CSA Z1600 Standard & School Emergency Management


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This presentation to a Strategy Institute emergency planning conference for universities, colleges & K-12 schools highlights the importance and value of using standards such as CSA Z1600 for evaluating and developing university, college and school emergency management plans and programs.

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CSA Z1600 Standard & School Emergency Management

  1. 1. CSA Z1600 - Standard for Emergency Management What does CSA Z1600 means for your (university, college, school) emergency management program? Strategy Institute Conference Presentation- October 2009 Canadian Standards Association - Ron Meyers Mackay Emergency Management Consulting Inc. – William F. MacKay
  2. 2. Presentation Outline <ul><li>Introduction </li></ul><ul><li>Presenters Background & Experience </li></ul><ul><li>EM Standards & Other Conference Topics </li></ul><ul><li>Overview – EM Standards Development </li></ul><ul><li>CSA Z1600 Emergency Management Standard </li></ul><ul><li>Best Practices / New Technologies </li></ul><ul><li>Opportunities </li></ul><ul><li>Conclusions </li></ul>
  3. 3. Introduction <ul><li>Emergencies are a reality at universities colleges and schools. That risk must be acknowledged and we must plan to respond effectively. </li></ul>
  4. 4. Introduction <ul><li>Responding to university, college and school emergencies can be challenging because </li></ul><ul><ul><li>Large number of persons involved </li></ul></ul><ul><ul><li>Parents and others concern for students </li></ul></ul><ul><ul><li>High level of media interest </li></ul></ul><ul><ul><li>Students extensive use of social media </li></ul></ul>
  5. 5. Introduction <ul><li>High expectation for a well managed response </li></ul>www.schoolsecurity.org
  6. 6. Presenters Background & Experience <ul><li>William MacKay </li></ul><ul><li>30+ years oil and chemical industry emergency management </li></ul><ul><li>Emergency management consulting </li></ul><ul><li>Emergency public notification </li></ul><ul><li>School related activities </li></ul><ul><ul><li>OSBIE </li></ul></ul><ul><ul><li>OASBO </li></ul></ul><ul><ul><li>ASTM </li></ul></ul><ul><li>Ron Meyers </li></ul><ul><li>Project Manager, Canadian Standards Association. </li></ul><ul><li>Responsible for Standards in the areas of emergency management, security and risk management (Z1600) </li></ul><ul><li>Represents CSA interests in activities involving federal and provincial governments, committees, councils, investigations and professional organizations. </li></ul>
  7. 7. EM Standards & Other Conference Topics <ul><li>Why spend time on standards when we already face so many pressing issues? </li></ul><ul><li>EM standards provide the glue that binds programs together to ensure ongoing operation </li></ul><ul><li>Standards ensure management systems are in place to validate programs are working as planned and provide for continuous improvement </li></ul>
  8. 8. EM Standards & Other Conference Topics 6.5 – incident management Incident Command system 6.8 – facilities; physical / virtual Campus emergency management – virtual EOC 6.7 – operational procedures 7.0 - exercises Lockdowns – real and staged 4.5 – laws and authorities Legal obligations – contagious diseases 6.6.7 – crisis communication Shooters – media sensationalism 4.3 - advisory committee coordinating role H1N1 – challenges collaborating with stakeholders CSA Z1600 Reference Conference Topic
  9. 9. EM Standards & Other Conference Topics 7.0 – exercises, evaluations, corrective action Testing your EM plan 6.6.7 – crisis communication University crisis planning 7.3 – post incident analysis 7.4 – corrective action Campus dorm fire – lessons learned 6.1 – prevention & mitigation 6.2 – resource management Police presence in schools Strategies re gangs 5.1 – hazard identification and risk assessment Proactive threat assessment 4.1 – leadership & commitment 4.2 – program coordinator Emergency manager’s role - visibility CSA Z1600 Reference Conference Topic
  10. 10. Overview – EM Standards Development <ul><li>Guidance for developing and evaluating emergency management programs is more readily available today than in past </li></ul><ul><li>Proliferation of standards may be confusing but there are more similarities than differences </li></ul><ul><ul><li>NFPA 1600 - http://www.nfpa.org/assets/files/pdf/nfpa1600.pdf </li></ul></ul><ul><ul><li>EMAP - http://www.emaponline.org/ </li></ul></ul><ul><ul><li>BSI 25999 - http://www.bsi-global.com/en/Shop/Publication-Detail/?pid=000000000030169700 </li></ul></ul><ul><ul><li>CSA Z1600 - http://www.shopcsa.ca/ </li></ul></ul><ul><li>ASTM developing school specific standard </li></ul><ul><ul><li>http://www.astm.org/DATABASE.CART/WORKITEMS/WK8908.htm </li></ul></ul>
