning
1. Who are the people that carry out your mission? *Bonus if you can write out your entire mission statement on your hando...
2. How, when & where do you communicate with those people who carry out your mission?
3. Are there new ways you would like to communicate with them?
4. What do you currently say to them?
5. What would you like to say to them that you are not already?
Another Important Reason for Grant Communication→
Grant work continuum Program staff writes grants Grant writer writes grants Manage grants and/or submissions
So how do we help everyone along the grant work continuum connect?
And how do we connect people who aren’t on the grant continuum at all?
We communicate... and with your answers to the first five questions, you’ve started your internal grant communication plan☺
Case Study Cincinnati Children’s Hospital Medical Center Division of Emergency Medicine Research Newsletter
Initial Set-up • 3 months of background research • 1.5 months of development • Delivered – Tracked – Iterated
Content - initial outline
Current Newsletter
Our Current Newsletter Overall Goal: • Produce more well-funded and well-executed research
...continued Newsletter Objectives: • Increase awareness of funding opportunities • Increase awareness of current research...
6. What might the goal of your communication plan be?
7. What objectives might you hope to accomplish?
Our Audience Faculty researchers, study staff, research administration, focus group members, 8th & 9th floor staff
Our Schedule Sent: the first Tuesday of each month Submission deadline: the last Friday of each month
8. What could your potential schedule look like?
Our Metrics Short-term • Track open rates • Track link clicks • Track email responses • Track verbal responses
Metrics (continued) Long-term • Track grants applied for • New collaborations • New grants applied for
Sample Metrics
Faculty, 26
9. What metrics might you track? ● What metrics are you already tracking that you could include?
Content
10. What content might you want to put in this communication?
11.What content do you create that you could reuse? ● What new content you create for this communication could you reuse e...
Format for Delivery We decided on an email newsletter, but you might do a paper newsletter,staff meeting notes, a bulletin...
12. How will you deliver your communication(s)?
Quick 90 second break You can take notes and add questions in the box provided below #12. 90 second countdown
Let’s share some thoughts
Tools • Goo.gl - link tracking • Piktochart.com - charts • Google Alerts - news tracking • Mailchimp - email newsletter • ...
Final Tips
Develop a Plan ...and write it down. Develop a Routine ...and write it down.
Sample - standard colors
Sample - report creation
Sample - more formal guide
Conclusion Use your communication plan to… • Highlight grant successes • Share current progress on grants • Announce grant...
Thank you for attending! Please contact me with any questions as you start the process. Michael Roman Cincinnati Children’...
Internal grant communication plan - Michael Roman
Internal grant communication plan - Michael Roman
Upcoming SlideShare
Loading in …5
×
Government & Nonprofit
1,221 views
Feb. 04, 2015

Internal grant communication plan - Michael Roman

We all know the importance of providing timely and informative communications to our funders, but what about providing that same level of communication to our internal staff and volunteers? In this session you will learn how to develop an internal grant communication plan for your small to large organization. There are at least five reasons this can be beneficial to your grant program. Walk away from this session with a sample project timeline, a sample communication plan outline, a sample internal newsletter, at least three different free tools to help you with your newsletter, and many other practical ideas.

no profile picture user

  • Login to see the comments

Internal grant communication plan - Michael Roman

  1. 1. How to Develop an Internal Grant Communication Plan Michael E. Roman, MS Grant Specialist Cincinnati Children’s Hospital Medical Center Welcome!
  2. 2. Sometimes a grant writer’s job feels like it’s all about the…
  3. 3. or...
  4. 4. Writing
  5. 5. or maybe it’s about….
  6. 6. Funders • Local government • State government • Foundations • Corporations
  7. 7. *And it’s also about following the rules, sometimes appearing in very small print.
  8. 8. And it is about...
  9. 9. but.. These are all important means to an end.
  10. 10. The real end goal is...
  11. 11. Mission: • Educating people • Improving child health • Feeding people • Inspiring society
  12. 12. How can an internal grant communication plan further your mission?
  13. 13. How would you rate your current internal communications about grants?
  14. 14. What are some of the barriers preventing you from carrying out the internal grant communication plan you want?
  15. 15. If I told you (and you agree)... that an internal grant communication plan could further your mission...
  16. 16. ...what would it be worth to you? How much would you pay for an internal grant communication plan? How much time would you give to it?
  17. 17. Use Your Handout Fill in here
  18. 18. Let’s Start Planning
  19. 19. 1. Who are the people that carry out your mission? *Bonus if you can write out your entire mission statement on your handout.
  20. 20. 2. How, when & where do you communicate with those people who carry out your mission?
  21. 21. 3. Are there new ways you would like to communicate with them?
  22. 22. 4. What do you currently say to them?
  23. 23. 5. What would you like to say to them that you are not already?
  24. 24. Another Important Reason for Grant Communication→
  25. 25. Grant work continuum Program staff writes grants Grant writer writes grants Manage grants and/or submissions
  26. 26. So how do we help everyone along the grant work continuum connect?
  27. 27. And how do we connect people who aren’t on the grant continuum at all?
  28. 28. We communicate... and with your answers to the first five questions, you’ve started your internal grant communication plan☺
  29. 29. Case Study Cincinnati Children’s Hospital Medical Center Division of Emergency Medicine Research Newsletter
  30. 30. Initial Set-up • 3 months of background research • 1.5 months of development • Delivered – Tracked – Iterated
  31. 31. Content - initial outline
  32. 32. Current Newsletter
  33. 33. Our Current Newsletter Overall Goal: • Produce more well-funded and well-executed research
  34. 34. ...continued Newsletter Objectives: • Increase awareness of funding opportunities • Increase awareness of current research, future research, and potential collaboration • Share resources • Celebrate research successes in the division
  35. 35. 6. What might the goal of your communication plan be?
  36. 36. 7. What objectives might you hope to accomplish?
  37. 37. Our Audience Faculty researchers, study staff, research administration, focus group members, 8th & 9th floor staff
  38. 38. Our Schedule Sent: the first Tuesday of each month Submission deadline: the last Friday of each month
  39. 39. 8. What could your potential schedule look like?
  40. 40. Our Metrics Short-term • Track open rates • Track link clicks • Track email responses • Track verbal responses
  41. 41. Metrics (continued) Long-term • Track grants applied for • New collaborations • New grants applied for
  42. 42. Sample Metrics
  43. 43. Faculty, 26
  44. 44. 9. What metrics might you track? ● What metrics are you already tracking that you could include?
  45. 45. Content
  46. 46. 10. What content might you want to put in this communication?
  47. 47. 11.What content do you create that you could reuse? ● What new content you create for this communication could you reuse elsewhere?
  48. 48. Format for Delivery We decided on an email newsletter, but you might do a paper newsletter,staff meeting notes, a bulletin board, or likely a combination of all of these.
  49. 49. 12. How will you deliver your communication(s)?
  50. 50. Quick 90 second break You can take notes and add questions in the box provided below #12. 90 second countdown
  51. 51. Let’s share some thoughts
  52. 52. Tools • Goo.gl - link tracking • Piktochart.com - charts • Google Alerts - news tracking • Mailchimp - email newsletter • Google Docs - general, forms
  53. 53. Final Tips
  54. 54. Develop a Plan ...and write it down. Develop a Routine ...and write it down.
  55. 55. Sample - standard colors
  56. 56. Sample - report creation
  57. 57. Sample - more formal guide
  58. 58. Conclusion Use your communication plan to… • Highlight grant successes • Share current progress on grants • Announce grant opportunities • Share potential grant resources • Increase grant collaborations • Further your mission
  59. 59. Thank you for attending! Please contact me with any questions as you start the process. Michael Roman Cincinnati Children’s Hospital Medical Center michael.roman@cchmc.org

×