  11. 11. CSA Z1600 - Development <ul><li>Undertaken in cooperation with Public Safety Canada </li></ul><ul><li>Developed through consensus by technical committee and public review </li></ul><ul><li>Based on NFPA 1600 with input from other developing standards worldwide </li></ul><ul><li>Written specifically to reflect the Canadian environment </li></ul><ul><li>Issued in 2008 – fast track review 2009 </li></ul>
  12. 12. CSA Z1600 - Development <ul><li>Comprehensive / integrated approach </li></ul><ul><li>All Hazards - Risk Based </li></ul><ul><li>Provides the BENCHMARK to assess existing and develop new programs </li></ul><ul><li>Provides reference to Canadian EM/BCP organizations and informational resources </li></ul><ul><li>Reflects the convergence seen over the past 10 years of public and private sector planning efforts </li></ul><ul><li>Designed around the management system/continuous improvement model </li></ul>
  13. 13. 6. Implementation 6.1 Prevention and Mitigation 6.2 Resource Management 6.3 Mutual Aid / Mutual Assistance 6.4 Emergency Response 6.5 Incident Management 6.6 Communications and Warning 6.7 Operational Procedures 6.8 Facilities 6.9 Training 6.10 Business Continuity 6.11 Recovery 1. Scope 1.1 Scope 1.2 Purpose 1.5 Application <ul><li>5. Planning </li></ul><ul><li>5.1 Hazard Identification, Risk Assessment and Business Impact Analysis </li></ul><ul><li>5.2 Planning Process </li></ul><ul><li>5.3 Common Plan Requirements </li></ul>8. Management Review 8.1 Periodic management review 8.2 Continuous Improvement Emergency Management and Business Continuity CSA Z1600 7. Exercises, Evaluations, and Corrective Actions 7.1 Periodic reviews, testing and exercises 7.2 Testing essential and interrelated elements 7.3 Post incident analysis and reports, lessons learned 7.4 Corrective action 4. Program Management 4.1 Leadership and Commitment 4.2 Program Coordinator 4.3 Advisory Committee 4.4 Program Administration 4.5 Laws and Authorities 4.6 Financial Management <ul><li>Reference Publications </li></ul>3. Definitions
  14. 14. Best Practices / New Technologies <ul><li>Communication / emergency notification </li></ul><ul><ul><li>Carleton University </li></ul></ul>
  15. 15. Best Practices / New Technologies <ul><li>Communication / emergency notification </li></ul><ul><ul><li>Humber College </li></ul></ul>Jack Gelber - Sales Director Canada [email_address] 905-482-3933 www.everbridge.com
  16. 16. Best Practices / New Technologies
  17. 17. Best Practices / New Technologies <ul><li>Don’t come without challenges! </li></ul>
  18. 18. Opportunities <ul><li>Opportunities for individuals, organizations, associations to use available resources and influence development of additional resources </li></ul><ul><li>Use CSA Z1600 to evaluate existing emergency management programs to identify improvement opportunities </li></ul><ul><ul><li>Self assessment </li></ul></ul><ul><ul><li>Peer assessment </li></ul></ul><ul><ul><li>Consultant assessment </li></ul></ul><ul><ul><li>CSA compliance audit tool </li></ul></ul><ul><li>Provide input to developing standards </li></ul><ul><ul><li>Z1600 public comment period </li></ul></ul><ul><ul><li>Z1600 technical committee membership – Ron Meyers </li></ul></ul><ul><ul><li>NFPA 1600 public comment period </li></ul></ul><ul><ul><li>ASTM WG 8908 input / membership </li></ul></ul>
  19. 19. Opportunities <ul><li>Opportunities for individuals, organizations, associations to use available resources and influence development of additional resources </li></ul><ul><ul><li>Develop / support development of guidelines for implementing Z1600 in universities, colleges and schools </li></ul></ul><ul><ul><li>Develop / support development of on line community to facilitate collaboration for implementing Z1600 in universities, colleges and schools and sharing best practices </li></ul></ul>www.igloosoftware.com
  20. 20. Conclusions <ul><li>What do emergency management standards mean to me and my (university, college, school) emergency management program? </li></ul><ul><ul><li>A resource to help develop / improve quality emergency management programs </li></ul></ul><ul><ul><li>A yardstick against which your program may be evaluated if it fails to perform as expected </li></ul></ul><ul><ul><li>An opportunity to work with emergency management professionals to continuously improve university, college and school emergency management programs </li></ul></ul>
  21. 22. Questions - Comments <ul><li>William F. MacKay </li></ul><ul><li>[email_address] </li></ul><ul><li>519-772-1607 </li></ul><ul><li>www.memci.ca </li></ul><ul><li>www.twitter.com/memci </li></ul><ul><li>www.linkedin.com/in/williammackay </li></ul><ul><li>Ron Meyers </li></ul><ul><li>[email_address] </li></ul><ul><li>416-747-2496 </li></ul><ul><li>www.csa.ca </li></ul>For additional information contact: